FY20 RFQ for Ovenable Trays and Film Lidding.docx

Specifications and Requirements:

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: The Illinois Department of Human Services (DHS) is seeking a vendor to provide disposable trays and film lidding for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. Prices returned for this Request of Quote will be used as a basis to establish a contract for the required items. Items will be ordered from the vendor on an as-needed basis during the contract period. The items and quantities are not a guarantee of products that will be purchased.

1.1.1 The anticipated term of the contract is 1/15/20 (or the last dated signature of the Parties) – 6/30/20.

1.2. TRANSPORTATION AND DELIVERY:

1.2.1. Deliveries shall be made to the Elisabeth Ludeman Center, c/o Ox Cartage, 13607 South Halsted Street, Riverdale, IL 60827, Monday – Friday, 8:30 am – 4:00 pm. Appointments are required and they can be made by calling (708) 841-8500. All shipping costs, including transportation and handling, will be the responsibility of the Vendor.

1.2.2. A packing list showing the order number provided to the Vendor must be furnished with each shipment and shall be shown on the outside of each shipping container along with the Vendor’s name.

1.2.3. Delivery costs shall be included in the pricing.

2. PRICING

2.1 FORMAT OF PRICING:

2.1.1 Vendor shall submit pricing in the format shown below, based on the terms and conditions set forth in Section 1.

2.1.2 Pricing shall be submitted in the following format:

QUANTITY

TOTAL

TRAYS, PAPERBOARD, DUAL - OVENABLE, FOOD GRADE, FREEZABLE TO -40 DEGREES. OVEN SAFE TO 350 DEGREES FOR 30 MINUTES. SIZE: 32 OZ., 6.0625" X 7.9375" X 1.75". TRAYS MUST BE COMPATIBLE WITH OLIVER HEAT SEAL MACHINE AND TEMPLATES IN USE AT THE FACILITY. 540 PER CASE. COMMODITY #1710. OLIVER #75808.

Mfg.: ___________________ Model: __________________ Case Quantity: ____________

162 Cases x

$________ Per Case =

FILM, LIDDING FOR PAPERBOARD DUAL - OVENABLE TRAYS. FOOD GRADE, CLEAR, EASY PEEL, 700 FT. LONG, ONE ROLL OF FILM COVERS 1,182 TRAYS. MUST BE COMPATIBLE FOR USE IN OLIVER HEAT SEAL MACHINE IN USE AT THE FACILITY. COMMODITY #1711. OLIVER #75819

Mfg.: __________________ Model: _________________

85 Cases x

Per Case =

TRAYS, GREEN COLD PLASTIC, FOOD GRADE. SIZE: 64 OZ., 8.5"L X 6.25"W X 3.25"H. 900/CS. TRAYS MUST BE COMPATIBLE WITH OLIVER HEAT SEAL MACHINE AND TEMPLATES IN USE AT THE FACILITY. 900 PER CASE. COMMODITY #1712. OLIVER# 72359.

Mfg.: ___________________

18 Cases x

$_________ Per Case =

FILM, LIDDING FOR CLEAR OR GREEN COLD PLASTIC TRAYS. FOOD GRADE, CLEAR, EASY PEEL, ONE ROLL OF FILM TO COVER ONE CASE OF 900 TRAYS. MUST BE COMPATIBLE FOR USE IN THE OLIVER HEAT SEAL MACHINE IN USE AT THE FACILITY. MUST MUST MATCH FILM TO CONTAINER. COMMODITY #1713. OLIVER #61024.

Mfg.: __________________

24 Cases x

TRAYS, PAPERBOARD, DUAL-OVENABLE, FOOD GRADE, BIODEGRADABLE. REHEATING OF SEALED TRAYS UP TO 180 DEGREES. SIZE: 16.5 FL. OZ., 5.125"L X 6.031"W X 1.688"D. FILLED MEAL PACKAGE TO FUNCTION FROM -40 DEGREES TO 400 DEGREES. MUST BE EASY TO OPEN AND YET STRONG ENOUGH TO WITHSTAND THE RIGORS OF STORAGE AND DELIVERY. TRAYS MUST BE COMPATIBLE WITH OLIVER HEAT SEAL MACHINE AND TEMPLATES IN USE AT THE FACILITY. 540 PER CASE. COMMODITY #1705. OLIVER #75803.

Mfg.: ___________________

36 Cases x

Per Case =

FILM, LIDDING FOR PAPERBOARD DUAL - OVENABLE TRAYS. FOOD GRADE, CLEAR, EASY PEEL, ONE ROLL OF FILM TO COVER TWO CASES OF TRAYS (1890 TRAYS TOTAL). MUST BE COMPATIBLE FOR USE IN THE OLIVER HEAT SEAL MACHINE IN USE AT THE FACILITY. COMMODITY #1714. OLIVER #60806.

Mfg.: __________________

15 Cases x

TRAYS, PAPERBOARD, DUAL - OVENABLE, 21 OZ SINGLE COMPARTMENT, FOOD GRADE, BIODEGRADABLE. REHEATING OF SEALED TRAYS UP TO 180 DEGREES. SIZE: 5.188"L X 6.56"W X 1.875"D. FILLED MEAL PACKAGE TO FUNCTION FROM -40 DEGREES TO 180 DEGREES. MUST BE EASY TO OPEN AND YET STRONG ENOUGH TO WITHSTAND THE RIGORS OF STORAGE AND DELIVERY. TRAYS MUST BE COMPATIBLE WITH OLIVER HEAT SEAL MACHINE AND TEMPLATES IN USE AT THE FACILITY. 810 PER CASE. COMMODITY #1715. OLIVER #61075.

Mfg.: ___________________

18 Cases x

FILM, LIDDING FOR THE SINGLE AND TWO COMPARTMENT PAPERBOARD DUAL - OVENABLE TRAYS. FOOD GRADE, CLEAR, EASY PEEL, ONE ROLL OF FILM TO COVER EITHER TYPE TRAY. ONE ROLL TO COVER 810 TRAYS. MUST BE COMPATIBLE WITH OLIVER HEAT SEAL MACHINE IN USE AT THE FACILITY. COMMODITY #1716. OLIVER #54237.

Mfg.: __________________

15 Cases x

ESTIMATED GRAND TOTAL

The bid will be awarded based on the lowest total for all items.

Bidder Conference/Site Visit/Walk Through:

Mandatory Bidder Conference/Site Visit/Walk Through: ☐Yes ☒No

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

DUAL OVENABLE TRAYS AND FILM LIDDING FOR THE ELISABETH LUDEMAN CENTER

B-11905 If you are interested in submitting a bid, return this document and either FORMS A or FORMS B via BidBuy or email to Gail.Weber@illinois.gov NO LATER THAN JANUARY 3, 2020, at 10:00 a.m.