PERFORMANCE WORK STATEMENT (PWS)

FOR

Fully Contractor-Operated and Maintained Exclusive Use Helicopter to Support Government

Natural Resource Missions

AT

Fort Stewart, GA

01JUNE 2026

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Scope

1.3 Overview/Introduction

1.4 Background

1.5 Period of Performance

1.6 Exclusive Use/Guaranteed Hours

1.7 Place of Performance

1.8 Minimum Qualifications and Requirements

1.9 Helicopter Requirements

1.10 Condition of Equipment

1.11 Contracted Pilot Qualification Requirements

1.12 Avionics Requirements

1.13 General Equipment Requirements

1.14 Maintenance Requirements

2.0 PERFORMANCE REQUIREMENT SUMMARY

2.1 General

2.2 Funding for Services

2.3 Delivery of Services

2.4 Performance Evaluation

2.5 Government Quality Assurance

2.6 Performance Assessment

2.7 Quality Control

2.8 Quality Control Plan (QCP)

2.9 Required Contractor Training

2.10 Contractor’s Performance Assessment Report (CPARS)

3.0 GOVERNMENT FURNISHED MATERIALS, EQUIPMENT, AND SERVICES

3.1 Fuel Truck

3.2 Firing Machines

3.3 Ignition Spheres

3.4 Personnel

3.5 Flight Hour Sheets

3.6 Burn Area/Maps

3.7 Personal Protective Equipment

4.0 GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Annual Operations Meeting

4.4 Flight Planning

4.5 Flight Operations

APPENDIX 1: DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

APPENDIX 2: PERFORMANCE REQUIREMENTS SUMMARY

APPENDIX 3: HELICOPTER FUEL CONSUMPTION AND WEIGHT REDUCTION

CHART

1.0 DESCRIPTION OF SERVICES.

1.1 General Scope.

This Performance Work Statement (PWS) is part of a non-personnel services contract to obtain a fully Contractor-operated and maintained exclusive use (EU) helicopter to support Government natural resource missions. The Contractor shall provide a helicopter and a qualified contracted pilot to assist in natural resource missions, including but not limited to aerial ignition, for prescribed burning a minimum of 115,000 acres per year. Other flight missions may include wildfire monitoring/reconnaissance, range or timber inspections, installation of boundary surveillance and reconnaissance, and natural resource-related flight missions. The Government shall not exercise any supervision or control over Contractor employees performing the service herein. Such

Contractor employees shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.2 Scope.

The intent of this PWS to the contract is to obtain a fully Contractor-operated and maintained EU helicopter and contracted pilot flight services to support

Government natural resource missions. Mission(s) to be performed include:

1.2.1 Aerial ignition using a Plastic Sphere Dispending (PSD) machine

1.2.2 Low level recon of wildfires, ranges, or timberlands

1.2.3 Installation boundary surveillance to ensure containment of burns

The Government will direct the contracted helicopter to support its missions and objectives. During aerial ignition, the Contractor shall maintain the helicopter within the

Global Positioning System (GPS) boundary parameters as briefed by the Government.

The contracted pilot is also responsible for maintaining the specified distance between flight lines on their panel mounted GPS unit. The Contractor and/or contracted pilot are not responsible for fires that escape from the burn area to the undesignated areas.

Organic military aircraft are not configured for aerial burn operations, and the mission profile does not permit conducting such work.

The Government has intra-agency, cooperative and mutual aid agreements with other

Federal and State agencies (Fort Jackson, Fort Eisenhower, Townsend Bombing

Range), and under this PWS to the contract the helicopter may be dispatched in support of these agreements, however, the helicopter will return to the designated based (MidCoast Regional Airport) in Hinesville, Georgia daily at the end of operations.

1.3 Overview/Introduction.

The Contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform helicopter services to support government natural resource missions including aerial ignition as defined in this PWS except for those items specified as Government furnished property, equipment and services. The Contractor shall perform to the standards in this PWS to the contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking’s under the contract. The Contractor shall be responsible for maintaining communication with the

Contracting Officer (KO) and the Contracting Officer Representative (COR), and to immediately notify both the KO and the COR of any problems that would prevent timely performance of this PWS to the contract.

1.4 Background.

Fort Stewart has utilized helicopters since the late 1980’s to prescribe burn an average of 115,000 acres annually. Aerial ignition using a helicopter and PSD machine is the most efficient and effective method for accomplishing our mission.

