FY26_Uniform_Purchase_RFP_FINAL_2.pdf

RFP for Uniform Purchase Services

BID #25-S-031

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UNIFORM PURCHASE SERVICES

REQUEST FOR PROPOSAL (RFP)

The Washington Convention and Sports Authority t/a Events DC is soliciting proposals from qualified firms to provide Uniform Purchase Services.

Interested parties can view a copy of the RFP by accessing Event DC’s e-Procurement website at https://eventsdc.com/about/procurement.

Key Dates

RFP Release Date: Thursday, March 5, 2026

RFP Questions Due Date: 12:00 PM, EST, Monday, March 16, 2026

RFP Proposal Due Date: 3:00 PM, EST, Monday, April 6, 2026

Primary Contact

Name: Gerald Green E-mail: ggreen@eventsdc.com Phone: (202) 249-3028 https://eventsdc.com/about/procurement mailto:ggreen@eventsdc.com

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TABLE OF CONTENTS

SECTION A – INTRODUCTIONS

SECTION B – GENERAL INFORMATIONS

SECTION C – SCOPE OF WORK

SECTION D – CONTRACT TERM, DELIVERABLES AND PERFORMANCE

SECTION E – SPECIFIC CONTRACT PROVISIONS/ETHICAL PROVISIONS

SECTION F – SPECIAL CONTRACT REQUIREMENTS

SECTION G – CONTRACT CLAUSES

SECTION H – SUBMISSION INSTRUCTIONS

SECTION I – TECHNICAL PROPOSAL

SECTION J – COST PROPOSAL

SECTION K – EVALUATION FACTORS

SECTION L – LIST OF ATTACHMENTS

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SECTION A - INTRODUCTION

A.1 The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) government and operates as a corporate body with a legal existence distinct and separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 10-1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A.2 Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (“Convention Center”), the Carnegie Library at Mt. Vernon Square (“Carnegie”), Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena (collectively, the “Facilities”).

A.3 Events DC has three (3) primary lines of business: (i) Conventions and Meetings – which operates the Convention Center and the Carnegie and is responsible for attracting and hosting conventions, meetings, trade shows and other events; (ii) Sports and Entertainment – which operates the RFK Stadium campus, the DC Armory, CareFirst Arena, Gateway DC and the R.I.S.E. Demonstration Center and is responsible for attracting and hosting a variety of sporting and entertainment events; and (iii) Creative Services – responsible for creating new events and programming, both as live and digital content, including through GATHER by Events DC, a virtual platform featuring a high-end production studio, a “virtual” venue and an on-demand repository for highlighting and showcasing content related to food, sports, music, entertainment, culture, and community.

A.4 Events DC is seeking a qualified contractor to provide uniform purchase services for the Facility

Operations Division, Public Safety Department, and Meeting Services Department. Events DC intends to award a Firm-Fixed Price Contract for the services to be listed herein.

[End of Section A]

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SECTION B - GENERAL INFORMATION

B.1 GENERAL DESCRIPTION OF WORK

(a) Events DC seeks a qualified contractor (the “Contractor”) to provide uniform purchase services

(the “Services”). Uniforms will be supplied for up to forty (40) employees in the Facility Operations Division; up to one hundred and eight (108) employees in the Public Safety Department; and up to eighty (80) employees in the Meeting Services Department.

(b) The Contractor will conduct all Services under the direction of Events DC’s designated on-site representative, the Contracting Officer’s Technical Representative (“COTR”). Contact information for the COTR will be provided at the time of Contract award.

(c) Events DC contemplates award of a Firm-Fixed Price Contract for the Services detailed in Section C. The Base Term of the Contract will be from date of award through September 30, 2026, with four (4), one-year renewal options (each an “Option Year”; collectively, the “Option Years”).

(d) Determination of uniform purchases will be made at the time of award.

(e) Vendors wishing to respond to this RFP (“Offerors”) must register in the Events DC e-Procurement system. Responses must be submitted electronically. An Offeror’s response must include two (2) separate submissions: a “Technical Proposal” and a “Cost Proposal”, as outlined in Sections I and J respectively.

B.2 CONTRACTOR QUALIFICATIONS

The Contractor must meet all the qualifications listed in this Section to be considered for award of the Contract. Any subcontractor qualifications submitted in response to this solicitation will not be evaluated and the Contractor will be deemed unqualified.

