FY24_Attachment_7_PPBE_BPA_Terms_Conditions.pdf

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Attachment 7

BPA TERMS AND CONDITIONS

PLANS, PROGRAMMING, BUDGETING AND EXECUTION TRANIING SUPPORT

1. Description of agreement. A Statement that the supplier shall furnish supplies or services, described in general terms, if and when requested by the contracting officer (or the authorized representative of the contracting officer) during a specified period and within a stipulated aggregate amount, if any.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

3. Purchase limitation. The dollar limit for each call shall be $50,000.00 for contracting officers. The maximum total limit of all calls is $2,000,000.00 (base plus four option periods).

4. Individuals authorized to purchase under the BPA. The contracting officer will provide the contractor a list of individuals authorized to place orders under this agreement. If a call is not made by an individual listed on the authorized list, the call will be at the sole responsibility of the contractor.

5. Delivery tickets. All shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

a. Name of supplier. TBD

b. BPA number. TBD

c. Date of purchase. TBD

d. Purchase number. TBD

e. Itemized list of supplies or services furnished. TBD

f. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). TBD

g. Date of delivery or shipment. Determined at the call order.

6. Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. Your invoice must include the following:

a. Company name and address

b. Invoice date and number

c. Contract number, contract line item number and, if applicable, the order number

d. Description, quantity, unit of measure, unit price and extended price of the items delivered

e. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

f. Terms of any discount for prompt payment offered

g. Name and address of official to whom payment is to be sent

h. Name, title, and phone number of person to notify in event of defective invoice

i. Electronic funds transfer (EFT) banking information (if you request payment by EFT

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Attachment 7 and the paying CPTS can accommodate EFT payments)