GISD 2020 Paving Project Pre-Bid meeting Minuets.pdf

Genesee Intermediate School District 2020 Pavement Improvement Project

ROWE # 19C0330

February 20, 2020 @ 2:00 p.m.

Pre-bid Meeting Minutes

Minutes will be issued as an addendum Sign In Sheet is being circulated This meeting is not mandatory

Introductions

GISD

o Karl Lang (810) 955-0602 o Jeff Jansen (810) 275-3541

ROWE

o Dan Bartlett (810) 341-7500 – Main Contact

Description of the Project Parking Lot / Driveway Improvements at two different sites o Erwin Davis Education Center o Genesee Career Institute

Contract Requirements GISD Requirements

Prevailing Wage Rates are no longer required for GISD projects

Obtaining Documents Bidding documents are available for purchase at ROWE PSC, 540 S. Saginaw St, Flint MI $40 Fee for prints + $20 if mailed. PDF only available for $30 Available for review at various plan rooms (Dodge, CAM, Construct Connect, Builders Exchange of Lansing, etc.)

All bidders must purchase plans from ROWE. This is mandatory so that ROWE can verify that all plan holders receive and addenda.

Bid Submittal Due 3/3/2020 @ 2:00 p.m. at Davis Building Turn in at the front desk and make sure it gets time stamped.

Publicly opened and read – Bids will be opened in the conference room Submittal o Bid Summary o Bid Bond (5%) o Attachment C – Familial Relationship Disclosure Statement. Needs to be sworn and notarized.

o Attachment D – Iran Economic Sanctions Act Certification. Needs to be sworn and notarized.

o No need to turn in the entire bid book – just the documents listed above.

Bonds Bid Bond (5%) Performance Bond (100%) Payment Bond (100%) Maintenance & Guaranty Bond (2 Years)

Schedule See Schedule in Contract Documents o Work cannot commence until June 15, 2020 o All work must be substantially completed by September 1, 2020

Liquidated Damages - $500 / day Bid Form o Unit Price Project o Quantities may vary o Owner will award as a single contract o Owner reserves the right to eliminate sites based on overall budget.

General Project Information Each site has specific requirements o Cold Milling, Complete Reconstruct, etc.

o Dumpster enclose and pad at Davis Building bid as an alternate

Contractor is responsible for all layout Road Permit will need to be obtained by Contractor. This will be needed for the Davis site, as the entrance will have work proposed within the right of way.

Soil boring information is provided for information only Contractor will be responsible for obtaining the soil erosion and sedimentation control permit.

The striping work must be completed on Fridays, Saturdays, and Sundays. The parking lots are used Monday through Thursday. The GISD will attempt to work with the contractor, but the majority of the parking lots are used during this time.

ROWE will only have an observer onsite for major items such as aggregate base placement and paving. ROWE will do concrete testing and density testing on the aggregate base.

Upon request by the selected contractor, ROWE can provide the AutoCAD layout for each site. Construction staking is the responsibility of the selected contractor. ROWE is not doing construction staking as part of this contract. If construction staking by ROWE is desired by the selected contractor, this can be provided at an additional service to the contractor at the contractor’s expense.

Use asphalt binder grade PG 58-28

Owner Comments Access to Sites – Prior to visiting the site, contact Karl Lang at least twenty-four hours in advance. Do not visit the sites without notifying the owner.

Topics Discussed in PreBid Meeting in Response to Contractor Questions Contractor pointed out that the Roadway Earthwork specification may imply that any subgrade undercutting found to be necessary may be the responsibility of the contractor and not paid for separately. Our response that if any unstable subgrade soils are found that the engineer and owner agree need to be removed and replaced, then a change order will be negotiated with the selected contractor.

Contractor stated that the cement stabilized base specification states that the machine used for the stabilization work shall be multi drum, however he believes single drum would be more appropriate. Our response is that we have no objection to the use of single drum instead of multi drum, and will leave this choice to the contractor.

Contractor inquired about the locations of known electrical lines, and their depths.

Owner responded that they have no information showing their depth. Owner stated they will have their electrician go to the sites and locate the electrical lines they are aware of prior to project construction.

Contractor inquired about the number of lifts of HMA shown in the details, and suggested reducing the number of lifts to save costs and reduce the number of potential planes of failure. We have investigated this further and have revised the paving details to reduce the number of lifts. The revised cross sections also reduced the amount of 36A, and increased the amount of 13A asphalt. The revised bid form and drawings that changed are being included in Addendum #1.

There was some discussion regarding the owner’s desired schedule for paving. The owner stated they have flexibility on this at GCI, however they would strongly prefer that the paving at Davis be performed during the week of June 29, 2020 due to staff being off that week.

Contractor Questions Questions asked today will be included in Addendum

All other questions must be submitted to ROWE via email (dbartlett@rowepsc.com) by 5 p.m. on February 27, 2020. Addendum will be issued no later than February 28, 2020 and faxed to all plan holders.