FSU_Charter_School_ADA_Access_Controls.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

FSU CHARTER SCHOOL ADA

ACCESS CONTROLS

INVITATION FOR BID # PSPW-24-08

Issuance of Solicitation: Tuesday, November 12, 2024

Questions Due Date: Monday, November 25, 2024

Bid Submission Deadline: Tuesday, December 10, 2024

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

IFB # PSPW-24-08 TABLE OF CONTENTS Page 2

City of Pembroke Pines

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

Attachments:

A - Sample Insurance Certificate

B - Standard Release of Lien

C - Specimen Contract - Construction Agreement

D - 8310-813 Touchless Actuators

E - ADA Access Controls at FSU Charter

F - Allegion CON Wire Harness Data Sheet

G - Electric Hinge

H - FSU Charter School ADA Hardware List

I - LCN Automatic Operators 9540 Series

J - Schlage MT15 Card Reader

K - Von Duprin 6100 Series Electric Strike

L - Von Duprin Quiet Electric Latch Retraction Conversion Kit

IFB # PSPW-24-08 SECTION 1 - NOTICE Page 3

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # PSPW-24-08

FSU Charter School ADA Access Controls

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 S Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, December 10, 2024, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/121832.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties, vendors, and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/121832

IFB # PSPW-24-08 SECTION 1 - NOTICE Page 4

Virtual Meeting Details:

o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Irene Munarriz or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9061 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

IFB # PSPW-24-08 SECTION 2 - GENERAL

PROJECT INFORMATION &

TIMELINE

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 90 calendar days from issuance of the City's Notice to Proceed

(NTP), with an estimated start date of February 2025.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): November 12, 2024

Pre-Bid Meeting (Non-Mandatory): November 19, 2024, 10:00am

FSU Charter School, located at 601 SW 172

Ave, Pembroke Pines, FL 33029

Question Due Date: November 25, 2024, 11:30pm

Issuance of Final Answers to Questions: November 28, 2024

Bid Submission Deadline: December 10, 2024, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: December 2024 - January 2025

Recommendation of Contractor to City

Commission for Award:

January 15, 2025

Issuance of Notice to Proceed (NTP): January 27, 2025

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, November 19, 2024 at

10:00 am. Meeting location will be at the FSU Charter School, located at 601 SW 172 Ave, Pembroke Pines, FL 33029

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the vendor’s responsibility to make sure that they sign in at the meeting.

IFB # PSPW-24-08 SECTION 2 - GENERAL

PROJECT INFORMATION &

TIMELINE

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a contractor cannot attend the scheduled pre-bid meeting, or if a contractor would like a follow up visit to the site, they may request a site visit by contacting Irene Munarriz at (954) 518-9061. We urge all contractors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, contractors are urged to make these requests as early as possible.

2.5 Estimated Project Cost

$50,000

2.6 Liquidated Damages

Liquidated damages for this project shall be Five Hundred Dollars ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.9 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

2.10 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City does not anticipate any additional permit, license, impact or inspection fees for this project. Any related State or County fees, for the aforementioned permits, will be paid by the City.

In addition, the City shall cover the cost for any other permit fees related to external entities through the City’s Owner’s Contingency for this project, therefore proposers should not include permit costs in their total proposal price.

Furthermore, please note the City’s average time for a contractor to apply for and receive an approved permit is 30 days; delays in this timeline caused by the contractor’s failure to actively monitor the permit process and submit all required documentation in a timely manner, will count against the project’s contractual completion period.

IFB # PSPW-24-08 SECTION 3 - PURPOSE AND

BACKGROUND

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to install five (5) Americans with Disabilities Act (ADA) access push buttons at the FSU

Charter School Campus, located at 601 SW 172 Ave, Pembroke Pines, FL 33029, in accordance with the terms, conditions, and specifications contained in this solicitation.

ADA Access Controls at FSU are necessary to facilitate the day to day of several students and staff who are handicapped and need to transition from building to building.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2014's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # PSPW-24-08 SECTION 4 - SCOPE OF

WORK

SECTION 4 - SCOPE OF WORK

4.1 General Conditions

1. The contractor shall be solely responsible for verifying all existing dimensions, quantities, and job site conditions prior to submitting their bid.

2. Contractor will be required to schedule all work with the Project Manager.

3. The work must be performed Monday through Friday or as approved by the Project Manager

(PM) to not interfere with ongoing facility operations.