1.5 Period of Performance.

This PWS to the contract includes a base year and two (2) option years, which may be exercised at the option of the Government pending available funds. The period of performance for the base and each option year will be 1 November – 31 October.

1.6 Exclusive Use/Guaranteed Hours.

The EU period will consist of 181 calendar days (1 December – 31 May). During the EU period the Government will guarantee a minimum of 115 flight hours and up to 35 additional option hours, to support Department of the Army natural resource missions primarily on Fort Stewart, GA. During the EU period, the contracted helicopter and contracted pilot furnished shall be subject to the EU and control of the Government 24 hours per day, 7 days per week.

1.7 Place of Performance.

The contracted helicopter's primary base of operation will be MidCoast Regional Airport in Hinesville, GA. The Contractor may occasionally be required to operate on

Townsend Bombing Range (Townsend, GA), Fort Jackson (Fort Jackson, SC), or Fort

Eisenhower (Augusta, GA) approximately 1-5 days per EU period for prescribed burning. The contracted helicopter will return to MidCoast Regional Airport at the end of each day.

1.8 Minimum Qualifications and Requirements.

1.8.1 Item Requirement.

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1.8.1.1 Designated Base.

The designated base for a contracted helicopter operating under this PWS to the contract shall be MidCoast Regional Airport which is located in Hinesville, Georgia. The contracted helicopter shall be stored in a hangar at MidCoast

Regional Airport. Storage of the contracted helicopter will be at the Contractor’s expense. The contracted helicopter will return to MidCoast Regional Airport at the end of every operational period. The Contractor will adhere to all rules and regulations of MidCoast Regional Airport, the Federal Aviation Administration

(FAA) and Fort Stewart Regulation FS-95-1 (Aviation General Provisions and

Local Flying Rules). Contact information for MidCoast Regional Airport is:

912-435-3065.

1.8.1.2 Contracted Helicopter Required.

One helicopter equivalent to a Bell B-III model or above with a turbine engine and equipped as specified in this PWS. The Contractor shall submit proof of contracted helicopter ownership or lease agreement with their offer.

1.8.1.3 Fuel.

The Contractor is responsible for the cost of all fuel required for contract performance. Fuel can be purchased from MidCoast Regional Airport. When the

Contractor is ordered to operate from an alternate base (i.e. Fort Jackson) or land in a training area on Fort Stewart, the Government will at its option:

(a) Direct the Government furnished fuel servicing truck to meet the contracted pilot prior to the flight mission at MidCoast Regional Airport to fill the fuel truck with the required amount of fuel for the mission. Any fuel remaining in the truck that was not used during that particular flight mission, will be added to the contracted helicopter before the next flight mission.

(b) Direct the Contractor to land and fuel the contracted helicopter at the nearest airfield or airport.

1.8.1.4 Crew.

The Contractor must supply a contracted pilot every day during the EU period.

No more than three contracted pilots will be used by the Contractor during each

EU period.

1.8.1.5 Helicopter Seating.

At least three (3) insured passenger seats not including pilot, but including co-pilot seat in a helicopter, normally single-pilot operated.

1.8.1.6 Internal Payload.

Non-jettisonable payload hover-out-of-ground effect (HOGE) of 715 pounds at 30 degree C at 2,000 feet pressure altitude using a pilot weight of 200 pounds and fuel for 1.5 hours. The total 715 pounds for non-jettisonable internal HOGE payload includes the 130 pounds safety factor for load calculations (fixed weight reduction). The Contractor shall submit a load calculation sheet and the contracted helicopter's most recent weight and balance sheet with their offer.

1.9 Helicopter Requirements.

The following equipment must be operational on the contracted helicopter at all times while it is operating under this PWS to the contract.

1.9.1 Emergency Locator Transmitter (ELT).

1.9.2 Very High Frequency (VHF)-AM Transceiver (at least one must be operational).

1.9.3 P25 Digital VHF-FM Transceiver (at least one must be operational).

1.9.4 Reserved

1.9.5 Transponder and altitude reporting system (at least one must be operational).

1.9.6 Static pressure, altimeter, and automatic altitude reporting system (at least one must be operational and connected to an operational transponder and altitude reporting system).

1.9.7 Contracted helicopter shall not be approved for flight under this PWS to the contract if any component time in service exceeds the manufacturers’ recommended

Time Between Overhaul (TBO) or FAA-approved extension. All inspection times and intervals shall comply with the Contractor’s FAA-approved maintenance program.