To be considered for award of the Contract, the Contractor must:

(a) Possess ten (10) years of documented experience servicing and providing uniform sales to organizations with over forty (40) employees;

(b) Employ a Senior Manager with at least five (5) years of documented experience providing services similar to those comprising the Scope of Work in Section C to oversee and manage the Contract;

(c) Have an implementation plan for providing the Services, or the ability to create an implementation plan for providing the Services; possess the necessary skills and ability to conduct fitting sessions for large groups; have the capability to provide uniform samples;

(d) Be able to provide uniforms that meet four star/four diamond hospitality industry standards (“High Quality”), which will be altered to fit each employee;

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(e) Offerors must be able to provide all Services; and

(f) Possess necessary licenses and certifications for the Services to be provided.

B.3 QUESTIONS

(a) If a prospective Offeror has any questions relative to this RFP, the Offeror must submit the questions in the e-Procurement system via the “Q&A” tab of the Bid to receive a binding answer.

Any question asked and answered outside of the e-Procurement system will be considered informal and non-binding.

(b) Questions must be received no later than close of business 12:00 PM, EST, Monday, March 16, 2026. Events DC will not consider any questions received after this date.

(c) Events DC will furnish responses promptly to the requesting prospective Offeror and to other prospective Offerors if deemed by Events DC to be necessary to prepare a complete an accurate proposal, or if the lack of a copy of the response would be prejudicial to any other prospective Offeror.

[End of Section B]

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SECTION C - SCOPE OF WORK

C.1 GENERAL REQUIREMENTS

(a) The Contractor shall provide seven (7) complete sets of uniforms, on an as-needed basis.

(b) The Contractor shall, at no additional cost to Events DC, meet with the COTR at least four (4) times a year, at intervals determined by the COTR, for contract performance reviews to discuss service, scheduling, and any identified issues.

C.2 UNIFORM FITTING AND IMPLEMENTATION

(a) For purchase uniforms, the Contractor shall provide the COTR with a finalized fitting and implementation plan (the “Plan”) within five (5) days of Contract award. The Plan shall describe the following:

i. Procedures to ensure each employee is properly sized;

ii. Procedures to ensure each employee will receive the required number of uniforms with the correct name and department patch; and

iii. Procedures outlining the time frame for the fitting and date of the first delivery. The procedure shall include, but not be limited to:

1. A fitting schedule;

2. An expected delivery date post-fitting;

3. Detailed steps on how orders will be remedied if measurements are incorrectly taken and recorded; and

4. Details regarding uniform quality assurance and compliance with size and fit requirements prior to delivery.

(b) Upon completion of the fitting process, the Contractor shall submit a Uniform Fitting Report to the COTR on or before the first delivery date, consisting of the following information:

i. The names of each employee that will be issued uniforms; and

ii. The size and quantity of each garment that will be issued.

C.3 ALTERATIONS AND UNIFORM REPLACEMENT

(a) The Contractor shall perform all alterations and repair services (e.g., hemming of pants, repairing torn articles, etc.). These services shall be completed within seven (7) days of the date of pickup.

C.4 UNIFORM SPECIFICATIONS – FACILITY OPERATIONS DIVISION

(a) The Contractor shall provide each Facility Operations Division employee with High Quality uniforms that are moisture wicking, quick drying, and altered to fit each employee.

(b) Each uniform set, as determined by the COTR, will consist of one (1) or more of the following:

i. Black polo-type shirts with both long-sleeved and short-sleeved options;

ii. Khaki cargo pants with a minimum of two (2) front and two (2) back pockets with reinforced stitching, belt loops, and heavy-duty zippers;

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iii. Tan polo-type shirts with both long-sleeved and short-sleeved options that are flame resistant and fire retardant (FR)1;

iv. Black pants that are flame resistant and fire retardant;

v. White polo-style shirts with both long-sleeved and short-sleeved options; and

vi. One (1) jacket with zip-out lining including either side pockets or front pockets.

(c) The Contractor shall embroider the Events DC logo on the upper left side of each shirt and jacket using only the logo provided by Events DC. Events DC shall provide the logo design to the Contractor within a reasonable time after the award of the Contract.

(d) Uniforms shall be tagged with the names of the respective employees prior to delivery.

C.5 UNIFORMS SPECIFICATIONS – MEETING SERVICES DEPARTMENT

(a) The Contractor shall provide each Meeting Services employee with High Quality uniforms that are moisture wicking, quick drying, and altered to fit each employee. Each uniform set shall consist of the following items based on employment designation:

i. Casual Associate Employees

a) Three (3) short sleeve grey polo shirts with logo;

b) One (1) windbreaker with zip-out lining with logo;

c) One (1) knit hat with logo;

d) One (1) baseball cap with logo; and

e) Two (2) pairs of industrial type gloves.

