GEC__RFP_No._202606__Catering_Services_in_Post_Disaster_Environment.pdf

GLADES ELECTRIC COOPERATIVE, INC.

26733 US HIGHWAY 27

MOORE HAVEN, FL 33471

Request for Proposals: Catering

Services in Post Disaster Environment RFP No. 2026-06

Issued: June 29, 2026 Proposals Due: July 17, 2026 at 5 PM

Contract Expiration: December 31, 2027

Glades Electric Cooperative, Inc.

RFP No. 2026-06, Catering Services in Post-Disaster Environment

Request for Proposals: Catering Services in Post-Disaster Environment

Glades Electric Cooperative provides power to over 18,000 accounts over 2,600 miles of line in portions of

Glades, Hendry, Highlands, and Okeechobee counties. We are based in Moore Haven, Florida with an additional office in Lake Placid. The Cooperative was formed as a corporation in the state of Florida in 1940, and in 1944 was recognized by the Internal Revenue Service as being federal income exempt tax under section 101(10) of the Revenue Act of 1939 (now section 501 (c) (12) of the Internal Revenue Code). GEC is a distribution cooperative and does not generate its own electricity. GEC purchases wholesale electricity from Seminole

Electric Cooperative headquartered in Tampa, Florida.

Today, GEC maintains a highly respected position within its local community, and within the National Rural

Electric Cooperative Association, for its dedication to reliable electric service and forward-thinking initiatives.

GEC and its representatives have exercised due care in preparing this Request for Proposal (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. GEC and its representatives do not warrant the accuracy of information contained herein.

GEC is seeking proposals to establish one or more contracts with qualified and experienced contractors to provide catering services (the “Services”) in response to future disasters, as needed. The Services are described in detail on the VendorLink Project page. The selected contractor(s) shall provide personnel, equipment, plans, procedures, and other materials and capabilities to perform the Services in accordance with Federal Emergency

Management Agency (“FEMA”) Public Assistance requirements.

Respondent(s) will execute a Master Services Agreement (“MSA”) for the provision of the Services and submit the MSA with its Proposal. The MSA will be made available on the VendorLink Project page. Proposed variances to the MSA will not be considered. Successful Respondent(s) will be awarded the counter-signed contract, executed by GEC. GEC may choose to execute an MSA with one or more selected Respondents. GEC may seek

FEMA reimbursement of incurred costs. Thus, all work must be completed in compliance with FEMA’s rules and guidance, as well as Federal laws, regulations, executive orders, and the federal cost principles at 2 C.F.R.

Part 200.

In order to insure an open and full competitive bidding process, and maintain compliance with FEMA’s

Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules), GEC has instituted VendorLink to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience twenty-four (24) hours a day, seven (7) days a week.

Specifications may be obtained from their website at myvendorlink.com. Registered vendors will be notified automatically of all Requests for Proposals.

Proposals must be submitted via VendorLink or emailed, with the subject line referencing the RFP name and number, to bids@gladeselectric.com, by 5:00 p.m. Eastern July 17, 2026. THE SUBJECT LINE OF THE

SUBMITTAL CORRESPONDENCE MUST STATE “RFP #2026-06 SUBMITTAL.” Further instructions for proposal submission are contained in this RFP. Interested persons or entities may obtain a copy of the RFP from

VendorLink.

https://www.myvendorlink.com/external/home mailto:bids@gladeselectric.com, Table of Contents

Request for Proposals: Catering Services in Post-Disaster Environment

General Information

I. Instructions to Respondents

A. Proposal Submission

B. Timeliness

C. Pre-Proposal Conference

II. Changes; Questions; Interpretations; Site Visits

III. Property of GEC

IV. RFP Timetable

V. Ethics Requirement

VI. Disclosure and Disclaimer

VII. Contract Agreement / Compensation

VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability

IX. Documentation Management & Support

X. Evaluation and Award

A. Evaluation Criteria

XI. Proposal Format

A. Table of Contents

B. Section 1: Cover Letter / Acknowledgement of Addenda (2 Page Limit)

C. Section 2: Respondent’s Qualifications and Technical Approach (5 Page Limit + Exhibit C)

D. Section 4: Cost of Services (Exhibit B)

E. Section 5: Similar Projects and References (Exhibit D)

F. Section 6: Executed MSA

G. Section 7: Proof of Licenses (unlimited pages)

H. Appendix – Other Relevant and Supporting Documentation

XII. Representations by Submittal of Proposals

XIII. Protests

XIV. Exhibits

Exhibit A: Authorized Signatories/Negotiators

Exhibit B: Cost Proposal Instructions

Exhibit C: Qualification Questionnaire

Exhibit D: References

Exhibit E: Conflict/Non-Conflict of Interest Statement

Litigation Statement

Exhibit F: Certification Regarding Debarment, Suspension And Other Responsibility Matters