4. Any use of existing parking areas shall be requested in advance.

5. Contractor’s use of premises:

- Contractor shall limit their use on the premises for work and storage, to allow for owner’s occupancy.

- Contractor shall coordinate use of premises under direction of Owner representative, assume full responsibility for the protection and safe- keeping of products under this contract stored on-site, and move any stored products under Contractor’s control which interfere with operations of the owner.

4.2 Project Details

1. Supply and install five (5) new Lenel compatible ADA access push button openers on existing doors which shall include push buttons, automated door closer/opener, wiring for hardware and any other components necessary for a successful installation. Refer to Attachment H: FSU Charter

School ADA Hardware List.

2. To maintain consistency and reliability, no deviations from the specified Lenel Access Control system, Schlage door readers, and other door hardware will be permitted. These components have been carefully chosen to meet the stringent security requirements of our facility and to integrate seamlessly with the City's existing system.

3. Demolish as required to accomplish work. All required demolition shall be included in the base cost submitted by the Contractor.

4. Supply any electrical work as needed to accomplish work.

5. The Contractor must ensure that security alarms and their related components remain fully functional at all times.

6. Contractor shall take proper care to protect and close off work area as required for normal facility operation.

7. Building may be in use during the demolition.

8. Repairs to existing exterior stucco as required.

9. All doors shall have the new assemblies installed before the end of each workday to ensure that building can be locked up.

10. Contractor is responsible for all repairs to included, but not limited to, wood, drywall, stucco, paint, polyurethane sealant, etc., associated with this project, and shall leave work areas in the same or better condition than they were originally.

11. The Contractor must clean all areas affected by work related to this project. All left over debris must be removed and disposed of by legal means daily. Property must be left in broom clean condition.

IFB # PSPW-24-08 SECTION 4 - SCOPE OF

WORK

12. Contractor to work with City's Municipal Security Unit for new device integration onto existing software.

13. Contractor is responsible for acquiring permit(s) and calling in all necessary inspections.

14. Contractor to test all new hardware when work has been completed with City’s PM to assure functionality of ADA hardware.

4.3 Location

Pembroke Pines FSU Charter School Campus

601 SW 172nd Avenue, Pembroke Pines, FL 33029

IFB # PSPW-24-08 SECTION 5 - PRICE

PROPOSAL / BID TABLE

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Line Item Description Quantity Unit of

Measure Vendor

Notes Unit Cost Total

1 Lump Sum 1 EA

TOTAL

IFB # PSPW-24-08 SECTION 6 - SUBMITTAL

DOCUMENTS

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, December 10, 2024. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/121832/document?section=1101089