ii. Full Time and Part Time Associate Employees

a) Seven (7) black pants;

b) Seven (7) short sleeve gray polo shirts with logo;

c) One (1) windbreaker with zip-out lining with logo;

d) One (1) heavy coat with logo;

e) One (1) knit hat with logo;

f) One (1) baseball cap with logo;

g) Two (2) pairs of industrial type gloves; and

h) One (1) pair of overalls.

iii. Supervisors/Management Staff

a) Seven (7) black pants;

b) Four (4) royal blue and three (3) white polo shirts (sleeve lengths as preferred, to be decided at the time of fitting) with logo;

c) Two (2) royal blue long sleeve oxford shirts with logo;

d) One (1) windbreaker with zip-out lining with logo;

e) One (1) heavy coat with logo;

1 (FR) Flame resistant and fire retardant, uniforms must meet the National Fire Protection Association (NFPA) 2112:

Standard on Flame-Resistant Clothing for Protection of Industrial Personnel Against Short-Duration Thermal Exposure from Fire safety standards.

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f) One (1) knit hat with logo; and

g) One (1) baseball cap with logo.

(b) The Contractor shall embroider the Events DC logo on the left side of each shirt and jacket using only the logo provided by Events DC. Events DC shall provide the logo design to the Contractor within a reasonable time after the award of the Contract.

(c) Uniforms shall be tagged with the names of the respective employees prior to delivery.

C.6 UNIFORM SPECIFICATIONS FOR PUBLIC SAFETY DEPARTMENT

(a) The Contractor shall provide each Public Safety employee with High Quality uniforms that are moisture wicking, quick drying and altered to fit each employee. Each uniform set shall consist of the following items based on employment designation:

i. Security Services

a) Navy Two Button Blazer (Embroidered with Security Patch);

b) White Oxford Long Sleeve Button Down Dress Shirt (Embroidered with Security

Patch);

c) White Oxford Short Sleeve Button Down Dress Shirt (Embroidered with Security

Patch);

d) Flat Front Khaki Pants (Slacks);

e) Clip-on Necktie;

f) ANSI Class Lime High Visibility Coat (Parka and Liner – Embroidered with

Security Patch);

g) ANSI Class Lime High Visibility Vest;

h) Navy V-Neck Sweater (Embroidered with Security Patch);

i) Winter Knit Black Cap;

j) Tan Five Pocket Cargo Style Pants; and

k) Navy Blue Commando Style Sweater (Embroidered with Security Patch).

ii. Transportation Services

a) White Long Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side Chest/Embroidered “Transportation Services” on Right Side Chest);

b) White Short Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side Chest/Embroidered “Transportation Services” on Right Side Chest);

c) Navy Long Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side Chest/Embroidered “Transportation Services” on Right Side Chest);

d) Navy Short Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side Chest/Embroidered “Transportation Services” on Right Side Chest);

e) Navy Blue Cargo Pants Five Pocket;

f) Navy Blue Cargo Shorts Five Pocket;

g) ANSI Class Lime High Visibility Coat (Parka and Liner);

h) ANSI Class 1 Lime High Visibility Vest;

i) ANSI Class Lime High Visibility Utility Rain Bibs;

j) ANSI Class Lime High Visibility Utility Raincoat;

k) Winter Knit Black Cap;

l) ANSI Class Lime High Visibility Winter Coverall; and

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m) ANSI Class Lime High Visibility Winter Traffic Gloves.

iii. Support Services

a) Navy Two Button Blazer (Embroidered with Security Patch;

b) White Long Sleeve Button Down Dress Shirt (Embroidered with Security Patch);

c) White Short Sleeve Button Down Dress Shirt (Embroidered with Security Patch);

d) Flat Front Khaki Pants (Slacks);

e) Clip-on Necktie;

f) Navy V-Neck Sweater;

g) White Short Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side

Chest/Embroidered “Access Control” on Right Side Chest);

h) White Long Sleeve Polo Shirt (Embroidered Events DC Logo on Left Side

Chest/Embroidered “Access Control” on Right Side Chest);

i) Navy Button-Down Sweater;

j) White Oxford Long Sleeve Button Down Dress Shirt;

k) White Oxford Short Sleeve Button Down Dress Shirt;

l) Gold Two Button Blazer;

m) Neck Scarf;

n) Black Button-Down Sweater; and

o) Flat Front Black Pants (Slacks).

C.7 DELIVERY

(a) The Contractor shall deliver uniforms, by the expected delivery date determined by the COTR, to the attention of the COTR at the Convention Center located at 801 Allen Y. Lew Place, NW, Washington, DC 20001.

(b) Upon delivery of the uniforms, the Contractor shall provide a receipt to the COTR prior to leaving the Convention Center, identifying all uniforms for each employee that have been delivered, picked-up or sent out for repair or alteration.