1.9.8 Complete set of current aeronautical charts covering an area of operation.

1.10 Condition of Equipment.

1.10.1 Contracted helicopter and equipment shall be operable, free of damage, and in good repair. Helicopter systems and components shall be free of leaks except within limitations specified by the manufacturer.

1.10.2 All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

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1.10.3 The helicopter interior shall be clean and neat. There shall be no unrepaired tears, rips, cracks, or other damage to the interior. The exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint etc.). Military or other low visibility paint schemes are unacceptable.

Any corrosion shall be within manufacturer or FAA acceptable limits in accordance with FAA

Advisory Circular #43-4B.

1.11 Contracted Pilot Qualification Requirements.

The Contractor must provide a pilot and relief pilot(s) who meets the following minimum qualifications and who possesses the required certificates and evidence of having satisfactorily passed the evaluations for the required tasks. The Contractor must provide the pilots’ log books to verify experience before any flights conducted under this PWS to the contract.

1.11.1 An FAA commercial pilot certificate or higher, with a rotorcraft-helicopter rating.

1.11.2 A minimum of a current second-class medical certificate, issued in accordance with 14 CFR Part 67.

1.11.3 An FAA competency check, completed CFR Part 135.293 in the same make and model as the contracted helicopter.

1.11.4 A minimum of 1500 hours of helicopter experience with 500 hours of air taxi experience (FAR Part 135).

1.11.5 Minimum of 500 hours of aerial application experience (FAR Part 137)

1.11.6 Minimum of 100 hours of flight time in helicopter with turbine engine within the last 12 months with 25 of those hours flown in the same make, model, and series as the contracted helicopter.

1.11.7 An agency flight evaluation, to be flown at the COR’s discretion in the same make and model as the contracted helicopter. The Contractor must supply the contracted helicopter for the flight evaluation, at no expense to the Government.

1.11.8 Minimum of 25 hours of Plastic Sphere Dispenser (PSD) experience. The

COR may require contracted pilots to demonstrate this proficiency during the agency evaluation flight.

1.11.9 An Interagency Helicopter Pilot Qualification Card demonstrating contracted pilot certifications is highly preferred.

1.11.10 The Contractor shall submit copies of the primary contracted pilot and relief contracted pilot(s) licenses and certificates with their offer.

1.12 Avionics Requirements.

1.12.1 One automatic-fixed ELT certified under Technical Service Order (TSO)-

C126 (or newer) which must be installed externally to the contracted helicopter in a conspicuous or marked location unless installed in a location approved by the helicopter manufacturer.

1.12.2 One Air Traffic Control (ATC) transponder and altitude reporting system meeting the requirements of 14 CFR Part 91.215 (a) and (b), and inspected and tested every 24 months in accordance with 14 CFR 91.413.

1.12.3 Although the contracted helicopter may not be certified for flight under instrument flight rules (IFR), the contracted helicopter's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system must be maintained in accordance with the IFR requirements of 14 CFR Part 91.411 and inspected and tested every 24 calendar months, as specified by 14 CFR Part 43, appendices E and F.

1.12.4 One flight hour meter (Hobbs) installed in a location observable from the cockpit. The meter shall be wired in series with a switch on the collective control, and a switch activated by engine or transmission oil pressure. The hour meter shall record actual flight time in hours and tenths of an hour only. The Hobbs should be readily visible to the contracted pilot and Government passenger for recording flight time for payment.

1.12.5 One panel-mounted VHF-AM (VHF-1) aeronautical transceiver, with a minimum of 760 channels covering 118.000 to 136.975 MHz. The transceiver must have channels selectable in no greater than 25 kHz increments and a minimum of 5 watts carrier output power. The transceiver’s operational controls must be mounted so they are readily visible and accessible to the contracted pilot. Aeronautical communication frequencies required under this PWS to the contract are listed below:

1.12.5.1 MidCoast Regional Airport Control Tower - 126.25 MHz

1.12.5.2 Fort Stewart Marne Radio - 127.35 MHz

1.12.5.3 Hunter Army Airfield (HAAF) Tower - 124.975 MHz

1.12.5.4 HAAF BASOPS - 126.2 MHz

1.12.6 One P25-compliant VHF-FM 10 watt nominal transceiver with on board intercom/headset communication capabilities. The operational frequency range must include the band of 136.0000 MHz to 173.9975 MHz. The Contractor must comply with all Marne Radio and/or MidCoast Regional Tower requirements and/or requests. All radio transmissions must be clear and acceptable to Fort Stewart

