falcon_flowmeters_questions_commercia 08_01.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Flow Meters
- Solicitation number
- FY255701046
About this file
The document is a Q&A file (falcon_flowmeters_questions_commercia 08_01.xlsx) related to a federal solicitation for the International Boundary and Water Commission (IBWC) to purchase and install new Penstock Flow Meters and Sensors at the Falcon Field Office in Texas. The solicitation (FY255701046) is a 100% small business set-aside for commercial items, specifically for instruments and related products manufacturing for measuring and displaying industrial process variables.
Key details include a site visit recommendation, with PPE requirements, by July 8, 2025, and offer submissions due by August 5, 2025, at 3:00 pm MST. The government will use a lowest price technically acceptable (LPTA) evaluation method, considering technical acceptability, technical approach, and past performance. The contract requires purchasing flow meters, sensors, installation, calibration, and associated services like programming, materials certification, and project scheduling. Invoicing will be electronic through the Invoice Processing Platform, and the contractor must provide performance and payment bonds equal to 100% of the contract price. Contractors must be SAM.gov registered small businesses with an active Unique Entity ID.
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Other files
| File | Type | Posted |
|---|---|---|
| falcon_flowmeters_questions_technical 07_31.xlsx | XLSX spreadsheet | |
| 2- CLIN Structure - 08012025.docx | DOCX document | |
| falcon_flowmeters_questions_technical 07_31.xlsx | XLSX spreadsheet | |
| falcon_flowmeters_questions_commercia 07_31l.xlsx | XLSX spreadsheet | |
| 1- PWS.pdf | ||
| 2- CLIN Structure.docx | DOCX document | |
| 3- WD 15-5309.txt | TXT text file |
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Commercial
| ID | DATE | DOCUMENT | PAGE | SECTION | SUBJECT | QUESTION | ANSWER |
| 1 | 6/20/25 | SAM.GOV notice | 2 | "The Government will award a contract resulting from this solicitation to the offer responsible, whose offer |
conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The following factors shall be used to evaluate offers: Technical acceptability to meet IBWC requirements; Technical Approach and Past Performance.
The Government will award a contract resulting from this combined synopsis/solicitation to the lowest price
| technically acceptable (LPTA), responsible offeror." | Can we get confirmation and guidance on what percentage of the bid evaluation by the Government will consider technical competency? | Evaluation would be in cost, technical approach, material quality and pasrt performance experience. | ||||
| 2 | 7/9/25 | 1 - PWS.pdf | 16 | 10.2 | The order in which the project will be executed will require: |
1. Material procurement
2. Development
3. Installation
4. Commissioning
5. Training
| 6. Demolition | Upon award, what is the milestone schedule for invoices, and which CLIN are associated with the milestones? | There are different CLIN but on this case OTHER EXPENSES | ||||||
| 3 | 7/15/25 | 1 - PWS.pdf | 16 | 10.2 B | "The Contractor may receive a progress payment for material delivered to the project site and accepted | |||
| by the COR." | In typical projects, upon award there is an invoice submitted for materials, which are CLIN 001, 002, and 008. When the invoice is paid, the materials can be purchased by the vendor. It appears the PWS requires materials to be accepted onsite before payment is made. Is this correct? | The IBWC does not make advance payments. We can pay invoices for materials once they are received and approved at the IBWC site. Invoicing upon award with the expectation of payment prior to receipt of parts or services should not be done. | ||||||
| 4 | 7/15/25 | 2- CLIN Structure.docx | CLIN 013: Performance and Payment Bond | If we invoice for CLIN 013 upon project award, when would it be paid? | The IBWC will pay for the payment and performance bond once received and verified by Acquisitions. | |||
| 5 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Is it required that the only people that will perform work onsite are electrical technicians? | ||||
| Not Exactly, people designed by the Contractor | ||||||||
| 6 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Does the number of days to perform work onsite have to be exactly 15 days? | ||||
| The UOM of days is the number of days we anticipate it will take to complete task. If your estimation differs, we may ask you to clarify the hours and/or wage. | ||||||||
| 7 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Does the designation "(3)" mean no more than 3 personnal will be permitted to work onsite? | ||||
| tThe "(3)" is a figure is our setimation of the number of personnel needed to complete the task. | ||||||||
| 8 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | If there are onsoite personnel performing work other than electrical technicians, will they not be able to have their lodging/meals/expenses paid? | ||||
| See above response for the use of the number 3. | ||||||||
| 9 | 7/9/25 | Notice ID FY255701046 | It is possible that there will be only one bidder | Will multiple bids be required before an award is issued? | We anticipate award from the offers received by the proposal due date. | |||
| 10 | 7/9/25 | 1 - PWS.pdf | 4 | 2.1 H | The Contractor shall provide and install program or software to display the Flow Rate Meter | |||
| Information in the Display. | When we program the HMI and it is commissioned, will the facility require programming software (which could have an annual license cost)? | Need to be included in the submittal any cost related to the Project | ||||||
| 11 | 7/16/25 | 1- PWS.pdf | 5 | 2.1 Y | The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by Power | |||
| Plant Personnel. | Does IBWC have a form or will the contractor need to create one? | The Contractor needs to provide one | ||||||
| 12 | 7/16/25 | 1- PWS.pdf | 8 | 4.1 A | Materials Certification |
The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.
1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -
| 10d). | Recognizing that electronic materials contain parts from a global market, is it only required that the brand for the product be a domestic firm? | We ask you provide a list of Material, Brand, etc. so we can make a determination. | ||||||
| 13 | 7/16/25 | 1- PWS.pdf | 9 | 5.1 A 1 | Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract | |||
| award. | Is it recognized that unforeseen circumstances can cause changes to the project schedule, so the initial schedule that is provided is a plan but not a firm guarantee? | The Project schedule can be changed based in unforeseen circumstances equipment manufacuring delays, Power production Schedule, etc | ||||||
| 14 | 7/16/25 | 1- PWS.pdf | 11 | 7.2 A | After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff | |||
| Meeting. The meeting shall take place prior to the beginning of any Contract work. | Is it required that all attendees be physically onsite, or can there be remote online participation with an internet connection? | Remote via Zoom or Teams. COR will schedule the meeting | ||||||
| 15 | 7/16/25 | 1- PWS.pdf | 11 | 7.1 D 2 | Progress Meetings | Can these meeting be conducted remotely with an online internet connection? | Yes | |
| 16 | 7/16/25 | 1- PWS.pdf | 13 | 9.2 C 1 | USIBWC is not required to obtain building permits from local jurisdictions on real estate owned |
or controlled by USIBWC. However, work on utility connections, sewer connections, and fire-protection systems may require liaison with local jurisdictions. The Contractor shall be
| responsible for identifying the coordination required. | Can it be confirmed this is not applicable to this project? | Not required | ||||
| 17 | 7/21/25 | 1- PWS.pdf | 13 | 9.2 A | Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, |
obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities.
The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on this project. What permits are required? Not required
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