C.8 QUALITY OF WORKMANSHIP AND MATERIALS

(a) The Contractor shall perform the Services, or cause the Services to be performed, to the satisfaction of Events DC, with the degree of skill, care and diligence normally exercised by experienced contractors performing the services comparable to those specified herein.

(b) When directed in writing by the COTR, the Contractor shall promptly remove, re-perform, or correct all Services determined by the COTR to be defective or as failing to conform to the standards set forth herein, whether observed before or after completion of the Contractor’s Services and whether completed. The Contractor shall bear all costs associated with correcting such defective or non-conforming work, to include all costs associated with repairing any non-conforming work, corrected work and any additional services made necessary thereby.

C.9 CONTRACTOR STAFF & KEY PERSONNEL

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(a) The Contractor shall assign a Senior Manager with five (5) years of documented experience to oversee and manage the Contract.

(b) The key personnel specified in the Contract are considered to be essential to the Services being performed hereunder. Prior to diverting any of the specified key personnel for any reason, the Contractor shall notify the COTR within at least thirty (30) days and shall submit justification (including proposed substitutions) in sufficient detail to permit valuation of the impact upon the Contract. The Contractor shall not reassign key personnel or appoint replacements without written consent from the COTR.

(c) The Contractor shall not subcontract any of the Services to any subcontractor without the prior written consent of the COTR. Any Service that is subcontracted shall be performed pursuant to a subcontract agreement, which the COTR will have the right to review and approve prior to its execution by the Contractor. Any such subcontract shall specify that the Contractor and the subcontractor shall be subject to every provision of the Contract. Notwithstanding any such subcontract approved by the COTR, the Contractor shall remain liable to Events DC for all Services required hereunder.

[End of Section C]

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SECTION D - CONTRACT TERM, DELIVERABLES AND PERFORMANCE

D.1 TERM OF CONTRACT

(a) The Base Term of the Contract shall be from the date of award through September 30, 2026.

(b) Events DC has the right to extend the term of the Contract for four (4) one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the COTR prior to expiration of the Contract. The exercise of an Option Year is subject to the availability of funds at the time the Option Year is exercised.

(c) Services to be required will be determined at the time each Option Year is exercised.

(d) If Events DC exercises an Option Year, the Contract shall be considered to include the option provision.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables set forth below.

DELIVERABLE QTY. METHOD OF

DELIVERY DUE DATE TO WHOM

Fitting and Implementation

Plan

One

(1) E-Mail

Five (5) calendar days after Contract Award

[See Section C.2]

COTR

Uniform Fitting Report TBD Hand Pick-up &

Delivery [See Section C.2(b)] COTR

Receipt One

(1) E-Mail With each delivery [See

Section C.7(b)] COTR

Meetings Four

(4) In-Person TBD [See Section

C.1(b)]

Invoices One

(1) Electronic Monthly COTR and

Invoices@eventsdc.com

D.3 PERFORMANCE

mailto:Invoices@eventsdc.com

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(a) Events DC desires to obtain complete and satisfactory performance in accordance with the specifications and requirements of this RFP. To this end, Events DC is contracting for the complete performance of services identified in Section C and reserves the right to assess deductions for non-performance. Events DC will consider inadequate performance to be as undesirable as non-performance, as the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

(b) The Contractor and its personnel shall be knowledgeable and trained in the proper use and operation of all equipment used on this project. The Contractor shall be responsible for the cost of any repairs necessary to their equipment as a result Contractor’s negligence or improper use of equipment.

D.4 INSPECTION AND ACCEPTANCE

Provisions pertaining to Inspection and Acceptance of goods and/or services are set forth in Events DC’s Standard Contract Provisions document located under the “Attachments” tab of the Bid.

[End of Section D]

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SECTION E - SPECIFIC CONTRACT PROVISIONS/ETHICAL PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the “Attachments” tab of the bid. In the event of a conflict between this RFP and the Standard Contract Provisions, the prevailing document shall be this RFP.

E.2 U.S. DEPARTMENT OF LABOR WAGE DETERMINATIONS

The Contractor shall be bound by the current and applicable Wage Determination No. 2015- 4281, Revision 35, December 3, 2025 (or the most current Revision in effect at the time of its submission), issued by the U.S. Department of Labor in accordance with the Service Contract Act (41 U.S.C. 351 et seq.), for the term of the Contract. If an Option Year is exercised, the Contractor shall be bound by the applicable wage rate at the time of the exercise.

E.3 INSURANCE

Prior to the commencement of any work, the Contractor shall obtain, and shall maintain throughout the term of the Contract, the following insurance coverage at its sole cost and expense:

(a) Commercial General Liability Insurance, written on an occurrence basis, at limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate, for bodily injury and property damage liability, including broad form coverage for property damage, products completed operations, personal injury (e.g., false arrest, false imprisonment, defamation, libel and slander, discrimination and invasion of privacy), independent contractor’s liability and contractual liability.

