GESPCII COMMISSIONING SERVICES (003).pdf

Georgia World Congress Center Authority

Request for Qualifications

RFQ No. GWCC8426EC

GESPC II PROJECT – COMMISSIONING SERVICES

Georgia World Congress Center

Atlanta, Georgia

REQUEST FOR QUALIFICATIONS

GESPC II Project Commissioning Services for

RFQ No. GWCC8426EC for

Georgia World Congress Center

Atlanta, Georgia

1. GENERAL PROJECT INFORMATION

The Georgia World Congress Center Authority ("GWCCA") is soliciting Statements of Qualifications

(SOQs) from qualified firms to provide independent Commissioning Authority (CxA) services for the

GESPC II Project at the Georgia World Congress Center campus in Atlanta, Georgia.

The selected firm will act as an independent third-party Commissioning Authority reporting directly to

GWCCA and will be responsible for providing full lifecycle commissioning services, including

Measurement & Verification (M&V) coordination, for a comprehensive portfolio of Energy Conservation

Measures (ECMs) and Facility Improvement Measures (FIMs).

In issuing this RFQ, it is the intent of the Authority that one finalist firm whose proposal is determined through the evaluation process described herein to be especially desirable will be selected to enter into discussions with the Authority for the services described herein. However, all proposals received that are fully responsive to this RFQ may be eligible for further consideration at the Authority’s discretion.

All respondents to this RFQ and their team members are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The

Authority reserves the right to reject any or all statements, submittals and/or proposals, and to waive technicalities, irregularities, and informalities. The Authority reserves the right to cancel, stay or otherwise cease to prosecute this procurement at any time without selecting a respondent to provide the described services, without any liability to any respondents or any other person or entity. The Authority is under no obligation to make an award relating to this RFQ to any respondent. Any agreement to be executed for the services contemplated by this procurement must conform to the terms and conditions of all other agreements to which the Authority is a party and to all other antecedent or otherwise paramount legal duties of the Authority. Any agreement to be executed for the services contemplated by this procurement shall be subject also to applicable law.

RESTRICTION OF COMMUNICATION (REMAINS IN EFFECT)

From the time of original advertisement of this RFQ solicitation, through this RFQ issuance and proposal evaluation until final award is made to a successful respondent and such award is announced, interested firms are not allowed or permitted to communicate about this solicitation or scope with any staff or any official representatives of the Authority or their consultants involved in this procurement, except for submission of questions as instructed in the RFQ, or as provided by any existing work agreement(s).

Finalists and Apparent Awardee(s) are restricted from making public statements or press releases about their selection as finalists or the apparent award. For violation of this restriction, the Authority reserves the right to reject the submittal of the offending respondent.

2. VENDOR QUALIFICATIONS

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

Criteria for Evaluation of Statements of Qualifications

The Selection Committee will evaluate Statements of Qualifications (“SOQs”) submitted in response to this RFQ using the criteria identified below. The purpose of the evaluation process is to identify the firm most qualified to provide comprehensive, independent Commissioning Authority

(“CxA”) services for the GESPC II Project.

The Authority is seeking a highly qualified firm with demonstrated expertise in commissioning complex infrastructure, energy systems, central plant systems, Building Automation

Systems (“BAS”), controls integration, and operational facility projects within active and occupied environments.

Particular emphasis will be placed on the respondent’s:

• Technical commissioning expertise

• Experience with occupied facilities and operational coordination

• Ability to independently validate system performance

• Experience with energy performance projects and Measurement & Verification (“M&V”)

• Staffing capabilities and on-site support

• Understanding of operational constraints associated with a convention and entertainment campus environment

The Authority reserves the right to request additional information, clarifications, presentations, interviews, and supplemental materials from any respondent.

• A. RELEVANT COMMISSIONING EXPERIENCE – 30%

The Selection Committee will evaluate the respondent’s demonstrated experience successfully providing Commissioning Authority (“CxA”) services for projects comparable in size, complexity, technical scope, operational sensitivity, and infrastructure requirements to the GESPC II Project.