Directorate of Public Works Forestry Personnel. Operational frequencies are listed below:

1.12.6.1 Forestry Air-to-Ground – 164.7MHz

1.12.6.2 Directorate of Plans, Mobilization, Training and Security (DPTMS) –

163.5625 MHz

1.12.7 Reserved

1.12.8 One permanently installed, panel-mounted GPS utilizing an approved, fixed external aircraft antenna and powered by the contracted helicopter electrical system or an aviation portable GPS unit (Garmin GPS Map 296/396/496 or equivalent) provided the portable unit is securely mounted, is equipped with a remote (i.e., not part of the GPS unit) antenna, and presents information from an overhead orientation (not a drive-along-the-road type), and is powered by the contracted helicopter electrical system. The GPS

(permanently installed or portable) must utilize the WGS-84 datum and reference latitude and longitude coordinates in the degrees/minutes/decimal minutes (DM) mode for helicopter positioning. The GPS navigation database must be updated annually covering the geographic areas where the contracted helicopter will operate.

1.12.9 Internal Communication System (ICS).

An ICS must be installed in the helicopter for the pilot, observer/copilot, and the two aft cabin exit positions to communicate. ICS audio must mix with, but not mute, selected receiver audio. An ICS audio level control must be provided for each position above.

Adjustment of the ICS audio level at any position must not affect the level at any other position. A "hot mic" capability, controlled via an activation switch or voice activation

(VOX), must be provided for the pilot and copilot positions. ICS side tone audio must be provided for the earphones corresponding with the microphone in use. The ICS audio output must be free of excessive distortion, hum, noise, and crosstalk and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

1.12.10 Internal power source and electrical connection capable of operating a

Premo Mk III Aerial Ignition System.

1.13 General Equipment Requirements.

Contracted helicopter shall be configured with the equipment required by 14 CFR and approved for make and model furnished. In addition, the following be required:

1.13.1 Free air temperature gauge.

1.13.2 First Aid Kit.

A first aid kit must be on board the contracted helicopter and accessible to occupants. Each first aid kit shall be in a dust proof and waterproof container.

1.13.3 Fire Extinguishers.

The fire extinguisher(s) shall be a hand-held bottle, fully charged, with a minimum of

1.5 pounds capacity and 2-B:C rating, maintained in accordance with NFPA 10 and mounted with a quick release attachment accessible to the flight crew while seated.

1.13.4 Seat Belts.

FAA-approved double-strap shoulder harness with automatic or manual locking inertia reels for each front seat occupant. Shoulder straps and lap belts shall fasten with one single-point, metal-to-metal and a quick-release mechanism. Standard factory shoulder harnesses are acceptable for Aerospatiale and Bell transport category helicopters. Military style harnesses are acceptable.

1.14 Maintenance Requirements.

All necessary repair and maintenance for the contracted helicopter will be at the

Contractor’s expense.

1.14.1 General – Maintenance.

The Contractor must ensure that the contracted helicopter and all required equipment are operated maintained in accordance with the original equipment manufacturers (OEM) or approved Standard Type Certificate (STC) holder’s current maintenance instructions including appliances, emergency equipment, and all instructions for continued airworthiness (ICA’s).

1.14.1.1 The Contractor must comply with all applicable Manufacturer's

Mandatory Service Bulletins (MMSB’s) and FAA Airworthiness Directives (AD’s) before and during contract performance.

1.14.1.2 The Contractor shall provide and make available a list of “issued”

MMSBs and FAA ADs identifying all those that are applicable and non-applicable to the contracted helicopter in the format shown in AC 43-9C, Appendix 1, complete with authorized signature, certificate, type and number. This list must include all accessories and equipment installed in each helicopter offered.

Signatures of persons verifying accuracy of the list is required. The contractor shall provide the requested information to the COR upon request.

1.14.2 Manuals – Records.

1.14.2.1 The Contractor must ensure that all contracted helicopter maintenance is recorded in accordance with 14 CFR Parts 43, 91, and 135 (reference 14 CFR

Parts 43.9, 43.11, 91.417, and 135.439) and that a copy of the contracted helicopter's record is kept with the contracted helicopter. Electronic copies of manuals and records are acceptable.