(b) Umbrella Liability Insurance (or excess liability insurance), which shall be excess of any general liability and automobile liability policy, and which shall be following form or be broader than underlying policies), at per occurrence limits of at least $5,000,000.

(c) Automobile Liability Insurance in the amount of at least $1,000,000 per accident combined single limit, which shall cover bodily injury (or death) and property damage, and covering owned, hired or non-owned vehicles and any other equipment required to be licensed for road use.

(d) Workers’ Compensation Insurance at statutory limits, and employer’s liability coverage at limits of at least $100,000 per occurrence for bodily injury by accident and $100,000 per employee for bodily injury by disease; $500,000 policy limit.

(e) All-risk Property Insurance to protect against loss of owned or rented equipment and tools brought onto and/or used on any portion of the premises by Contractor and its subcontractors.

(f) Fidelity Bond/Crime Insurance covering employee and subcontractor dishonesty, theft, and fraudulent acts at limits of not than $1,000,000 for each claim.

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(g) Errors and Omissions/Professional Liability Insurance at limits of at least $5,000,000 per claim and $5,000,000 aggregate. The retroactive insurance date of such insurance shall be no later than the commencement date of the Contract.

(h) Technology and Telecommunications Liability Insurance at limits of at least $1,000,000 per claim and $3,000,000 aggregate, for claims resulting from a failure of computer security, theft or disclosure of confidential information, unauthorized access, unauthorized use, service attack, transmission of a computer virus, failure to protect personally identifiable or confidential information, and potential or actual violation of a privacy regulation.

All insurance policies shall be issued by companies licensed to do business in the District of Columbia and on forms acceptable to Events DC and shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Events DC. All insurance shall be primary and not contributory. All insurance policies shall be written by companies with an A.M. Best Co. rating of A+ VII or better and shall contain a waiver of subrogation in favor of Events DC. The policies described above shall each contain an endorsement to include the Washington Convention and Sports Authority t/a Events DC as additional insured or loss payee as applicable. The additional insured endorsements shall have no added exclusions or limitations of coverage to limits of liability contractually required or percentage of negligence attributed to the named insured. Certificates of insurance (or copies of policies, if required by Events DC) for the coverages described herein shall be furnished to Events DC prior to commencing work and shall state that Events DC is an additional insured or loss payee as prescribed herein.

The Contractor shall immediately notify Events DC of cancellation or material modification of any policy. If the insurance provided is not in compliance with the requirements herein, Events DC may, at its option, require the Contractor to stop work pending such compliance.

The Contractor shall immediately report in writing to Events DC any incident that might reasonably be expected to result in any claim under any insurance required under the Contract.

The Contractor shall cooperate fully with Events DC in the investigation and disposition of any claim arising out of the performance of the Contract.

E.4 INDEMNIFICATION

(a) The Contractor shall defend, indemnify and save harmless Events DC, its directors, officers, agents, employees, and other representatives and, as applicable, the District of Columbia (each, an “Indemnified Party”), from and against any and all losses, expenses (including, without limitation, reasonable attorneys’ fees and costs), liabilities, judgments, demands, claims and damages of any kind arising from or relating to or as a consequence of any act, omission, neglect, breach or default of the Contractor, its agents, employees, or its subcontractors in connection with the Contract.

(b) The indemnification obligation under this section shall not be limited by the existence of any insurance policy or by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor or any subcontractor, and shall survive the termination of the Contract. Events DC agrees to give Contractor written notice of any claim of indemnity under this section. Additionally, Contractor shall, at its own expense, control the defense or

Page 15 | 27 settlement of such claim with counsel satisfactory to Events DC, provided that Contractor shall not settle any claim which imposes upon an Indemnified Party any obligation, or in any way prejudices the rights of an Indemnified Party, without the Indemnified Party’s prior written consent. In addition to other remedies available to Events DC, Events DC may withhold or retain monies due or to become due to the Contractor under the Contract to satisfy any outstanding claim which Events DC may have against the Contractor.

[End of Section E]

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SECTION F - SPECIAL CONTRACT REQUIREMENTS

F.1 PUBLICITY

The Contractor shall at all times obtain the prior written consent of the COTR before it, any of its officers, agents, employees or subcontractors, either during or after expiration or termination of the Contract, makes any statement, or issues any material, for publication through any medium of communication, bearing on the work performed or data collected under the Contract.