Evaluation considerations may include, but are not limited to:

• Experience providing independent third-party commissioning services

• Experience with central plant commissioning, including chillers, boilers, cooling towers, pumps, hydronic systems, and associated controls

• Experience commissioning Building Automation Systems (“BAS”), controls integration, and energy management systems

• Experience with HVAC infrastructure upgrades and energy conservation projects

• Experience commissioning projects delivered under Guaranteed Energy Savings Performance

Contracts (“GESPC”) or similar energy performance contracting models

• Experience with Measurement & Verification (“M&V”) coordination and IPMVP protocols

• Experience coordinating Functional Performance Testing (“FPT”) activities

• Experience within convention centers, stadiums, airports, hospitality facilities, healthcare facilities, higher education campuses, or similarly complex operational environments

• Experience performing commissioning within occupied and operational facilities

• Experience coordinating phased commissioning activities around active operations and event schedules

• Demonstrated success managing operational impacts and minimizing disruptions

• Experience coordinating with Owner’s Representatives, Energy Services Providers (“ESP”), contractors, engineers, TAB agencies, and facility operations teams

• Demonstrated ability to manage complex commissioning processes involving multiple stakeholders and operational constraints

The Authority is particularly interested in projects involving occupied facilities where commissioning activities required extensive coordination with operations, guests, stakeholders, and multiple departments.

• B. QUALIFICATIONS OF PROPOSED PROJECT TEAM – 25%

The Selection Committee will evaluate the qualifications, technical expertise, experience, organizational structure, and availability of the proposed commissioning team assigned to the project.

Evaluation considerations may include, but are not limited to:

• Qualifications and experience of the proposed Project Executive, Lead Commissioning Agent, Project Manager, BAS commissioning personnel, and supporting staff

• Relevant commissioning experience of proposed team members on projects of similar size and complexity

• Experience with central plant systems, BAS systems, HVAC infrastructure, controls integration, and energy systems

• Experience with Functional Performance Testing (“FPT”), startup coordination, TAB coordination, and systems integration

• Experience with occupied and operational facilities

• Experience with GESPC projects and energy performance verification

• Professional certifications and technical credentials, including but not limited to:

o Certified Commissioning Professional (“CCP”) o Building Commissioning Professional (“BCxP”) o Professional Engineer (“PE”) o ACG Certified Commissioning Authority (“CxA”) o NEBB certifications o TAB-related certifications

• Team structure, staffing plan, and organizational approach

• Availability and commitment of key personnel throughout the project duration

• Ability to provide sufficient on-site support during startup, testing, and commissioning activities

• Overall strength, depth, and stability of the proposed commissioning team

Particular emphasis will be placed on the qualifications and availability of the proposed Lead

Commissioning Agent and day-to-day project leadership personnel.

• C. TECHNICAL APPROACH & COMMISSIONING METHODOLOGY – 20%

The Selection Committee will evaluate the respondent’s overall understanding of the project, operational challenges, commissioning requirements, and proposed methodology for successfully performing the required commissioning services.

Evaluation considerations may include, but are not limited to:

• Understanding of the GESPC II Project scope and operational environment

• Overall commissioning methodology and project execution approach

• Approach to commissioning within an active and occupied convention center environment

• Methodology for coordinating commissioning activities around operational schedules and event activities

• Functional Performance Testing (“FPT”) methodology

• BAS commissioning approach and controls validation methodology

• Startup and systems integration coordination approach

• TAB coordination methodology

• Deficiency tracking and issue resolution processes

• Risk management and escalation procedures

• Documentation standards and reporting methodologies

• Communication and stakeholder coordination processes

• Proposed approach for coordinating with the ESP, Owner’s Representative, contractors, engineers, and GWCCA operations teams

• Approach to minimizing operational disruption during commissioning and testing activities

• Proposed level of on-site engagement throughout construction and commissioning phases

• Overall quality, clarity, and completeness of the proposed approach

Respondents are encouraged to clearly describe how they will proactively manage operational coordination, commissioning sequencing, system validation, and issue resolution throughout the project lifecycle.