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

*Response required

2.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 2

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

*Response required

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 3

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

4.3 Reference Contact Information - Reference's Contact Name & Title*

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

*Response required

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

*Response required

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 4

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 REFERENCE # 5

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 PROJECT DOCUMENTS

7.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

8 STANDARD DOCUMENTS

https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DWU3H4LQ%2F20241113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241113T225936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFcaCXVzLXdlc3QtMiJGMEQCIGFgDeurZX5SvxrYHTDjUisxjPuMjZ5m5Q95Zt%2BdqTG1AiB8arc%2FTMPA9NpVwehMggwdHUJE%2BAQeQqfB6TWeKfAZeCqMBQjg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMM3RTyM6XFf8y723BKuAEcyxgQ24xhxJMISBlwtM49YTIpwNdsZvmSMUMyeoAHWwLiDbMf8rr1aFkPCRYudMjgGn5M58CRkfEAAy9UcHaQ0aghUuMGZ5sxcP1v8xAS%2FVMdXc9i1FPppo8xgMxA8Rfq6u5aqugK2fEQdRpxW6n8Ca9jJxq97CFji7mPudNcDGKoQ%2BdyMPiL3SnOZ1vTLXZIjvpyrQ1LmA%2FnSwtQ2%2FryS%2B%2BcPNY8m0QBuEj1chEhQWSdUEqg6Ko6O%2FZRye6%2BeG7ssK1Q%2F27xjfe8I%2B65SFRGNjd9Cn33%2B62uVOGKjVRCvanHjgc2TmXS0ElB3sPaWS1eeLghgmgo2No8IzTYotQzmFcqiJcIq98U%2B6StL8LLIo6xo52eia8eP4yWbOJcgd0Eyt7CujKb8MmogyXYEWn3kW1tpET3HKDjp9Rnp9gTjW9JXkr4Vq7Z3EuOMG02uS2MFGJxG8nq9aAQVkjNOEgkoFGC8ZnfwiZS6rSMcZbf4No5MxFw3FDXVFIG30dgOSTtKHsdOyjb%2BLjxRySIIYOsMji7O7DFeB7p3UxqD3PmJrssUU0%2FQ4PGLMy4nBsZNpVjKyuqLFayGUOCZPkPxWAMRe7gEh46uv0d5rhddICnFqEaIVeda74HzSuSun9ECfksoA69qG4kxZekhn6%2F%2B1EeBMNFSy4g9mVCAsyFmuBVvLiAyFJMWwNzdF%2BrvxddFaOIKkFADg4Zjub7FksOWBUnuCrDR%2FsxI6c0ay8S4ppT%2F9L%2Ftb0jcBPIUVHPzXP87dSZvZsR098ugWRWTbih3P2Z6%2F37P52GH5n5afZGarJT%2BYw9NrUuQY6nAGdE2JPm%2BFrYns5UHIfcumk6QvEi63gF7UOeek3snyqYy2Vdz5kKfwifgrxZn3PXo1AxX%2FpOa1vhyEud%2FgvV9lp3%2BSIxpEuZ0Hz26zhZGIxa7yHOIw8bvglQMzjmOM1dTwFd6Rk4Y9zZR%2BRVZlMbHJnUxXzzWTMHHZcYNfqG03zeqZiYhsTaKg%2BXQkKiWd5aeeISHx4RFzXQdoYHxw%3D&X-Amz-Signature=af47fe46f756bb01597c83ac2978762e88346bedb880e104e652c27d45c358dc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

8.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

8.2 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

8.3 EQUAL BENEFITS CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Equal_Benefits_Certificatio...

*Response required

8.4 VENDOR DRUG FREE WORKPLACE CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

8.5 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required 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https://government-project.s3.us-west-2.amazonaws.com/101918/c88d69bd-c36f-4592-b33e-7363f6f57448_Equal_Benefits_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DWU3H4LQ%2F20241113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241113T225936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFcaCXVzLXdlc3QtMiJGMEQCIGFgDeurZX5SvxrYHTDjUisxjPuMjZ5m5Q95Zt%2BdqTG1AiB8arc%2FTMPA9NpVwehMggwdHUJE%2BAQeQqfB6TWeKfAZeCqMBQjg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMM3RTyM6XFf8y723BKuAEcyxgQ24xhxJMISBlwtM49YTIpwNdsZvmSMUMyeoAHWwLiDbMf8rr1aFkPCRYudMjgGn5M58CRkfEAAy9UcHaQ0aghUuMGZ5sxcP1v8xAS%2FVMdXc9i1FPppo8xgMxA8Rfq6u5aqugK2fEQdRpxW6n8Ca9jJxq97CFji7mPudNcDGKoQ%2BdyMPiL3SnOZ1vTLXZIjvpyrQ1LmA%2FnSwtQ2%2FryS%2B%2BcPNY8m0QBuEj1chEhQWSdUEqg6Ko6O%2FZRye6%2BeG7ssK1Q%2F27xjfe8I%2B65SFRGNjd9Cn33%2B62uVOGKjVRCvanHjgc2TmXS0ElB3sPaWS1eeLghgmgo2No8IzTYotQzmFcqiJcIq98U%2B6StL8LLIo6xo52eia8eP4yWbOJcgd0Eyt7CujKb8MmogyXYEWn3kW1tpET3HKDjp9Rnp9gTjW9JXkr4Vq7Z3EuOMG02uS2MFGJxG8nq9aAQVkjNOEgkoFGC8ZnfwiZS6rSMcZbf4No5MxFw3FDXVFIG30dgOSTtKHsdOyjb%2BLjxRySIIYOsMji7O7DFeB7p3UxqD3PmJrssUU0%2FQ4PGLMy4nBsZNpVjKyuqLFayGUOCZPkPxWAMRe7gEh46uv0d5rhddICnFqEaIVeda74HzSuSun9ECfksoA69qG4kxZekhn6%2F%2B1EeBMNFSy4g9mVCAsyFmuBVvLiAyFJMWwNzdF%2BrvxddFaOIKkFADg4Zjub7FksOWBUnuCrDR%2FsxI6c0ay8S4ppT%2F9L%2Ftb0jcBPIUVHPzXP87dSZvZsR098ugWRWTbih3P2Z6%2F37P52GH5n5afZGarJT%2BYw9NrUuQY6nAGdE2JPm%2BFrYns5UHIfcumk6QvEi63gF7UOeek3snyqYy2Vdz5kKfwifgrxZn3PXo1AxX%2FpOa1vhyEud%2FgvV9lp3%2BSIxpEuZ0Hz26zhZGIxa7yHOIw8bvglQMzjmOM1dTwFd6Rk4Y9zZR%2BRVZlMbHJnUxXzzWTMHHZcYNfqG03zeqZiYhsTaKg%2BXQkKiWd5aeeISHx4RFzXQdoYHxw%3D&X-Amz-Signature=1b612cb0071f0b23da5c78a5aebdcee67da4667b9b42d9f4f5897325c61d9f28&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Equal_Benefits_Certification_Form.pdf%22&x-id=GetObject 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8.6 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