F.2 REQUEST FOR RECORDS

Events DC, in its sole discretion, may make available for public inspection and copying any record produced or collected pursuant to an Events DC contract with a contractor. If Events DC receives a request for a record maintained by Contractor, then a copy of the request will be provided to Contractor, and Contractor shall cooperate with Events DC in responding to the request by, among other actions, providing all responsive records to Events DC within the timeframe designated by Events DC. Events DC will determine whether such records will be released and will reimburse Contractor for the reasonable cost of producing the records. This section shall survive termination or expiration of the Contract.

F.3 AMERICANS WITH DISABILITIES ACT OF 1990 (ADA)

During the performance of the Contract, the Contractor and any of its subcontractors shall comply with the Americans with Disabilities Act (“ADA”) ( 42 U.S.C. 12101 et seq.).

F.4 LIVING WAGE ACT OF 2006

During the performance of the Contract, the Contractor and any of its subcontractors shall comply with The Living Wage Act of 2006, codified at D.C. Code § 2-220.03 (a – b).

[End of Section F]

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SECTION G - CONTRACT CLAUSES

G.1 CONFIDENTIALITY OF INFORMATION

All information obtained by the Contractor relating to any employee or licensee of Events DC must be kept in absolute confidence and shall not be used by the Contractor in connection with any other matters, nor shall any such information be disclosed to any other person, firm, or corporation, in accordance with the District and Federal laws governing the confidentiality of records.

G.2 TIME

Time, if stated in a number of days, will include Saturdays, Sundays, and holidays, unless otherwise stated herein.

[End of Section G]

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SECTION H - SUBMISSION INSTRUCTIONS

H.1 OVERVIEW

All Offerors must submit responses electronically via the e-Procurement system to be considered for this award. The responses must be prepared as two (2) separate documents, one titled “Technical Proposal,” with 7 Parts as detailed in SECTION I - below, and a separate document titled “Cost Proposal” as detailed in SECTION J - J below.

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate artwork, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor desired.

H.2 ELECTRONIC SUBMISSION REQUIREMENTS

(a) All Offerors must also submit proposals electronically via Events DC’s e-Procurement system.

(b) The following bid tabs must be accessed by the Offeror and requested information provided:

1. Attachments tab: Complete and submit all required documents with the description

“Required”

(c) You may confirm whether your submission has been successfully transmitted to Events DC by logging into the e-Procurement system and opening Bid # [25-S-031]. The status will show as “submitted” if the proposal was successfully submitted or “in-progress” if additional action is required.

H.3 PROPOSAL DUE DATE

Proposals are due no later than 3:00 PM, EST, Monday, April 6, 2026.

H.4 AMENDMENTS

Any amendments to this RFP, including changes in the due date or scope of work, will be issued via the e-Procurement system and will appear on the “Amendments” tab of the bid.

H.5 RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors requesting non-disclosure of information included in the proposal on the grounds that such information is proprietary or trade secret shall mark the title page with the following legend (with the understanding that Events DC’s compliance therewith is subject to applicable law or judicial process):

"This proposal includes data that shall not be disclosed outside Events DC and shall not be duplicated, used or disclosed in whole or in part for any purpose except for use in the procurement process. If, however, a contract is awarded to this Offeror as a result of or in connection with the submission of this data, Events DC will have the right to duplicate, use, or disclose the data to the extent consistent with

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Events DC‘s needs in the procurement process. This restriction does not limit Events DC’s rights to use, without restriction, information contained in this proposal if it is obtained from another source.

The data subject to this restriction are contained in sheets (insert page numbers or other identification of sheets).”

H.6 PROPOSAL PROTESTS

All protests by an Offeror or contractor aggrieved in connection with this solicitation or the award of contract hereunder must be made in writing to Events DC’s Director of Contracts and Procurement within seven (7) business days after the protester knew or should have known of the facts giving rise thereto. Protests shall be served on Events DC by obtaining a written and dated acknowledgment of receipt from the Contracting Officer. Protests served on Events DC after the seven (7)-day period will not be considered. To expedite handling of protests, the envelope should be labeled “Protest”. The written protest shall include, at a minimum, the following:

(a) The name and address of the protester;

(b) Appropriate identification of the procurement, (e.g., the solicitation number and if a contract has been awarded, its number);

(c) A statement of reasons for the protest; and

(d) Supporting exhibits, evidence or documents to substantiate any claims, unless not available within the filing time, in which case, the expected availability date should be indicated.

Protests will be reviewed and decided in accordance with Section 309 of Events DC’s procurement regulations (19 D.C.M.R. 309). The D.C. Contract Appeals Board (“CAB”) shall have exclusive jurisdiction to hear and decide appeals from final decisions by Events DC regarding a protest; provided, however, that no appeal may be taken to the CAB unless and until all administrative review procedures provided for in Events DC’s procurement regulations have first been fully and properly complied with and exhausted.