• D. M&V, BAS, AND CENTRAL PLANT EXPERTISE – 15%

Because Measurement & Verification (“M&V”), controls integration, and central plant performance are critical components of the GESPC II Project, the Selection Committee will place additional emphasis on the respondent’s technical expertise in these areas.

Evaluation considerations may include, but are not limited to:

• Experience with IPMVP protocols and energy savings validation

• Experience coordinating M&V activities for GESPC or energy performance projects

• Experience validating energy savings assumptions and operational performance

• Experience commissioning central utility plants, chilled water systems, boiler plants, cooling towers, and hydronic systems

• BAS architecture review and controls integration expertise

• Experience validating control sequences, optimization strategies, alarms, trends, and reporting systems

• Experience with controls integration testing and point-to-point verification

• Experience with generator systems, electrical systems, and related infrastructure

• Experience coordinating post-installation measurements and performance verification

• Ability to independently validate system performance and operational functionality

• Experience with seasonal testing and post-occupancy commissioning activities

The Authority places significant importance on the respondent’s ability to independently verify that installed systems perform in accordance with project requirements and energy savings objectives.

• E. GEORGIA-BASED PRESENCE & ON-SITE AVAILABILITY – 10%

The Selection Committee will evaluate the respondent’s ability to provide timely support, local presence, accessibility, and sufficient on-site engagement throughout the duration of the project.

Evaluation considerations may include, but are not limited to:

• Georgia-based office presence

• Local staffing resources and availability

• Ability to attend meetings and provide timely on-site support

• Proposed level of field presence during startup, testing, and commissioning activities

• Anticipated number of on-site commissioning days during Functional Performance Testing (“FPT”)

• Ability to respond quickly to operational issues and project needs

• Familiarity with local agencies, regional construction practices, and operational coordination requirements

• Accessibility and responsiveness of the proposed team

• Overall ability to support ongoing coordination requirements within an active operational environment

Respondents shall clearly identify anticipated on-site staffing levels and field presence assumptions associated with the project.

3. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

Questions about any aspect of the RFQ, or the project, shall be submitted prior to the appropriate deadlines indicated in the Schedule of Events, and shall be submitted in writing to:

Erle Coleman

Supply Chain Director

E-mail: ecoleman@gwcc.com

The deadlines for submission of questions relating to the RFQ are the times and dates shown in the

Schedule of Events. From the issue date of this solicitation until a successful respondent is selected and the selection is announced, the Restriction of Communication shall be in effect. For violation of this provision, the Authority shall reserve the right to reject the submittal of the offending respondent. At any time prior to the submission date, the Authority may issue an RFQ addendum to further clarify any part of this RFQ, amend this RFQ or issue instructions or further information. Each such addendum will be posted and/or distributed to all respondents. In addition, the Authority may adjust any timelines related to the project referenced herein or otherwise.

5. STATEMENT OF QUALIFICATIONS

Respondents shall submit a complete Statement of Qualifications (“SOQ”) organized in the following format and sequence. Respondents are encouraged to provide concise, relevant, and project-specific

a. Owner issues public advertisement of RFQ 8/4/26 ----------

b. Mandatory pre-bid – 285 Andrew Young International Blvd, Atlanta, GA

30313

8/18/26 11:00 AM

b. Deadline for submission of written questions and requests for clarification

8/20/26 10:00 AM

c. Selection Manager provides answers/clarifications/addenda- 8/21/26

d. Deadline for submission of Statements of Qualifications 8/27/26 10:00 AM

e. Owner completes qualification evaluation and determines finalist firms TBD TBD information demonstrating the firm’s qualifications, experience, staffing capabilities, and overall ability to successfully perform the required Owner’s Representative services for the GESPC II Project.

The Authority reserves the right to request additional information or clarification from any respondent.

A. DESCRIPTION AND RESOURCES OF FIRM

A1 – Firm Information

Provide the following information for the firm:

• Legal company name

• Primary office address

• Telephone number

• E-mail address

• Company website

• Primary contact person and title

• Form of ownership (corporation, partnership, LLC, joint venture, etc.)