8.7 ANTI-HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Anti-Human_Trafficking_Affi...

*Response required

9 OPTIONAL DOCUMENTATION

9.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119.07 of the Florida Statutes.

b. Any language contained in the Proposer’s response to the solicitation purporting to require confidentiality of any portion of the Proposer’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final https://government-project.s3.us-west-2.amazonaws.com/109708/1c1f60e5-e6d8-4883-a9f2-dfa4448291d1_E-Verify_System_Certification_Statement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DWU3H4LQ%2F20241113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241113T225936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFcaCXVzLXdlc3QtMiJGMEQCIGFgDeurZX5SvxrYHTDjUisxjPuMjZ5m5Q95Zt%2BdqTG1AiB8arc%2FTMPA9NpVwehMggwdHUJE%2BAQeQqfB6TWeKfAZeCqMBQjg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMM3RTyM6XFf8y723BKuAEcyxgQ24xhxJMISBlwtM49YTIpwNdsZvmSMUMyeoAHWwLiDbMf8rr1aFkPCRYudMjgGn5M58CRkfEAAy9UcHaQ0aghUuMGZ5sxcP1v8xAS%2FVMdXc9i1FPppo8xgMxA8Rfq6u5aqugK2fEQdRpxW6n8Ca9jJxq97CFji7mPudNcDGKoQ%2BdyMPiL3SnOZ1vTLXZIjvpyrQ1LmA%2FnSwtQ2%2FryS%2B%2BcPNY8m0QBuEj1chEhQWSdUEqg6Ko6O%2FZRye6%2BeG7ssK1Q%2F27xjfe8I%2B65SFRGNjd9Cn33%2B62uVOGKjVRCvanHjgc2TmXS0ElB3sPaWS1eeLghgmgo2No8IzTYotQzmFcqiJcIq98U%2B6StL8LLIo6xo52eia8eP4yWbOJcgd0Eyt7CujKb8MmogyXYEWn3kW1tpET3HKDjp9Rnp9gTjW9JXkr4Vq7Z3EuOMG02uS2MFGJxG8nq9aAQVkjNOEgkoFGC8ZnfwiZS6rSMcZbf4No5MxFw3FDXVFIG30dgOSTtKHsdOyjb%2BLjxRySIIYOsMji7O7DFeB7p3UxqD3PmJrssUU0%2FQ4PGLMy4nBsZNpVjKyuqLFayGUOCZPkPxWAMRe7gEh46uv0d5rhddICnFqEaIVeda74HzSuSun9ECfksoA69qG4kxZekhn6%2F%2B1EeBMNFSy4g9mVCAsyFmuBVvLiAyFJMWwNzdF%2BrvxddFaOIKkFADg4Zjub7FksOWBUnuCrDR%2FsxI6c0ay8S4ppT%2F9L%2Ftb0jcBPIUVHPzXP87dSZvZsR098ugWRWTbih3P2Z6%2F37P52GH5n5afZGarJT%2BYw9NrUuQY6nAGdE2JPm%2BFrYns5UHIfcumk6QvEi63gF7UOeek3snyqYy2Vdz5kKfwifgrxZn3PXo1AxX%2FpOa1vhyEud%2FgvV9lp3%2BSIxpEuZ0Hz26zhZGIxa7yHOIw8bvglQMzjmOM1dTwFd6Rk4Y9zZR%2BRVZlMbHJnUxXzzWTMHHZcYNfqG03zeqZiYhsTaKg%2BXQkKiWd5aeeISHx4RFzXQdoYHxw%3D&X-Amz-Signature=5031863b0019fb7e54f0e1f01cc5596740395c52416a7aef6d042e22574e6f6c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_System_Certification_Statement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/109708/5bc49729-2cad-494e-93df-e34d2aa224b5_Anti-Human_Trafficking_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DWU3H4LQ%2F20241113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