Exhibit G: Certification Regarding Lobbying For Contracts, Grants, Loans, And Cooperative Agreements

General Information

I. Instructions to Respondents

Respondents are expected to submit proposals that conform to the requirements of this RFP.

A. Proposal Submission

Respondents shall submit proposals electronically via VendorLink or emailed (in one PDF), with the subject line referencing the RFP name and number, to bids@gladeselectric.com, by 5:00 p.m. Eastern on July 17, 2026.

Incomplete proposals or proposals submitted by other means or received beyond the deadline may not be considered. Costs incurred to respond to this RFP are the sole responsibility of the Respondent.

Any proposal may be withdrawn until the submission deadline. Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 90 days, or until one or more of the proposals have been selected for a contract award, to provide the Services to GEC indicated in the proposal.

All proposals must be typed and signed by an officer with authority to bind the Respondent. Signatures

(electronic signatures are permitted) are required where indicated; failure to do so may be cause for rejection of a proposal.

B. Timeliness

Respondent(s) may submit their proposal any time prior to the submission deadline. If more than one proposal is provided by the same Respondent, the latest-received proposal prior to the deadline will be considered the

Respondent’s final proposal. Respondents are responsible for ensuring their Proposal was timely received. Late proposals or proposals submitted in any other form than identified above may be rejected.

C. Pre-Proposal Conference

If GEC determines a Pre-Proposal Conference is warranted, it will notify Respondents by issuing an addendum to this RFP indicating the time, date, location, and telephone conference information. Attendance at the Pre-

Proposal Conference, if any, is not mandatory but is recommended (by phone or in-person).

II. Changes; Questions; Interpretations; Site Visits

GEC reserves the right, at its sole discretion, to cancel or change this RFP at any time. Any changes will be made by addendum made available on VendorLink. All questions or concerns regarding this RFP must be received in writing via VendorLink by the date in the RFP Timetable in Section IV below. Any responses to questions or concerns will be addressed, if at all, through Vendor Link. Respondents shall not otherwise direct any queries or statements concerning this RFP or their proposal to the staff of GEC. Failure to comply with this instruction may result in disqualification. No oral interpretation of this RFP shall be considered binding.

III. Property of GEC

All materials submitted in response to this RFP become the property of GEC, except to the extent a Respondent provides and identifies confidential information in its proposal. In accordance with Chapter 119 of the Florida

Statutes (Public Records Law), and except as may be provided by other applicable State or Federal mailto:bids@gladeselectric.com, law, all Respondents should be aware that this RFP and any communications with respect to it, including but not limited to submitted proposals, may be considered within the public domain by virtue of GEC’s intent to submit the resulting costs to various Federal and/or State agencies for reimbursement. Respondents should specifically identify any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing the applicable exempting law.

IV. RFP Timetable

The anticipated schedule for this RFP and MSA approval is as follows:

Questions from Potential Respondents Due July 10, 5:00 p.m.

Issue Addenda (if necessary) July 131

Proposal Due Date and Time July 17, 5:00 p.m.

Proposal Evaluation TBD

Contract Negotiations/Approval TBD

Contract Expiration Date December 31, 2027

All times are listed in the Eastern Time Zone.

GEC reserves the right to amend the anticipated schedule as it deems necessary.

V. Ethics Requirement

This RFP is subject to GEC’s policy governing conflicts of interest in procurement and contract administration.

Respondents shall submit a signed statement regarding conflicts of interest with their proposal on the form provided herein as Exhibit E. Selected Respondents may be required to agree with additional terms regarding ethical behavior in any resulting MSA or Task Release in accordance with the Contracting Member’s policy and procedure governing conflicts of interest.

VI. Disclosure and Disclaimer

This RFP is provided by GEC without any warranty or representation, express or implied, as to its content, accuracy, or completeness, and no Respondent or other party shall have recourse against GEC if any information herein contained is inaccurate or incomplete. GEC makes no representation or warranty that any proposal submitted in response to this RFP will be selected for consideration, negotiation, or approval.