• State of incorporation or organization

• Number of years in business

• Office location from which the project will be managed

• Proximity of the managing office to the project site

If the respondent is a joint venture or team submission, provide this information for all participating firms and clearly identify the lead firm.

A2 – Firm History and Resources

Provide a brief history and overview of the firm, including:

• Description of the firm’s growth and development

• Areas of specialization and expertise

• Description of personnel resources and technical disciplines

• Number and classifications of employees

• Description of office locations and staffing capabilities

• Experience providing independent commissioning services, Building Automation System (BAS) commissioning, central plant commissioning, Functional Performance Testing (FPT), Measurement & Verification (M&V), energy performance projects, and commissioning within occupied facilities.

A3 – Litigation and Claims History

Provide a description of any litigation, claims, disputes, defaults, or contract terminations involving the firm within the past five (5) years related to construction, infrastructure, consulting, engineering, Owner’s

Representative, or project management services.

Include:

• Name of project

• Nature of dispute or claim

• Parties involved

• Status or resolution

• Description of outcome

If no such matters exist, provide a statement indicating none.

A4 – Financial Capacity and Stability

Provide information demonstrating the financial stability and capacity of the firm to successfully support the project, including:

• Annual revenue for the past three (3) years

• General description of financial capacity

• Any material financial issues or constraints that may impact the project

The Authority reserves the right to request additional financial information if deemed necessary.

A5 – Contract Performance and Disclosure

State whether the firm has ever:

• Been removed from a contract

• Failed to complete a contract

Provide complete details for any such occurrence.

Additionally, provide a statement disclosing any actual or potential conflicts of interest related to the project, GWCCA, the ESCO, consultants, contractors, or stakeholders associated with the project.

Respondents shall certify that neither the firm nor its principals are currently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from participation in public procurements, and that neither the firm nor its principals are currently in default on any public contract.

A6 – Minimum Qualifications and Supporting Documentation

In order to be deemed eligible for evaluation, the respondent shall provide supporting documentation demonstrating the following minimum qualifications. Failure to provide documentation demonstrating compliance with these minimum qualifications may result in the respondent being deemed non-responsive and eliminated from further consideration.

a. Insurance Requirements

The firm shall maintain current insurance coverage including:

• Commercial General Liability Insurance with minimum limits of:

o $1,000,000 per occurrence o $2,000,000 aggregate

• Professional Liability / Errors & Omissions Insurance

• Workers Compensation Insurance as required by Georgia law

• Umbrella or Excess Liability Insurance

Provide a current certificate of insurance.

The Authority reserves the right to require additional coverage or limits as part of the final agreement.

b. Licenses and Registration

Provide documentation demonstrating the firm is authorized to conduct business in the State of Georgia, including:

• Georgia Certificate of Authority or Certificate of Existence

• Applicable professional licenses or certifications relevant to the services being provided

c. Technical Qualifications and Staffing Capacity

The respondent shall demonstrate the technical expertise and staffing resources necessary to provide independent commissioning services for the GESPC II Project.

At a minimum, the respondent shall provide documentation demonstrating:

• Experience providing independent Commissioning Authority (CxA) services on projects of similar size and complexity.

• Experience commissioning Building Automation Systems (BAS), controls integration, and energy management systems.

• Experience commissioning central plant systems, including chillers, boilers, cooling towers, pumps, hydronic systems, and associated controls.

• Experience coordinating Functional Performance Testing (FPT) and system integration activities.

• Experience coordinating with Test and Balance (TAB) firms and validating TAB results.

• Experience commissioning projects within occupied and operational facilities.

• Sufficient staffing resources to support the project from design review through construction, commissioning, turnover, and seasonal testing activities.

• Ability to provide adequate on-site support during startup, testing, and commissioning activities.

d. Professional Certifications

The respondent shall identify the key personnel proposed for the project and provide documentation of applicable professional certifications and credentials.

