falcon_flowmeters_questions_commercia 07_31l.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- Flow Meters
- Solicitation number
- FY255701046
About this file
This document contains a combined synopsis/solicitation for a commercial items request for quote (RFQ) issued by the International Boundary and Water Commission (IBWC) for the purchase, installation, and calibration of new Penstock Flow Meters and Sensors at the Falcon Field Office in Falcon Heights, TX. The solicitation (Number FY255701046) is a 100% small business set-aside targeting the NAICS code 334513 for instruments manufacturing, with a small business standard of 750 employees.
The RFQ requires vendors to submit a comprehensive quote for all line items (ALL or NONE) by August 5, 2025, at 3:00 pm MST, with quotes remaining valid for 90 days. Evaluation will follow a lowest price technically acceptable (LPTA) methodology, considering technical acceptability, technical approach, and past performance. Mandatory requirements include active SAM.gov registration, a recommended site visit (ending July 8, 2025), and electronic invoice submission through the Invoice Processing Platform. The project involves procuring materials, development, installation, commissioning, training, and demolition of flow meter systems, with specific requirements for material certifications, project scheduling, and performance/payment bonds.
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Other files
| File | Type | Posted |
|---|---|---|
| falcon_flowmeters_questions_technical 07_31.xlsx | XLSX spreadsheet | |
| falcon_flowmeters_questions_commercia 08_01.xlsx | XLSX spreadsheet | |
| 2- CLIN Structure - 08012025.docx | DOCX document | |
| falcon_flowmeters_questions_technical 07_31.xlsx | XLSX spreadsheet | |
| 1- PWS.pdf | ||
| 2- CLIN Structure.docx | DOCX document | |
| 3- WD 15-5309.txt | TXT text file |
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Commercial
| ID | DATE | DOCUMENT | PAGE | SECTION | SUBJECT | QUESTION | ANSWER |
| 1 | 6/20/25 | SAM.GOV notice | 2 | "The Government will award a contract resulting from this solicitation to the offer responsible, whose offer |
conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The following factors shall be used to evaluate offers: Technical acceptability to meet IBWC requirements; Technical Approach and Past Performance.
The Government will award a contract resulting from this combined synopsis/solicitation to the lowest price
| technically acceptable (LPTA), responsible offeror." | Can we get confirmation and guidance on what percentage of the bid evaluation by the Government will consider technical competency? | Evaluation would be in cost, technical approach, material quality and pasrt performance experience. | ||||
| 2 | 7/9/25 | 1 - PWS.pdf | 16 | 10.2 | The order in which the project will be executed will require: |
1. Material procurement
2. Development
3. Installation
4. Commissioning
5. Training
| 6. Demolition | Upon award, what is the milestone schedule for invoices, and which CLIN are associated with the milestones? | There are different CLIN but on this case OTHER EXPENSES | ||||||
| 3 | 7/15/25 | 1 - PWS.pdf | 16 | 10.2 B | "The Contractor may receive a progress payment for material delivered to the project site and accepted | |||
| by the COR." | In typical projects, upon award there is an invoice submitted for materials, which are CLIN 001, 002, and 008. When the invoice is paid, the materials can be purchased by the vendor. It appears the PWS requires materials to be accepted onsite before payment is made. Is this correct? | Government doesn't pay in advance until we receive the material or service | ||||||
| 4 | 7/15/25 | 2- CLIN Structure.docx | CLIN 013: Performance and Payment Bond | If we invoice for CLIN 013 upon project award, when would it be paid? | IBWC doesn't pay for Performance and Payment Bond | |||
| 5 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Is it required that the only people that will perform work onsite are electrical technicians? | ||||
| Not Exactly, people designed by the Contractor | ||||||||
| 6 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Does the number of days to perform work onsite have to be exactly 15 days? | ||||
| N/A | ||||||||
| 7 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | Does the designation "(3)" mean no more than 3 personnal will be permitted to work onsite? | ||||
| N/A | ||||||||
| 8 | 7/9/25 | 2- CLIN Structure.docx | The CLIN structure shows 15 days for "101: Electrical Technicians (3)" and "011: Lodging / Meals (3)" | If there are onsoite personnel performing work other than electrical technicians, will they not be able to have their lodging/meals/expenses paid? | ||||
| N/A | ||||||||
| 9 | 7/9/25 | Notice ID FY255701046 | It is possible that there will be only one bidder | Will multiple bids be required before an award is issued? | N/A | |||
| 10 | 7/9/25 | 1 - PWS.pdf | 4 | 2.1 H | The Contractor shall provide and install program or software to display the Flow Rate Meter | |||
| Information in the Display. | When we program the HMI and it is commissioned, will the facility require programming software (which could have an annual license cost)? | Need to be included in the submittal any cost related to the Project | ||||||
| 11 | 7/16/25 | 1- PWS.pdf | 5 | 2.1 Y | The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by Power | |||
| Plant Personnel. | Does IBWC have a form or will the contractor need to create one? | The Contractor needs to provide one | ||||||
| 12 | 7/16/25 | 1- PWS.pdf | 8 | 4.1 A | Materials Certification |
The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.
1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -
| 10d). | Recognizing that electronic materials contain parts from a global market, is it only required that the brand for the product be a domestic firm? | Provide list of Material, Brand, etc. | ||||||
| 13 | 7/16/25 | 1- PWS.pdf | 9 | 5.1 A 1 | Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract | |||
| award. | Is it recognized that unforeseen circumstances can cause changes to the project schedule, so the initial schedule that is provided is a plan but not a firm guarantee? | The Project schedule can be changed based in unforeseen circumstances equipment manufacuring delays, Power production Schedule, etc | ||||||
| 14 | 7/16/25 | 1- PWS.pdf | 11 | 7.2 A | After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff | |||
| Meeting. The meeting shall take place prior to the beginning of any Contract work. | Is it required that all attendees be physically onsite, or can there be remote online participation with an internet connection? | Remote via Zoom or Teams. COR will schedule the meeting | ||||||
| 15 | 7/16/25 | 1- PWS.pdf | 11 | 7.1 D 2 | Progress Meetings | Can these meeting be conducted remotely with an online internet connection? | Yes | |
| 16 | 7/16/25 | 1- PWS.pdf | 13 | 9.2 C 1 | USIBWC is not required to obtain building permits from local jurisdictions on real estate owned |
or controlled by USIBWC. However, work on utility connections, sewer connections, and fire-protection systems may require liaison with local jurisdictions. The Contractor shall be
| responsible for identifying the coordination required. | Can it be confirmed this is not applicable to this project? | Not required | ||||
| 17 | 7/21/25 | 1- PWS.pdf | 13 | 9.2 A | Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, |
obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities.
The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on this project. What permits are required? Not required
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