In its sole discretion and in GEC’ best interest, GEC may withdraw this RFP either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the non-material provisions of this RFP. GEC may independently determine the qualifications, experience, and acceptability of any Respondent. By submitting a proposal, each Respondent agrees to promptly provide any additional information, documentation, or assurances requested by GEC, including financial, disclosure, or background information relating to the Respondent and its affiliates, officers, directors, partners, shareholders, or employees. Any action taken related to this RFP by GEC shall be without any expense, liability, or obligation on the part of GEC or their advisors.

1 GEC will endeavor to issue any addenda on or before this date, but reserves the right to issue addenda at any time prior to the proposal due date and time.

All respondents to this RFP fully acknowledge the provisions of this Disclosure and Disclaimer and agree to be bound by the terms hereof. Any proposal submitted pursuant to this RFP is at the sole risk and responsibility of the party submitting such proposal.

VII. Contract Agreement / Compensation

GEC may enter into an MSA with the selected Respondent(s) as a result of this RFP. The MSA will contain the general terms and conditions applicable to the Services. GEC will not accept proposed changes to the MSA.

Work will be authorized by GEC via a Task Release that will describe the specific scope of Services to be performed, specify the rates to be charged, and specify the time period for performance, among other things.

The Task Release will constitute a part of the MSA as it relates to the contractor and GEC only.

The MSA will include the contract provisions required by 2 C.F.R. § 200.327 and applicable FEMA guidance, with additional terms and provisions potentially included in a Task Release should the Federal Government issue new applicable requirements not contemplated by the MSA. For more information on FEMA-required provisions, visit https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_fy24.pdf.

The MSA fee structure will be based on the Respondent’s cost proposal form referenced in Exhibit B. Any contract with a time and materials rate structure must contain a price ceiling that the contractor exceeds at its own risk. This not-to-exceed amount will be indicated in the Task Release. Under no circumstances will the

MSA or Task Release include a cost-plus-percentage-of-cost fee structure, and Respondents should not include any cost-plus-percentage-of-cost markups in their cost proposals.

VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability

A Respondent selected to perform work under this RFP must maintain, at its own expense, the following insurance requirements:

A. Contractor shall take out and maintain, and shall require any subcontractor to take out and maintain, throughout the period of the MSA, insurance of the following minimum types and amounts to protect the Contractor and the issuing Member:

i. As soon as possible, but no less than 48 hours after issuance of a Task Release, Contractor shall furnish each issuing Member a Certificate of Insurance issued to the issuing Member for “Any and all work performed.” Certificate should indicate the issuing Member as an Additional Insured with Waiver of Subrogation on the General Liability and Auto policies and a Waiver of Subrogation on the Workers Comp. Certificate must state the name of insurer, policy number, expiration date, limits of liability and provide at least 30 days’ written notice of cancellation. Insurance shall be primary and noncontributory over any other insurance available. All policies should be written by an insurance company with an AM Best rating of A-VIII. Policy number shall be referenced on all endorsements. Blanket Endorsements accepted.

ii. Commercial General Liability Insurance, including Contractual Liability, Completed/Products, Broad Form Property Damage, and Contractors Protective Liability, if subcontractors are used. Minimum limits Bodily Injury, including Death and Property Damage, $1,000,000 each occurrence https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_fy24.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_fy24.pdf and $5,000,000 General Aggregate and Products/Comp Aggregate. As soon as possible, but no less than 48 hours after issuance of a Task Release, GEC shall be provided an ADDITIONAL INSURED ENDORSEMENT per CG 20 10, or equivalent, and per CG 20 37, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of GEC. Blanket Endorsements accepted.

iii. Automotive Liability including Owned, Non-owned and Hired Vehicles: Minimum Limits-Bodily Injury $1,000,000 each person, $1,000,000 each occurrence, and property damage $1,000,000 each occurrence. As soon as possible, but no less than 48 hours after issuance of a Task Release, the issuing Member shall be given an endorsement naming the issuing Member as an ADDITIONAL INSURED per form CA 20 48, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of the issuing Member. Blanket Endorsements accepted.

iv. Worker’s Compensation Statutory Limits, $500,000.00 each accident, $500,000.00 disease-each employee, and $500,000.00 disease-policy limits. Please indicate on the certificate the areas in which the policy covers. As soon as possible, but no less than 48 hours after issuance of a Task Release, the issuing Member shall be provided a WAIVER OF SUBROGATION ENDORSEMENT per WC 00 03 13, or equivalent, in favor of the issuing Member. Blanket Endorsements accepted.