1.14.2.2 If requested by the Government, the Contractor must furnish to the COR a copy of the Contractor's procedures manuals, as outlined in 14 CFR Part

135.21, along with any revisions made during the contract period.

1.14.2.3 Before the start date of the contract, the Contractor must ensure that all maintenance deficiencies have been corrected or deferred in accordance with the operator's accepted/approved maintenance program. The Contractor must correct deficiencies that occur during contract performance in accordance with the appropriate federal aviation regulations and the approved maintenance program.

1.14.3 Contracted Helicopter Maintenance.

1.14.3.1 All maintenance, including inspection, rebuilding, alteration, and installation must be accomplished by an FAA licensed mechanic who is authorized to perform maintenance in accordance with 14 CFR Part 43. The

Contractor shall verify only authorized personnel are performing maintenance tasks.

1.14.3.2 The Contractor must ensure that a mechanic who meets the contract qualification requirements inspects the contract helicopter in accordance with the procedures outlined in the operator’s FAA-approved/accepted maintenance program. Contracted helicopter time-in-service must be recorded.

1.14.3.3 All contracted helicopter maintenance log book entries shall include the title of the current maintenance publication, chapter, page and paragraph that were referenced to perform any installation, overhaul, major repair, or replacement of any engine, power train, rotor system, or flight control system.

Adherence by the Contractor to this requirement shall begin the date of contract award and continue through the duration of the contract.

1.14.3.4 The Contractor is responsible for routine/preventative maintenance and it must be performed before or after Government scheduled aerial burn flight missions. Scheduled maintenance or any other helicopter unavailability must be coordinated and approved by the COR as to not interfere with planned

Government flight missions.

1.14.3.5 The fire extinguisher must be maintained in accordance with NFPA 10:

Standards for Portable Fire Extinguishers.

1.14.4 Maintenance Test Flights of Contracted Helicopter.

1.14.4.1 The Contractor must, at its own expense, perform a functional maintenance check flight following installation, overhaul, major repair, or replacement of any engine, power train, rotor system, flight control system, or when requested by the COR and/or KO. This must be accomplished before the contracted helicopter resumes service under the contract.

1.14.4.2 The Contractor must immediately notify the COR of any change to any engine, power train, flight control or major airframe component or of any major repair following an incident or accident and must describe the circumstances involved.

1.14.5 Overhauls.

1.14.5.1 All components, including engines, must be replaced upon reaching the factory-recommended TBO or FAA-approved extension in accordance with FAA

Advisory Circular 120-113. Life-limited parts must be replaced at the specified time-in-service hours or cycles.

1.14.5.2 Contracted helicopter operated with components or accessories on approved TBO extension programs are acceptable provided (1) the Contractor is the holder of the approved extension authorization (not the owner of a leased aircraft) and (2) the Contractor operates in accordance with the extension authorization.

1.14.5.3 The Contractor must supply, upon award of the contract, a list of all items installed on the contracted helicopter that are required to be overhauled or replaced on a specified time basis. This list must include the component’s name, part number, serial number, total time, service life (or inspection/overhaul time interval), and time and date when the component was overhauled, replaced, or inspected.

1.14.6 Weight and Balance of the Contracted Helicopter.

1.14.6.1 The contracted helicopter's required weight and balance data must be determined by actual weighing of the contracted helicopter within 24 calendar months preceding the starting date of the contract, or renewal period, and following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the helicopter.

1.14.6.2 All contracted helicopters must be weighed on scales that have been certified as accurate within the preceding 24 calendar months. Any FAA accredited weights and measures laboratory may serve as the certifying agency.

1.14.6.3 The Contractor must compile a list of equipment installed in the contracted helicopter at the time of weighing. Each page of the equipment list must identify the specific helicopter by its serial and registration numbers and must be dated to indicate the last date of weighing or computation. Items which may be easily removed or installed for helicopter configuration changes (seats, doors, radios, cargo hook, baskets, special mission equipment, etc.) must also be listed including the name, the weight and arm of each item. The weight and balance must be revised each time new equipment is installed or old equipment is removed. Weight and balance procedures under 14 CFR Parts 23.29 and 23.1589 are acceptable.

These records must be provided if requested by the COR.

1.14.6.4 The contractor shall submit weight and balance certificates with their offer and shall submit updated certificates to the COR if any changes are made during the contract performance period.