241113T225936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFcaCXVzLXdlc3QtMiJGMEQCIGFgDeurZX5SvxrYHTDjUisxjPuMjZ5m5Q95Zt%2BdqTG1AiB8arc%2FTMPA9NpVwehMggwdHUJE%2BAQeQqfB6TWeKfAZeCqMBQjg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMM3RTyM6XFf8y723BKuAEcyxgQ24xhxJMISBlwtM49YTIpwNdsZvmSMUMyeoAHWwLiDbMf8rr1aFkPCRYudMjgGn5M58CRkfEAAy9UcHaQ0aghUuMGZ5sxcP1v8xAS%2FVMdXc9i1FPppo8xgMxA8Rfq6u5aqugK2fEQdRpxW6n8Ca9jJxq97CFji7mPudNcDGKoQ%2BdyMPiL3SnOZ1vTLXZIjvpyrQ1LmA%2FnSwtQ2%2FryS%2B%2BcPNY8m0QBuEj1chEhQWSdUEqg6Ko6O%2FZRye6%2BeG7ssK1Q%2F27xjfe8I%2B65SFRGNjd9Cn33%2B62uVOGKjVRCvanHjgc2TmXS0ElB3sPaWS1eeLghgmgo2No8IzTYotQzmFcqiJcIq98U%2B6StL8LLIo6xo52eia8eP4yWbOJcgd0Eyt7CujKb8MmogyXYEWn3kW1tpET3HKDjp9Rnp9gTjW9JXkr4Vq7Z3EuOMG02uS2MFGJxG8nq9aAQVkjNOEgkoFGC8ZnfwiZS6rSMcZbf4No5MxFw3FDXVFIG30dgOSTtKHsdOyjb%2BLjxRySIIYOsMji7O7DFeB7p3UxqD3PmJrssUU0%2FQ4PGLMy4nBsZNpVjKyuqLFayGUOCZPkPxWAMRe7gEh46uv0d5rhddICnFqEaIVeda74HzSuSun9ECfksoA69qG4kxZekhn6%2F%2B1EeBMNFSy4g9mVCAsyFmuBVvLiAyFJMWwNzdF%2BrvxddFaOIKkFADg4Zjub7FksOWBUnuCrDR%2FsxI6c0ay8S4ppT%2F9L%2Ftb0jcBPIUVHPzXP87dSZvZsR098ugWRWTbih3P2Z6%2F37P52GH5n5afZGarJT%2BYw9NrUuQY6nAGdE2JPm%2BFrYns5UHIfcumk6QvEi63gF7UOeek3snyqYy2Vdz5kKfwifgrxZn3PXo1AxX%2FpOa1vhyEud%2FgvV9lp3%2BSIxpEuZ0Hz26zhZGIxa7yHOIw8bvglQMzjmOM1dTwFd6Rk4Y9zZR%2BRVZlMbHJnUxXzzWTMHHZcYNfqG03zeqZiYhsTaKg%2BXQkKiWd5aeeISHx4RFzXQdoYHxw%3D&X-Amz-Signature=4d30ab0fb79e44ec6a8ecc9d9b251c8a5cc0996c0e37871cb9c2a4fe2b3e06ca&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Anti-Human_Trafficking_Affidavit.pdf%22&x-id=GetObject arbiter of whether any information contained in the Proposer’s response to the solicitation constitutes a Trade Secret.

c. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE

TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION AS PROPRIETARY OR

CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

OR ANY PART THEREOF AS COPYRIGHTED. ALL DOCUMENTS THAT THE

FIRM PURPORTS TO BE CONFIDENTIAL, PROPRIETARY OR A TRADE

SECRET SHALL BE UPLOADED TO THE OPENGOV WEBSITE AS A

SEPARATE ATTACHMENT, IN THIS SECTION, CLEARLY IDENTIFYING

THE EXEMPTION BEING CLAIMED UNDER FLORIDA STATUTES 119.07.

d. The city’s determination of whether an exemption applies shall be final, and the proposer agrees to defend, indemnify, and hold harmless the city and the city’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the city’s treatment of records as public records.