GEC reserve the right to require insurance limits greater than those described above. In such event, the additional insurance premium or premiums payable solely as the result of such additional insurance shall be added to the Task Release price. All insurance required by this Section shall be primary over any other insurance coverage available to the issuing Member.

IX. Documentation Management & Support

The Contractor shall maintain adequate records to justify all charges, expenses, and costs for the completion of the Service under any Task Release. The contractor shall have a system for clearly tracking and documenting all costs associated with the Services, identifying expenditures, and maintaining documentation. Each Contracting Member may inspect, reproduce, or audit all records, documents, and information collected and/or maintained by the contractor related to the Services at the Contractor’s local place of business. If records are unavailable locally, the contractor shall ensure that all required records are provided to the requesting Member at the contractor’s expense.

Task Releases may require Contractor to submit to the Issuing Member periodic written reports showing progress of the Services. The frequency and format of the reports is in the sole discretion of the Issuing Member.

X. Evaluation and Award

Proposals shall include all information, using the forms provided, with all items completed and properly executed. Any alterations of the Cost Proposal Form must be explained or noted in the proposal over the

Respondent’s signature. Incomplete or noncompliant proposals may be disqualified.

Each proposal will be evaluated individually and in the context of all other proposals submitted for the same scope of work. As part of the evaluation process, GEC may conduct an investigation of references, including but not limited to, a record check of consumer affairs complaints. Submission of a proposal in response to this RFP constitutes acknowledgment and consent of the investigation process.

GEC will notify the selected Respondent(s) in writing with an intent to award letter. MSAs will be countersigned by GEC, as applicable, as determined by the proposal and evaluation, and delivered to the Successful

Respondent(s). GEC reserves the right to award a contract to other than the lowest priced offeror. GEC is not is obligated to award a contract as a result of this RFP. GEC may elect to award MSAs to more than one

Respondent. GEC also reserve the right to award contracts for the same or similar scope outside of this procurement.

A. Evaluation Criteria

The evaluation of the proposals will be conducted in accordance with the following provisions. Scoring is based on a 100-point scale. The following guidelines will be used for the evaluations (with associated weighting).

Evaluation Criteria Points Awarded

Completeness and Comprehensiveness of Proposal

1. Cover Letter / Executive Summary;

2. Completeness of proposal;

3. Comprehensiveness of proposal.

0 – 5 points

Firm Qualifications and Technical Approach

1. History, organizational structure;

2. Capability and capacity relative to the RFP requirements;

3. Experience in disaster emergency/FEMA-reimbursed services;

4. Staff and asset management;

5. Approach to the Services;

6. Contents and completeness of Qualifications Questionnaire.

0 – 45 points

Cost Effectiveness

Cost proposal 0 – 30 points

Similar Projects and References

1. Prior experience with three similar projects;

2. Quality of references.

0 – 20 points

Total 100 points

XI. Proposal Format

Each proposal shall contain all the information required herein to be considered for award. Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix.

A. Table of Contents

B. Section 1: Cover Letter / Acknowledgement of Addenda (2 Page Limit)

• Cover letter, signed by an authorized representative, indicating the strategy and commitment to provide the Services. Letter should include company information, i.e., company name (including the name of any parent company), contact information (including email) of both the company and authorized representatives. Submission of a signed proposal is Respondent’s certification that the

Respondent will accept any awards made as a result of this RFP.

• Statement acknowledging receipt of each addendum issued by GEC.

C. Section 2: Respondent’s Qualifications and Technical Approach (5 Page Limit + Exhibit C)

• Qualifications Questionnaire attached hereto as Exhibit C (this form is not included in the page limitation).

• Overview of the Respondent’s history, capability, and business ability relative to the RFP requirements.

• Qualifications in providing disaster emergency services and specifically FEMA-reimbursed services.

Including maintenance of documentation to substantiate disaster-related costs and work. Include any special expertise which your firm has in working with FEMA and the Florida Division of

Emergency Management (“FDEM”).

• Primary contact and workload of representative who will be actively engaged in servicing the account.