The CAB shall hear and decide appeals from final decisions of Events DC and grant relief in accordance with D.C. Code § 1-1189.8 (c –f) and regulations promulgated thereunder, and such other statutes and regulations as are applicable to Events DC. The unsuccessful Protester shall be responsible for any and all costs of the CAB in connection with any appeal and shall reimburse Events DC for such costs.

H.7 RETENTION OF PROPOSALS

All proposal documents shall be the property of Events DC and retained by Events DC, and thereafter will not be returned to the Offerors.

H.8 BEST AND FINAL OFFERS

If, subsequent to receiving offers, negotiations are conducted, all Offerors within the competitive range will be so notified and may be provided an opportunity to submit written “Best and Final Offers” (BAFOs) at the designated date and time. BAFOs will be subject to the Late Submissions, Late Modifications and Late Withdrawals of Proposals provisions of this solicitation. After receipt of

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BAFOs, no discussions will be reopened unless the Contracting Officer determines that it is clearly in Events DC’s best interest to do so, (e.g., it is clear that information available at that time is inadequate to reasonably justify Contractor selection and award based on the best and final offers received). If discussions are reopened, the Contracting Officer may issue an additional request for BAFOs to all Offerors still within the competitive range.

[End of Section H]

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SECTION I - TECHNICAL PROPOSAL

The Technical Proposal must contain sufficient detail to provide a clear and concise representation of the Offeror’s capability to meet the requirements of Section C and to demonstrate how the Offeror meets the evaluation criteria outlined in this Section I. The Offeror must submit information in a clear, concise, factual and logical manner providing a comprehensive description of its technical qualifications.

I.1 TAB 1 – COMPANY PROFILE

(a) Company name, business address, telephone and fax number;

(b) Year established (include former company names and year established, if applicable);

(c) Type of ownership;

(d) Whether the company is licensed to do business in the District of Columbia (if applicable) and possesses the professional licenses required by this RFP;

(e) Primary company contact name, mailing address, email address, and telephone number; and

(f) If a certified joint venture is contemplated, provide the same information for each joint venture company.

I.2 TAB 2 – QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL

(a) A description of the specialized experience and qualifications of the Senior Manager; and

(b) The name of the Senior Manager, including a resume demonstrating at least five (5) years of experience as required by this RFP.

I.3 TAB 3 – SPECIALIZED AND SIGNIFICANT EXPERIENCE, TECHNICAL

COMPETENCE, AND COMPANY REFERENCES

The Offeror shall provide at least three (3) letters of reference for customers that can verify the Offeror’s experience in having provided the Services in the last five (5) years. Such reference shall demonstrate that the Offeror possess the qualifications in Section B.2 and has provided the Services described in Section C. References shall each include names and contact information.

I.4 TAB 4 – COMPANY’S TECHNICAL APPROACH

The Offeror shall set forth a detailed technical plan for providing the Services set forth in SECTION C - , including the following:

(a) A sample Fitting and Implementation Plan for providing quality and timely service; and

(b) One sample set of each high-quality uniform being proposed. Uniform samples are to be provided for women and men and must be size “large”.

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I.5 TAB 5 – DISCLOSURES

(a) Offeror must certify in writing that it knows of no conflict between its interests and those of Events DC and it knows of no facts or circumstances that might create the appearance of a conflict between its interests and those of Events DC.

(b) Offeror must disclose if it is involved in litigation against Events DC or the District of Columbia.

(c) Offeror must disclose any existing condition or interest which might conflict with the interest, operation or reputation of Events DC.

(d) Offeror must agree to promptly update Events DC upon learning of facts or circumstances rendering these disclosures inaccurate.

I.6 TAB 6 – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

(a) Offeror must submit a completed W-9 Form.

(b) Offeror must submit a completed Tax Certification Affidavit (form located under the “Attachments” tab).

(c) Offeror must submit a completed Representations, Certifications, and Other Statements of

Offerors form (located under the “Attachments” tab).

(d) Offeror must submit a completed Disclosure Statement (form located under the “Attachments” tab).

(e) Offeror must submit a completed ACH Form.

I.7 TAB 7 – EXCEPTIONS

The Offeror shall set forth any exceptions to the RFP or to any of the Standard Contract Provisions.

Each exception shall be listed separately, followed by a detailed statement explaining the Offeror’s justification for the exception. Review and acceptance of an exception and/or modification of the RFP shall be at the sole and absolute discretion of Events DC and shall be final. Failure of the Offeror to request an exception shall be deemed a waiver of any and all future right to request such an exception.