Preferred certifications and credentials include:

• Certified Commissioning Professional (CCP)

• Building Commissioning Professional (BCxP)

• ACG Certified Commissioning Authority (CxA)

• Professional Engineer (PE)

• NEBB Certified Professional

• TAB-related certifications

• Other commissioning-related certifications deemed relevant to the project

The proposed Lead Commissioning Agent shall possess demonstrated experience serving in a lead commissioning role on projects of similar size and complexity.

e. Required Project Experience

The respondent shall demonstrate successful completion of at least three (3) projects within the past ten

(10) years involving one or more of the following:

• Building Automation System (BAS) commissioning

• Central plant commissioning

• HVAC infrastructure commissioning

• Energy conservation measures and energy performance projects

• Measurement and Verification (M&V) activities

• Occupied facility commissioning

• Convention centers, stadiums, airports, hospitality facilities, healthcare facilities, higher education campuses, or similarly complex operational environments

For each project, respondents shall provide project descriptions, dates of service, project value, scope of commissioning services performed, and owner references

A7 – Federal Identification Information

Provide:

• Federal Employer Identification Number (FEIN)

• Completed IRS Form W-9

A8 – Certification Form

Complete and submit Exhibit “A” – Proposal Certification Form.

A notarized original shall be included with the Statement of Qualifications.

A9 – Georgia Security and Immigration Compliance Act Affidavit

Complete and submit Exhibit “B” – Contractor Affidavit Under O.C.G.A. §13-10-91(b)(1).

Failure to submit this form may result in the respondent being deemed non-responsive.

A10 – Disclosure Statement

Complete and submit Exhibit “C” – Disclosure Statement.

B. EXPERIENCE AND QUALIFICATIONS

B1 – Key Personnel Qualifications

Provide professional qualifications, resumes, and relevant experience for key personnel proposed for the project:

Include:

• Relevant project experience

• Years of experience

• Areas of expertise

• Professional certifications or licenses

• Specific role on the project

• Availability and level of involvement

Respondents may provide qualifications for multiple individuals if more than one individual is being proposed for a role.

B2 – Relevant Project Experience

Provide descriptions of no fewer than three (3) and no more than five (5) projects demonstrating the firm’s experience with projects of similar size, complexity, operational sensitivity, and technical scope.

Projects should demonstrate experience with:

• Guaranteed Energy Savings Performance Contracts (GESPC)

• Central plant upgrades

• Building Automation Systems (BAS)

• HVAC infrastructure upgrades

• Energy conservation measures

• Convention centers, stadiums, airports, hospitality facilities, healthcare facilities, higher education campuses, or similarly complex operational environments

• Phased construction within occupied and operational facilities

For each project provide:

a. Project Name and Location

• Project name

• Location

• Dates services were performed

b. Project Description

• Brief project description

• Physical description and project scope

• Construction value

c. Services Provided

Describe the services performed by the firm and identify the office responsible for the work.

d. Schedule and Budget Performance

Describe project performance relative to schedule and budget.

e. Key Personnel

Identify proposed team members who participated on the referenced project.

f. Client Satisfaction

Describe the Owner’s satisfaction with the services provided.

Include letters of recommendation or references if available.

g. Owner Contact Information

Provide:

• Owner name

• Contact person

• Title

• Telephone number

• E-mail address

C. STATEMENT OF SUITABILITY

C1 – Firm Suitability

Provide any additional information demonstrating why the firm is uniquely qualified for this project.

Information may include:

• Specialized expertise

• Experience in active event-driven environments

• Experience coordinating complex infrastructure projects

• Understanding of operational constraints within convention, entertainment, and hospitality facilities

• Staffing availability and workload capacity

• Local presence and accessibility

• Specialized methodologies, tools, technologies, or processes beneficial to the project

C2 – Safety, Non-Discrimination, and Operational Practices

Describe:

• Non-discrimination policies and practices

• Safety programs and operational safety practices

• Quality assurance and quality control procedures

• Environmental and sustainability practices

• Public safety coordination practices

• Stakeholder communication practices

C3 – Additional Services and Capabilities

Provide information regarding any additional services, resources, technologies, or capabilities that may provide added value to the project, including but not limited to:

• Energy performance expertise

• Controls and BAS expertise

• Construction analytics and reporting tools

• Risk management tools

• Scheduling technologies

• Commissioning coordination experience

• Operational planning expertise

• Event coordination experience

• Financial reporting and project controls expertise

PROJECT OVERVIEW

GWCCA is implementing a Guaranteed Energy Savings Performance Contract (GESPC) that includes a wide range of mechanical, electrical, and controls upgrades across its facilities. The project is being delivered via an Energy Services Provider (ESP).