• The number of employees who would be available during normal business times versus during time of emergency or disaster. Describe if your employees are full-time employees or contracted employees.

• Employee training on FEMA grant rules and guidelines, State pass-through grant rules for reimbursement, or related training.

• Description of assets (e.g., equipment, tools, specialized software, etc.) you intend to use to perform the Services and whether they are owned or leased.

D. Section 4: Cost of Services (Exhibit B)

• Instructions for providing a cost proposal are provided in Exhibit B, Cost Proposal Instructions. Cost-plus-a-percentage-of-cost contracts are not permitted under Federal regulations (e.g., cost + 20%) and thus will not be accepted.

E. Section 5: Similar Projects and References (Exhibit D)

• Submission of three references whose projects are of a similar nature and under similar conditions as those described herein. The references must be provided using the form attached as Exhibit D.

F. Section 6: Executed MSA

• Executed MSA submitted with proposal. The MSA will be available on VendorLink or may be requested by emailing, with the RFP name and number in the subject line, bids@gladeselectric.com. No variances to the MSA will be considered.

G. Section 7: Proof of Licenses (unlimited pages)

• Proof of all applicable licenses for goods and/or services to be rendered;

• Statement or proof of required insurance;

• Proof of Respondent’s Business Tax Receipt (as applicable); and mailto:bids@gladeselectric.com.

• Other proof of specific qualifications, as applicable.

H. Appendix – Other Relevant and Supporting Documentation.

• Authorized Signatories/Negotiators (Exhibit A)

• Conflict/Non-Conflict of Interest Statement (Exhibit E)

• Certification Regarding Debarment, Suspension and Other Responsibility Matters (Exhibit F)

• Certification Regarding Lobbying for Contracts, Grants, Loans and Cooperative Agreements (Exhibit

G)

• Additional information the Respondent considers relevant to the evaluation of its proposal

(optional).

XII. Representations by Submittal of Proposals

By submitting a proposal, the Respondent warrants, represents, and declares that it understands and agrees to the RFP and MSA requirements. Any submitted proposal is made without connection, coordination, or cooperation with any other respondent submitting a proposal, and that the proposal submitted is, in all respects, fair and in good faith without collusion or fraud.

If any agent, officer, or employee of GEC, or any relative thereof, will realize a financial gain, directly or indirectly, from an MSA, it shall be subject to termination by GEC consistent with its policies for review of such matters.

Respondent recognizes and agrees that neither GEC will be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of proposal information to third parties.

XIII. Protests

All decisions of GEC with respect to this RFP and the resulting contract award(s) will be final and not subject to challenge or protest.

XIV. Exhibits

This RFP consists of the following exhibits (which are incorporated herein by reference):

• Exhibit A Authorized Signatories/Negotiators

• Exhibit B Cost Proposal Instructions

• Exhibit C Qualifications Questionnaire

• Exhibit D References Form

• Exhibit E Conflict/Non-Conflict of Interest Statement

• Exhibit F Certification Regarding Debarment, Suspension and Other Responsibility Matters

• Exhibit G Certification Regarding Lobbying for Contracts, Grants, Loans, and

Cooperative Agreements

END OF RFP – RFP EXHIBITS FOLLOW

EXHIBIT A: AUTHORIZED SIGNATORIES/NEGOTIATORS

The Respondent represents that the following persons are authorized to sign and/or negotiate contracts and related documents to which the Respondent will be duly bound:

Name Title Telephone Number

Company Name

Authorized Signature

Name (Print or Type)

Title

The Respondent shall complete and submit the following information with the proposal:

Type of Organization

Sole Proprietorship

Partnership

Joint Venture Corporation

Other (Explain: )

State of Incorporation:

Federal I.D.:

E-mail Address:

EXHIBIT B: COST PROPOSAL INSTRUCTIONS

An authorized representative of the Respondent must submit a cost proposal using the excel form provided.

Please submit the cost proposal in excel format using the template. Unless otherwise indicated, all services performed under the MSA shall be paid in accordance with this Cost Proposal.

Prices proposed herein shall not be subject to withdrawal or escalation by Respondent. GEC reserve the right to hold proposals for a period not to exceed 90 days after the deadline for submission stated in this RFP before awarding the contract. Any estimate of quantities of work to be done and materials to be furnished under the specifications as shown on the Cost Proposal (or elsewhere in this RFP) is approximate only and not guaranteed.