[End of Section I]

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SECTION J - COST PROPOSAL

J.1 PRICING

The Cost Proposal shall include a fixed price for services identified below:

(a) Purchase of Facility Operations Division uniforms.

(b) Purchase of Meeting Services Department uniforms.

(c) Purchase of Public Safety uniforms.

Other Direct Costs (ODC): ODCs are all other allowable costs directly allocable to the performance of the task. Offerors may propose ODCs on a cost reimbursement basis.

J.2 OPTION YEAR PRICING

The Offeror must include Option Year pricing in its Cost Proposal. An offer will be determined to be non-responsive if it fails to include Option Year pricing. Offerors shall repeat the above pricing format for each option year noted.

J.3 PRICING AND COST FORMS

The required Pricing and Cost forms are specified below and are available in the “Attachment” tab within the Bid. Detailed instructions are provided on each of the forms the Offeror is required to submit:

(a) A completed Pricing Form for the Base Term and each Option Year [five (5) forms total];

(b) Any additional charges and/or reimbursement expenses the Offeror would seek, including the method of determining those charges; and

(c) The Pricing Form can be downloaded from the “Attachments” tab additional charges and/or reimbursement expenses the Offeror would seek, including the method of determining those charges.

[End of Section J]

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SECTION K - EVALUATION FACTORS

K.1 OVERVIEW

Events DC will make award to the responsive Offeror whose proposal conforms to the RFP and is most advantageous to Events DC, considering the technical expertise and cost or price. For this RFP, technical quality is more important than cost or price. As proposals become more equal in their technical merit, the evaluated cost or price becomes more important. The total MAXIMUM score is 112 points.

K.2 TECHNICAL EVALUATION: 80 POINTS MAXIMUM

(a) 25 Points: Technical Proposal Tab 2 – “Qualifications and Experience of Key Personnel”

This factor is based on the submission of resumes and relevant experience of the Key Personnel, specifically:

1. The experience and qualifications of the proposed Key Personnel.

(b) 25 Points: Technical Proposal Tab 3 – “Specialized and Significant Experience and

Technical Competence of the Firm”

This factor will be evaluated based on the past performance of the Offeror as demonstrated in previous work and the service received by previous or current clients.

(c) 30 Points: Technical Proposal Tab 4 – “Company’s Technical Approach”

Events DC will evaluate the Offeror’s detailed plan for the following:

1. Approach to providing all Services;

2. The Fitting and Implementation Plan; and

3. One sample set of each uniform being proposed. Uniform samples are to be provided for women and men and must be size “large”.

K.3 PRICE EVALUATION: 20 POINTS MAXIMUM

The price evaluation will be objective. Twenty (20) points will go to the lowest offer. The Offeror with the highest overall score will receive the most points for Price Evaluation.

K.4 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Offeror seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Offeror’s or joint venture’s certification by the DSLBD.

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K.5 CBE PREFERENCE POINTS: 12 POINTS MAXIMUM

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

a) Three (3) points for a small business enterprise (SBE);

b) Five (5) points for a resident-owned business enterprise (ROB);

c) Five (5) points for a longtime resident business (LRB);

d) Two (2) points for a local business enterprise (LBE);

e) Two (2) points for a local business enterprise with its principal office located in an enterprise zone (BZE);

f) Two (2) points for a disadvantaged business enterprise (DBE);

g) Two (2) points for a veteran-owned enterprise (VOB); and

h) Two (2) points for a local manufacturing business enterprise (LME).

K.6 PREFERENCES FOR CERTIFIED JOINT VENTURES

When the DSLBD certifies a joint venture, the certified joint venture will receive preference as a prime contractor for categories in which the joint venture and the certified joint venture partner are certified, subject to the maximum preference limitation set forth in the preceding paragraph.

K.7 EVALUATION OF OPTION YEARS

Events DC will evaluate the total price for all Option Years as well as the Base Term. Evaluation of Option Years shall not obligate Events DC to exercise them.

[End of Section K]

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SECTION L - LIST OF ATTACHMENTS

The following documents can be found under the “Attachment” Tab of the BID:

FORM ACTION REQUIRED

W-9 Form Sign and include in Technical Proposal - Tab 6 Tax Certification Affidavit Sign and include in Technical Proposal - Tab 6 Representations And Certifications Sign and include in Technical Proposal - Tab 6 ACH Form (Rev. 2011).pdf Sign and include in Technical Proposal - Tab 6 Disclosure Statement 11-12 Sign and include in Technical Proposal - Tab 6 Standard Contract Provisions Informational Wage Determinations Informational Pricing Form and Cost Form Complete and include in Cost Proposal

[End of Section L]

[END OF THIS RFP]