Major Project Components Include:

• Building Automation System (BAS) replacement and upgrades (applies to approximately 250 existing AHUs and 100 new VAVs/PIUs)

• Central plant improvements including chiller and boiler plant upgrades (applies to one chiller/boiler plant that will receive three new chillers and burner management & combustion controls upgrades applied to four existing boilers)

• Hydronic system upgrades (pumps, valves, decouplers in C-Plant)

• Kitchen ventilation demand control systems (applies to five kitchen hoods)

• Generator peak shaving systems (applies to four 1,250 kW existing diesel-electric generators and associated 13.8 kV electrical gear which will be refurbished/upgraded)

The project will be executed in an actively operating convention center environment with ongoing events and operational constraints.

Anticipated Schedule:

• Construction Start: June 2026

• Substantial Completion: June 2028

• Commissioning activities will span pre-construction (July-September 2026) through post-installation and limited seasonal testing if conditions don’t arise before substantial completion.

SCOPE OF SERVICES BY PHASE

The selected Commissioning Authority (CxA) shall provide comprehensive, independent commissioning services across all ECMs and FIMs included in the GESPC II project.

The CxA shall coordinate closely with GWCCA, the Owner’s Representative, the ESP, design professionals, and contractors, while maintaining independent authority to validate system performance.

During the IGA, Trane developed a comprehensive commissioning plan (Schedule N or the IGA Report), that defined the expected commissioning requirements based on system type and ECM. In addition, Trane performed Baseline Commissioning as part of the IGA. Pre-functional testing was performed on a statistical sample set of existing HVAC equipment. This report was submitted as Appendix J of the IGA

Report and includes functional testing checklists and other valuable commissioning documents. It is expected that the chosen bidder will take these documents and use them as the basis for the commissioning efforts of this project.

General Responsibilities

• Act as an independent advocate for GWCCA to ensure systems perform in accordance with the

Owner’s Project Requirements (OPR)

• Develop and maintain a Commissioning Plan based on the baseline commissioning report developed by Trane during their IGA effort.

• Establish commissioning procedures, documentation standards, and communication protocols

• Lead commissioning meetings and coordinate all commissioning activities

• Maintain a comprehensive issues/deficiency log and track resolution

Design & Pre-Construction Phase Services

• Review Owner’s Project Requirements (OPR) and Basis of Design (BOD)

• Review design documents for completeness, coordination, and commission ability

• Provide written review comments at each design milestone (design has already been progressed to

30-50% during the IGA effort by Trane).

• Develop preliminary commissioning specifications and requirements based on the baseline commissioning report developed by Trane during the IGA effort.

• Identify potential risks to system performance and energy savings

• Review and provide input on construction phasing and operational constraints

Construction Phase Services

• Review contractor submittals for commissioned systems

• Review and Revise pre-functional checklists provided by equipment vendors and/or installing contractors

• Verify installation of systems and equipment

• Coordinate with Test & Balance (TAB) and Trane functional testing activities (comprehensive

TAB report to be provided by Trane)

• Conduct site inspections and periodic field observations

• Witness equipment startup and system integration on a representative sample set of equipment.

The Commissioning Agent will not be required to witness startup and system integration for every piece of new/renovated HVAC equipment and controls, but should witness a 20% sample of each major equipment type.