Federal procurement regulations prohibit cost-plus-percentage-of-cost contracting.

MOBILIZATION AND DEMOBILIZATION

Issuing Member will pay the following for mobilization and demobilization:

• Hourly Equipment Rates as indicated in the Hourly Rate Schedule for equipment in operation while in transit, portal to portal, e.g., road vehicles.

• Hourly Labor Rates as indicated in the Hourly Rate Schedule for personnel in transit, portal to portal.

• All other costs for mobilization and demobilization will be billed at cost, as expenses are incurred, subject to audit. These expenses include but are not limited to:

o Travel costs for personnel portal to portal (e.g., lodging, meals, incidentals). Contractor will be reimbursed for meals during mobilization and demobilization at cost, with adequate supporting documentation, not to exceed the rates set by the General Services Administration for the area in which the work is performed (or the closest geographical listing by GSA). There will be no markups, overhead, or profit charges added to costs invoiced for lodging, meals, or other expenses.

o No other expenses will be paid unless approved in writing before the cost is incurred.

OTHER COSTS

If Issuing Member provides meals or base camps or otherwise arrange for lodging for Contractor’s personnel, Contractor will not be reimbursed for meals or lodging, outside of mobilization and demobilization. If meals/lodging are not provided, meals or lodging for double occupancy rooms may be reimbursed at cost, subject to pre-approval in writing. No other expenses will be paid unless approved in writing before the cost is incurred.

[COST PROPOSAL FORM PROVIDED IN SEPARATE ATTACHMENT ON VENDORLINK PAGE]

EXHIBIT C: QUALIFICATION QUESTIONNAIRE

All questions on this questionnaire must be answered; do not leave blanks—where appropriate, state “None” or “Not Applicable” (N/A). If additional space is required to fully respond to any questions, please add sheets to this questionnaire and reference the questions/answers appropriately. GEC reserve the right to inquire further with respect to any matter in this questionnaire or otherwise to determine the suitability of a contractor to receive an award of a contract.

Identity of Contractor

A. Contractor’s full legal name:

B. Tax ID Number (“TIN”) or Employer Identification Number (“EIN”) as applicable:

C. Contractor’s form of legal entity (corporation, joint venture, sole proprietorship, etc.):

If the Contractor is a Joint Venture or Partnership, please list all partner firms and/or parties to the Joint Venture below. All partners and/or parties listed are also required to individually complete a separate Qualification Questionnaire.

(1) Partner/Party Name:

TIN or EIN:

DUNS #:

Percentage of Ownership:

(2) Partner/Party Name:

TIN or EIN:

DUNS #:

Percentage of Ownership:

D. State or country under whose laws the Contractor is organized and year organized:

E. Number of Employees: Company-wide Local office

F. Does the Contractor now use or, in the past ten years has it used, TIN, EIN, doing business as or “DBA”, name, trade name or abbreviation other than the Contractor’s name or TIN or EIN listed in Part B, above? If so, provide the prior identifying information.

G. Contractor’s mailing address:

H. Contractor’s street address (complete only if different than Part G):

I. Has the Contractor changed in address in the past five years and, if so, what was the firm’s prior address(es)?

J. Contractor’s telephone number: Fax number:

E-mail address:

K. List each person or legal entity which has a 10% or more ownership or control interest in Contractor.

L. List the name and title of each director and principal officer of Contractor:

Identity of Person Completing this Questionnaire

A. Name:

B. Employer/Title:

C. Telephone number: Fax number:

D. E-mail address: Mobile number:

Contractor Representations

If for any reason a representation on this questionnaire is not accurate and complete as of the time the

Contractor signs this form, the Contractor must identify the provision and explain the reason in detail on a separate sheet. Absent such an explanation, the Contractor represents that the following statements are complete and accurate.

The following questions apply to (i) Contractor, Contractor’s parent, subsidiaries, and affiliates (if any); (ii) any joint venture (including its individual members) and any other form of partnership (including its individual members) which includes Contractor or Contractor’s parent, subsidiaries, or affiliates; (iii) Contractor’s directors, officers, principals, managerial employees, and any person or entity with a 10% or more interest in

Contractor; (iv) any legal entity, controlled, or 10% or more of which is owned, by Contractor, or by any director, officer, principal, managerial employee of Contractor, or by any person or entity with a 10% or more interest in Contractor. (If the answer to any question is “YES,” Contractor must provide all relevant information on a separate sheet attached hereto.)