1.14.7 Turbine Engine Power Assurance Checks.

1.14.7.1 On the first day of operation and no more than each 50 hours of operation thereafter, the Contractor shall perform a power assurance check in accordance with the helicopter flight manual (pilot’s operating handbook) o r approved company performance monitoring program. The results must be recorded and kept with the contracted helicopter. Engines with power output below minimum approved limits must be removed from contract use until the condition is corrected.

1.14.8 Maintenance Scheduling of the Contracted Helicopter.

1.14.8.1 The Contractor must request approval from the COR to remove the helicopter from service to perform scheduled maintenance. Failure to complete maintenance in the agreed upon time frame, scheduling maintenance without approval from the COR resulting in loss of daily availability, or unscheduled maintenance lasting longer than 24 hours that negatively affect a planned flight missions, will result in the loss of three (3) guaranteed flight hours. This three hour penalty will accrue for every 24 hour period the contracted helicopter is unavailable for flight missions and will cease when the helicopter is made available for government flight missions. The Contractor will not be penalized flight hours for scheduled maintenance when approved by the COR.

1.15 Certification Requirements.

1.15.1 Contractor shall be currently certified to meet 14 CFR, 133 (External Load

Operations), 135 (Air Taxi Operators and Commercial Operations), and 137

(Agricultural Aircraft Operations) throughout the contract period. Any helicopter offered shall be listed by make, model, series, and registration number on the

Operator’s Certificates. The contractor shall submit certificates with their offer and shall submit updated certificates to the COR if any changes are made during the contract performance period.

1.15.2 Contracted helicopter(s) shall conform to the approved type design, be maintained and operated in accordance with type certificate. The Contractor must maintain the helicopter in accordance with their 135 certificate and in accordance with their FAA approved maintenance program. 14 CFR Part 133 and 137 contracted helicopter will be maintained in accordance with the type certificates and applicable STC in accordance with 14 CFR Chapter 1 Subchapter C Part 21.

1.15.3 During the contract performance period the helicopter shall not exceed its fully rated capacity of passengers and/or cargo allowable as determined by the

Interagency Helicopter Load Calculation sheet provided to the COR at the beginning of the contract.

1.15.4 The Contractor must maintain as a minimum, aircraft insurance coverage required by 14 CFR, Part 205, during contract performance.

1.16 Measurement and Payment.

1.16.1 Daily Availability of Contracted Helicopter.

Availability of service during the EU period will not be measured for payment purposes under this PWS to the contract, but will be paid indirectly under the flight rate. As a minimum guarantee, the Government agrees to pay for the number of guaranteed flight hours set forth in Section 1.6 of this PWS, subject to any reductions due to unavailability of contracted helicopter or contracted pilots.

Guaranteed flight hours not flown should be billed upon conclusion of the EU period.

The Government will pay for flight hours as actual flight services are provided and submitted on invoice forms, but will not pay for flight hours in advance. Availability hours are monitored for the purpose of ensuring compliance with crew duty limitations and unavailability reductions. The contracted pilot will be on one of the following duty statuses every day during the EU period:

1.16.1.1 On-Duty. The contracted pilot will be contacted by the COR the evening before or the morning of a flight mission depending on military training area access and weather forecasts. The contracted pilot must report to the Forestry

Office within one hour after they receive notification from the COR or at the time specified, whichever is later. Assigned duty of any kind will not exceed 14 hours in any 24-hour period. “Duty” includes flight time and ground duty of any kind.

1.16.1.2 Standby. Prescribed burning or other flight missions may not be scheduled during high fire danger periods. The contracted pilot and helicopter would be on standby and must be ready for takeoff within 30 minutes after being contacted by the COR. This standby status of the contracted pilot and helicopter may continue for days, weeks or longer until conditions improve.

1.16.1.3 Released from Duty. When weather conditions or training area access are not conducive for prescribed burning and the threat of wildfires is low, the contracted pilot may be released by the COR and considered to be off duty for the entire day.

1.16.2 Measurement of Flight Time.

Flight time will be measured by the Hour (Hobbs) Meter, which will be from lift-off at

MidCoast Regional Airport until touchdown back at MidCoast Regional Airport. Flight hours will be measured in hours and tenths using the Hobbs meter. The

Government will supply flight time sheets that will be initialed by the Government passenger and contracted pilot after each flight. These flight sheets will be used by the Contractor and Government to calculate monthly flight hours for invoicing.