• Coordinate commissioning activities in a fully operational facility environment

Functional Performance Testing (FPT)

• Develop detailed functional test procedures defined by Trane during the IGA and provide feedback where appropriate

• Respondent shall list the anticipated number of days on-site by a Cx agent overseeing/witnessing

FPTs. FPT plan will require detailed functional performance testing for a sampling of each type of equipment (25%), and CxA will be required to personally witness a sample of actual functional performance tests (25%). The CxA should calculate the estimated required number of days based off these sampling rates. )

• Verify sequences of operation, controls integration, and system responses

• Validate performance under various operating conditions

• Coordinate retesting as required to resolve deficiencies

Building Automation System (BAS) Commissioning

• Review BAS architecture, integration strategy, and network design

• Verify point-to-point checkout and system integration (statistical sample review of point-to-point check out performed by Trane)

• Validate control sequences and optimization strategies

• Confirm system usability, trending, alarms, and reporting capabilities

DELIVERABLES

The CxA shall provide, at a minimum, the following deliverables:

• Redacted Commissioning Plan based on the commissioning plan developed during the IGA

• Commissioning Specifications (if required)

• Design Review Reports

• Redacted Pre-Functional Checklists based on the commissioning plan developed during the IGA

• Functional Test Scripts based on the commissioning plan developed during the IGA

• Commissioning Meeting Minutes

• Issues/Deficiency Log (ongoing)

• Functional Performance Test Reports

• Systems Manual

• Final Commissioning Report

PROJECT CONSTRAINTS

• All work will occur within an actively operating convention center

• Coordination with events, operations, and facility staff is critical

• Phasing and scheduling must minimize disruption to ongoing operations

• Night and weekend work may be required this will be the exception rather than the rule.

SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

READ CAREFULLY

One (1) original and five (5) copies of the qualifications shall be prepared, for a total of six (6) sets. One complete copy must be provided via flash drive as a SINGLE .pdf file. Each submittal shall otherwise be identical and include a transmittal letter. Submittals must be printed on standard (8½” x 11”) paper.

The pages of the qualification submittals must be numbered. A table of contents with corresponding tabs must be included to identify each section as instructed in this RFQ. Responses are limited to 36 pages (preferably 18 double-sided pages) or less using a minimum of size 11 font. One (1) page of the

SOQ shall be devoted to an Organization Chart. This page shall be single-sided and not exceed 11” x

17” in folded out size. Additional information should not be added on this page. Each SOQ shall be prepared simply and economically, providing straightforward, concise delineation of respondent’s capabilities. Fancy bindings, irrelevant colored displays and promotional materials are not desired.

Emphasis must be on completeness, relevance, and clarity of content. NOTE: All pages shall be included in the page limit EXCEPT for the front cover, cover (transmittal letter), table of contents, tab dividers, organization chart, Exhibit I, Exhibit II, and Exhibit III. Submittals must be sealed in an opaque envelope or box, and reference RFQ GWCC8426EC and the words “STATEMENT OF

QUALIFICATIONS” must be clearly indicated on the outside of all of the envelopes or boxes.

Statements of Qualifications must be physically received by the Purchasing Director prior to the deadline indicated in the Schedule of Events at the exact address below:

GWCC Administration Reception

Attention: Erle Coleman, Purchasing Director

285 International Boulevard, NW

Atlanta, Georgia 30313-1591

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry along with the original RFQ solicitation.

8. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee Proposals will be submitted at the time of submitting Statements of Qualifications. One original fee proposal must be submitted in a sealed envelope, opaque envelope. Reference to Project

GWCC8426EC must be on the outside of the envelope. Fee proposal must be physically received by the Selection Committee Manager at the time of submitting the Statement of Qualification. With the submittal of a Proposal, the Proposer agrees that the proposal shall remain valid for a period of ninety

(90) days.

9. PRESENTATION / INTERVIEW INFORMATION

Interview Format

Firms selected to make presentations shall be notified by the Notice to Finalists letter issued by the

Selection Committee Manager. The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the presentations.

• The interview will last a total of 60 minutes (5 minutes for setup, 30 minutes for the presentation, 20 minutes reserved for questions and answers and the last 5 minutes for knock down). The

Selection Committee will consist of representatives of GWCCA and possibly a third-party representative (i.e., another state representative, etc.).