Please check this box if a separate sheet is attached:

(1) Within the past five years, has Contractor been declared not responsible to receive a public or private contract?

No Yes

(2) Has Contractor been debarred, suspended, or otherwise disqualified from bidding, proposing, or contracting?

No Yes

(3) Is there a proceeding pending relating to Contractor’s responsibility, debarment, suspension, or qualification to receive a public or private contract?

(4) Within the past five years, has Contractor defaulted on a contract or been terminated for cause on a public or private contract?

(5) Has a public or private entity requested or required enforcement of any of its rights under a surety agreement on the basis of Contractor’s default or in lieu of declaring Contractor in default?

(6) Within the past five years, has the Contractor been required to engage the services of an Integrity Monitor in connection with the award of or in order to complete any public or private contract?

(7) Within the past five years, have Contractor’s safety practices/procedures been evaluated and ruled as less than satisfactory by a public or private entity?

(8) Has Contractor’s Workers’ Compensation Experience Rating (also known as the Experience Modification Rate or EMR) been 1.2 or greater at any time in the last five years? If yes, please explain.

(9) Within the past five years, has the Contractor been accused of violating equal opportunity or nondiscrimination laws?

(10) Within the past five years, has the Contractor been accused of violating prevailing wage laws, regulations, or executive orders?

Questions Which Must Be Answered by “Yes” or “No”

To the best of your knowledge after diligent inquiry, in connection with the business of Contractor or any other firm which is related to Contractor by any degree of common ownership, control, or otherwise, do any of the following statements apply to: (i) Contractor, Contractor’s parent, subsidiaries, and affiliates (if any); (ii) any joint venture (including its individual members) and any other form of partnership (including its individual members) which includes Contractor or Contractor’s parent, subsidiaries, or affiliates; (iii) Contractor’s directors, officers, principals, managerial employees, and any person or entity with a 10% or more interest in

Contractor; (iv) any legal entity, controlled, or 10% or more of which is owned, by Contractor, or by any director, officer, principal, managerial employee of Contractor, or by any person or entity with a 10% or more interest in Contractor? (If the answer to any question is “YES,” Contractor must provide all relevant information on a separate sheet attached hereto.)

(1) Within the past ten years has been convicted of or pleaded nolo contendere to (i) any felony or (ii) a misdemeanor related to truthfulness in connection with business conduct.

(2) Is currently disqualified from selling or submitting bids/proposals to or receiving awards from or entering into any contract with any federal, state, or local government agency, any public authority or any other public entity.

(3) Has within a ten year period preceding the date of this Questionnaire been convicted of or had a civil judgment rendered against it for or in relation to:

(i) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; (ii) collusion with another person or entity in connection with the submission of bids/proposals; (iii) violation of federal or state antitrust statutes or False Claims Acts; or (iv) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

(4) In the past ten years, has Contractor entered into a consent decree, deferred prosecution agreement or a non-prosecution agreement?

(5) In the past seven years, have any bankruptcy proceedings been initiated by or against the Contractor (whether or not closed) or is any bankruptcy proceeding pending by or against the Contractor regardless of the date of filing?

(6) In the past five years, have there been any judgments or tax liens of

$100,000 or more, including but not limited to judgments based on taxes owed, fines and penalties assessed by a government agency against

Contractor at any time?

(7) During the past five years, has the Contractor failed to file any applicable federal, state, or local tax return?

Licenses

List any licenses your company holds. Attach a separate sheet if necessary.

Insurance Information

A. Worker’s Compensation Carrier:

Policy Expiration Date:

B. CGL Carrier:

Policy Expiration Date:

Address:

Telephone: Contact Name:

C. Other Carrier:

Coverages:

Policy Expiration Date:

Address:

Telephone: Contact Name:

Affidavit and Acknowledgement

STATE OF )

COUNTY OF )

On the day of 20 , before me personally came and appeared by me known to be said person, who swore under oath as follows:

1. I am (print name), (print title) of

(print name of firm).

2. I am duly authorized to sign this Qualification Questionnaire on behalf of said firm and duly signed this document pursuant to said authorization.

3. The answers to the questions set forth in the Qualification Questionnaire and the representations set forth in this questionnaire, including any attachments, are true, accurate, and complete. I authorize GEC to verify any such information and to conduct any background checks it deems appropriate.