1.16.2.1 Fight Time For Contractor Benefit.

The government will not pay for flights benefiting the Contractor, such as ferrying time to or from MidCoast Regional Airport or any other location, flights for maintenance testing, commercial charters, and flights solely for transporting

Contractor’s personnel.

1.16.2.2 Flight Time Outside EU Period.

On call use outside the EU period is only authorized when mutually agreed to by the KO and the Contractor. It is understood that the Government has no obligation to place, nor the Contractor an obligation to accept orders placed during times outside of the EU period. If the Contractor accepts an order, all terms and conditions of the contract will apply unless otherwise described below.

If service is provided outside of the EU period by the Contractor the Government will pay for actual flight time incurred and associated with the order of service, and no minimum flight guarantee shall apply.

When services are requested outside of the EU period, ferrying time of the contracted helicopter to and from MidCoast Regional Airport will be paid at the applicable yearly flight rate set forth in the contract. Should the contracted helicopter not immediately return to the original departure point, ferry time will only be paid as the flight actually occurs but not to exceed the time required to return to the Contractor’s operating base.

The KO will contact the Contractor if services are requested outside of the EU period.

2.0 PERFORMANCE REQUIREMENT SUMMARY

2.1 General.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Unless indicated elsewhere these performance objectives will be measured and reported monthly. The performance threshold describes the minimum acceptable levels of service required for each requirement as these thresholds are critical to mission success.

2.2 Funding for Services.

The Government’s obligation under this PWS to the contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the KO for this PWS to the contract and until the Contractor receives notice of such availability, to be confirmed in writing by the KO. (48 CFR §

52.232-18)

2.3 Delivery of Services.

The KO will schedule service under this PWS to the contract. Services may be scheduled by phone, fax or email. The Contractor is responsible for only accepting service requests from the KO and must ensure service does not exceed amount authorized by task orders.

2.4 Performance Evaluation.

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this PWS to the contract. When the Contractor's performance is unsatisfactory, a Contract Deficiency Report (CDR) will be issued by the

KO. The KO shall take all appropriate measures according to the “Inspection of

Services” clause as referenced in Section 2.7 of this PWS and also listed in the contract.

2.5 Government Quality Assurance.

The COR will evaluate the Contractor’s performance under this PWS to the contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.5.1 The government will periodically evaluate the Contractor’s performance in accordance with the QASP. The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during the surveillance inspections or because repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.5.2 When an observation by the COR indicates defective performance, the COR will require the Contractor (pilot) at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence by the Contractor with the observation, only acknowledgment that the Contractor has been made aware of the defective performance.

2.5.3 When a performance threshold has not been met or Contractor performance has not been satisfactory, the COR will initiate a CDR and provide the KO a CDR for issuance to the Contractor. The Contractor shall respond to the CDR in writing within

10 days of the receipt of the CDR. The contractor shall follow the directions outlined by the CDR but shall also explain in writing why the unsatisfactory performance occurred, corrective action taken, and the procedures to preclude recurrence.

2.6 Performance Assessment.

The COR will perform various types of surveillance to ensure satisfactory Contractor performance. Some surveillance methods that may be used by the COR include the following:

2.6.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis monthly and may be adjusted, based on quality trends.

2.6.2 Customer Complaints. The COR will receive and investigate all complaints or concerns. The COR shall be responsible for validating customer complaints. The KO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. KO will validate corrective action.

2.6.3 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. A 100 percent inspection will be done for tasks that occur infrequently but are required for the safety and security of the Government.

2.7 Quality Control.

In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR

52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, the Contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS, applicable laws and regulations and in accordance with best commercial practices.

The Government is committed to a highly interactive relationship between quality control conducted by the Contractor and quality assurance conducted by the Government. This relationship shall be achieved through an effective prevention based quality control program dedicated to ensuring the best possible products and services to the

Government.

2.8 Quality Control Plan (QCP).

Quality Control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain a QCP to ensure all work described in this PWS to the contract is performed at or above the standard defined in the Performance Requirements

Summary (PRS). The QCP is developed by the Contractor to ensure that it performs and delivers high-quality service and products. And it shall include methods of documenting and enforcing quality control operations including inspection and testing.

(see FAR 52.246-1 Contractor Inspection Requirements).

2.8.1 The Contractor’s QCP shall demonstrate its prevention-based outlook by meeting the objectives stated in this PWS throughout all areas of performance. The

QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract.