• Firms are not allowed to address any questions, prior to the interview, to anyone other than the designated contact.

• The presentation may involve flip charts or boards along with the oral presentation.

• Electronic presentations, such as PowerPoint presentations are also allowed.

Interview Requirements

The intent of the formal interview process is to provide the Selection Committee with in-depth information from the firm in order to make a final selection of the best-suited firm for the contract award. Firms should focus their presentations on: the detailed plan for managing the construction, cost, schedule, and quality on the project and any unique characteristics or services the firm offers; and the firm’s concepts or plans for the division of the project into separate packages for award. Firms are discouraged from reviewing general company history and past experience previously submitted in

Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview including, at a minimum, the project superintendent, project manager, and project executive.

10. ADDITIONAL TERMS AND CONDITIONS

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the

Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in response and to cancel the solicitation in its entirety and possibly re-advertise and issue a revised solicitation for any reason. Upon receipt and review of responses, the

Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The

Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications

Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ, the committee will assign a composite rating to the deliverables of each statement of qualifications and proposal submitted. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists of some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law

For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia.

A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals

GWCCA does not generally desire to enter into “joint-venture” agreements with multiple Construction

Management firms. In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the Construction Management Firm with the remaining firm(s) participating as major consultant(s).

Small and Minority Business Enterprise

It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Owner encourages all small businesses, female-owned businesses and minority-owned businesses to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit female-owned businesses and minority-owned businesses in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia

Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38.

Statement of Agreement

With submission of qualifications or a proposal, the Proposer agrees that he/she has carefully examined the Request for Qualifications/Proposal, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the RFQ/RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; or (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms

Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website at http://www.gsfic.georgia.gov. Once on the website, select the “Doing Business with GSFIC” tab, then select “Procurement Services,” then click on the “Debarred, Suspended or Ineligible Entities” tab for access to the list of those firms currently considered debarred, suspended or ineligible to compete, http://www.gsfic.georgia.gov/ contract or subcontract for work on projects administered by the Georgia State Financing and

Investment Commission.

Exhibit A

CERTIFICATION FORM

I, __________________________, being duly sworn, state that I am ______________________ (title) of

___________________________________________ (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Request for

Qualifications is full, complete and truthful.

I further certify that the submitting firm and any principal employee of the submitting firm has not, in the immediately preceding five (5) years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the submitting firm has not, in the immediately preceding five (5) years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the submitting firm is not now under consideration for suspension or debarment from any such agency.

I further certify that the submitting firm has not in the immediately preceding five (5) years been defaulted in any federal, state or local government agency contract and further, that the submitting firm is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Authority may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Authority may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Authority to award a contract.

I certify we have not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this contract and that we have not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for us, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or the making of this contract.

I certify that any proposal we submit for this project shall be made without prior understanding, agreement, or connection with any corporation, firm, or person submitting or who will be submitting a separate proposal on the same project or for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this solicitation. We certify that no person associated with our firm is a member of the Board of Governor’s or officer or employee of the Authority or holds any statewide elective or appointed office. We further certify that no person who holds any state-wide elective or appointed office or who is a member of the

Board of Governors or officer or employee of the Authority has been paid or promised by the firm any compensation in connection with this procurement by the Authority.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Sworn and subscribed before me

This _____ day of ________, 20___. Signature

NOTARY PUBLIC

My Commission Expires: _________________ NOTARY SEAL

Exhibit B

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

{Failure to submit this form will result in the rejection of your qualifications)

Project No. and Name:

Contractor:

STATE OF GEORGIA COUNTY OF: _______________

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Georgia World Congress Center Authority has registered with, is authorized to use and used the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

(This is NOT an FEI number)

Federal Work Authorization User Identification Number

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (City), (State).

Signature of Authorized Officer or Agent of Contractor

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

Notary Public

My Commission Expires: ___________________

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, GWCC shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure

Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and

GWCC, the Using Agency, or the ultimate end-user of the proposed project.

Click Here to Insert Response

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to GWCC, the Using

Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person…