4. I acknowledge and understand that the Qualification Questionnaire includes provisions which are deemed included in the contract if awarded to the firm.

Signature

Sworn to and subscribed to before me this day of , 20

(Notary Public)

Notary Public County

My commissions expires:

EXHIBIT D: REFERENCES

List three references for whom you have successfully completed projects similar in nature and under similar weather-related conditions within the past five years. Attach additional sheets if necessary.

Completed Project #1

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Address of agency/company:

Name of project:

Description:

Project value: Start date: Completion date:

(month/year) (month/year)

Did the project meet the intended schedule? Explain:

Did the project meet, exceed, or come under budget? Explain:

Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #2

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Address of agency/company:

Completed Project #3

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Address of agency/company:

EXHIBIT E: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

CHECK ONE

[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Litigation Statement

CHECK ONE

[ ] The undersigned firm has had no litigation and/or judgments entered against it by any local, state, or federal entity and has had no litigation and/or judgments entered against such entities during the past ten (10) years.

[ ] The undersigned firm, by attachment to this form, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against any local, state or federal entity, by any state or federal court, during the past ten (10) years.

Failure to check the appropriate boxes above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.

Signed, as to both statements:

Company Name Authorized Signature

Name (Print or Type) Title

EXHIBIT F: CERTIFICATION REGARDING DEBARMENT,

SUSPENSION AND OTHER RESPONSIBILITY MATTERS

“Non-federal entities and contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.” (2 CFR 200.212)

This certification is required by regulations implementing Executive Order 12549, Debarment and Suspension, for all lower-tier transactions meeting the threshold and tier requirements. (2 CFR 180.300)

Terms Defined

• Nonprocurement Transaction: A transaction under federal non-procurement programs, which can be either a primary covered transaction or a lower-tier covered transaction. (2 CFR 180.970)

• Lower-Tier Covered Transaction: (1) Any transaction between a participant and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; (2) any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed $25,000; (3) any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount

• Participant: Any person who submits a proposal for or who enters into a covered transaction, including an agent or representative of a participant. (2 CFR 180.980)

• Principal: An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered transaction; or a consultant or other person, whether or not employed by the participant or paid with federal funds, who (1) is in a position to handle federal funds; (2) is in a position to influence or control the use of those funds; or (3) occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform the covered transaction. (2 CFR 180.995)

• System for Award Management (SAM) Exclusions: The list maintained and disseminated by the General Services Administration (GSA) containing names and other information about persons who are ineligible.

(2 CFR 180.945).

• Debarment: Action taken by a debarring official to exclude a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1). A person so excluded is debarred. (2 CFR 180.925)

• Suspension: Action taken by a suspending official that immediately prohibits a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1) for a temporary period, pending completion of an agency investigation and any judicial or administrative proceedings that may ensue. A person so excluded is suspended. (2 CFR 180.1015)

• Ineligible or Ineligibility: A person or commodity is prohibited from covered transactions because of an exclusion or disqualification. (2 CFR 180.960)

• Person: Any individual, corporation, partnership, association, unit of government, or legal entity, however organized. (2 CFR 180.985)

• Proposal: A solicited or unsolicited bid, application, request, invitation to consider, or similar communication by or on behalf of a person seeking to participate or to receive a benefit, directly or indirectly, in or under a covered transaction.

• Voluntary Exclusion: A person's agreement to be excluded under the terms of a settlement between the person and one or more agencies. Voluntary exclusion must have governmentwide effect. (2 CFR 180.1020)

• Voluntarily Excluded: The status of a person who has agreed to a voluntary exclusion. (2 CFR 180.1020)

Instructions for Certification

1. By signing and submitting this proposal or agreement, the prospective lower-tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower-tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by signing or certifying and submitting this proposal or agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower-tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by signing or certifying and submitting this proposal or agreement that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower-Tier Covered Transactions, without modification, in all lower-tier covered transactions and in all solicitations for lower-tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower-tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to, check the non-procurement list.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion— Lower-Tier Covered Transactions

1. The prospective lower-tier participant certifies, by signing or certifying and submitting this proposal or agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation.

Contractor Name Contract Number

Name Title

Signature Date

EXHIBIT G: CERTIFICATION REGARDING LOBBYING FOR

CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

CONTRACTOR certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, CONTRACTOR understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

CONTRACTOR Name

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official Date