9.2 FINANCIAL STATEMENTS

a. The City is NOT requesting the vendor to submit any financial statements for this project and prefers if the vendor does not submit financial statements. In addition, if the City needs a copy of the vendor’s financial statements, the City can contact the vendor after the bid due date to request those documents. However, if the vendor does submit the financial statements, they should be uploaded in this section.

b. Any claim of confidentiality on financial statements must be asserted at the time of submittal. The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Please note that the financial statement exemption provided for in Section 119.071(1)c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

9.3 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the https://procurement.opengov.com/portal/pembrokepines/projects/121832/document?section=undefined https://procurement.opengov.com/portal/pembrokepines/projects/121832/document?section=undefined proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

9.4 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

9.5 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

i. State of Florida, Department of Professional Regulation, Construction Industries

Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

ii. Said licenses shall be in the Firm's name as it appears on the OpenGov registration and as appropriately registered with the applicable licensing entity.

Proposer shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

iii. Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits as necessary. Said licenses must be in the name of the subcontractor.

10 VENDOR CLASSIFICATION

10.1 Is your firm a Local Pembroke Pines Vendor (LPPV) and Local Broward County Vendor

(LBCV)?*

a. The evaluation of competitive bids is subject to section 35.36 of the City’s

Procurement Procedures which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to local businesses. To satisfy this requirement, the vendor shall affirm in writing its compliance with either of the following objective criteria as of the bid or proposal submission date stated in the solicitation. A local business shall be defined as:

i. "Local Pembroke Pines Vendor" shall mean a business entity which has maintained a permanent place of business with full-time employees within the

City limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the City of Pembroke Pines, OR;

ii. “Local Broward County Vendor" shall mean or business entity which has maintained a permanent place of business with full-time employees within the

Broward County limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the Broward County or the city within Broward County where the business resides.

b. A preference of five percent (5%) of the total evaluation point, or five percent (5%) of the total price, shall be given to the Local Pembroke Pines Vendor(s); A preference of two and a half percent (2.5%) of the total evaluation point for local, or two and a half percent (2.5%) of the total price, shall be given to the Local Broward County

Vendor(s).

☐ Yes

☐ No

*Response required

When equals "Yes"

10.1.1 Please indicate your Local Vendor Status*

☐ Local Pembroke Pines Vendor (LPPV)

☐ Local Broward County Vendor (LBCV)

*Response required

When equals "Yes"

10.1.2 Local Vendor Preference Certification*

i. Please download the attached document, complete all required fields, and upload the completed form here.

• Local_Vendor_Preference_Cer...

https://government-project.s3.us-west-2.amazonaws.com/109708/9867dc1a-48b8-43b1-a4e7-7ab3be316d10_Local_Vendor_Preference_Certification.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DWU3H4LQ%2F20241113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241113T225936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFcaCXVzLXdlc3QtMiJGMEQCIGFgDeurZX5SvxrYHTDjUisxjPuMjZ5m5Q95Zt%2BdqTG1AiB8arc%2FTMPA9NpVwehMggwdHUJE%2BAQeQqfB6TWeKfAZeCqMBQjg%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMM3RTyM6XFf8y723BKuAEcyxgQ24xhxJMISBlwtM49YTIpwNdsZvmSMUMyeoAHWwLiDbMf8rr1aFkPCRYudMjgGn5M58CRkfEAAy9UcHaQ0aghUuMGZ5sxcP1v8xAS%2FVMdXc9i1FPppo8xgMxA8Rfq6u5aqugK2fEQdRpxW6n8Ca9jJxq97CFji7mPudNcDGKoQ%2BdyMPiL3SnOZ1vTLXZIjvpyrQ1LmA%2FnSwtQ2%2FryS%2B%2BcPNY8m0QBuEj1chEhQWSdUEqg6Ko6O%2FZRye6%2BeG7ssK1Q%2F27xjfe8I%2B65SFRGNjd9Cn33%2B62uVOGKjVRCvanHjgc2TmXS0ElB3sPaWS1eeLghgmgo2No8IzTYotQzmFcqiJcIq98U%2B6StL8LLIo6xo52ei…