2.8.2 The Contractor shall provide their final written QCP no later than (NLT) 10 days after contract award and within five (5) days of any proposed change to the

COR to the KO for review and approval prior to implementation.

2.8.3 The QCP at a minimum shall address process control and continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification; procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints.

2.8.4 The QCP shall also include a method of identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS, without dependence upon Government direction. The QCP shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

2.8.5 The Contractor’s QCP shall be maintained throughout the contract performance period and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance by the

KO prior to implementing any revision.

2.8.6 The QCP shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analysis of key process indicators, analysis of process deficiencies, and problem resolution.

2.8.7 The Contractor shall keep records of all contracted helicopter inspections and maintenance conducted, and any corrective action taken. These documents shall be available for inspection by the Government during the contract performance period.

The QCP shall specify equipment to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, and the names of the individuals who will perform the inspections.

2.9 Required Contractor Training.

All Contractor employees operating under the contract must complete the required trainings within 30 calendar days of contract award with the results reported to the COR

NLT 45 calendar days after contract award. New Contractor employees shall complete the training within 10 calendar days after beginning work under this PWS to the contract. All Contractor employees must complete these trainings annually.

2.9.1 Anti-Terrorism (AT) Level I. Contractor personnel performing work under this

PWS to the contract that require access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training. The AT Level

I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html

2.9.2 iWATCH. The Contractor shall brief all personnel performing work under this

PWS to the contract on the local iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

iWATCH is simply common awareness. Contractors can be good sources of information. iWATCH training would include organization instructions on “things to look for” and a phone number to call in case the Contractor employees have information regarding possible terrorist or criminal activities. Providing the Contractor with awareness materials such as the iWATCH brochure or wallet card is a cost effective alternative to training. The card describes suspicious activity and local reporting procedures. Local iWATCH information, brochures, and training materials be provided by the COR.

http://jko.jten.mil/courses/atl1/launch.html

2.9.3 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, Contractor employees shall complete

Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new Contractors commencing performance. Completion certificates will be made available to COR within ten (10) business of completion or upon request from the Government. All

Contractor employees shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html.

2.9.4 Wright Army Airfield Range Briefing. The Contractor is required to receive an annual airfield briefing conducted by Air Traffic Controllers who oversee military and public flight operations at MidCoast Regional Airport.

The Contractor is required to submit the following forms to MidCoast

Regional Airport annually for any contracted helicopter operating under this

PWS to the contract.

2.9.4.1 DA Form 2400 (Certificate of Insurance)

2.9.4.2 DA Form 2401 (Civil Aircraft Landing Permit)

2.9.4.3 DA Form 2402 (Hold Harmless Agreement)

2.9.5 3 Rs (Recognize, Retreat, Report) Explosives Safety Training. All Contractor employees, to include subcontractor employees, performing on-site work shall take the 3Rs Safety Training. Training must be completed by on-site personnel prior to the commencement of on-site work. The 3Rs Safety Training is available at the following website:

https://www.denix.osd.mil/uxo/3rs-training/index.html. Certificates of completion are valid for 1 year and training must be updated annually during the on-site performance of work. Completed certificates shall be maintained by the Contractor and made available to the Contracting Officer Representative (COR) if requested.

2.10 Contractor’s Performance Assessment Report (CPARS).

Formal assessment and reporting of Contractor performance is documented using the CPARS system. The Contractor will be provided a copy of their assessment 365 days from contract award. The Contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past CPARS will be protected by all parties and treated by Government personnel as “For Official Use only/Source

Selection Information” in accordance with FAR 2.1.1 and 3.104.

http://cdse.edu/catalog/elearning/GS130.html https://www.denix.osd.mil/uxo/3rs-training/index.html

3.0 Government Property Used in Performance but Not

Government-Furnished.

3.1 Fuel Truck.

The Government will provide a fuel servicing truck equipped with a 110 gallon tank for refueling in the field during longer duration flight missions. The Government provided fuel servicing truck will meet 49 CFR requirements.

3.1.1 The Government will also provide a qualified fuel servicing truck operator to meet the contracted helicopter in the field for refueling. Field refueling locations will be determined by the Government but could consist of paved airstrips or large flat grassy areas.

3.1.2 When refueling in the field, the Government fuel servicing truck operator will position the fuel truck for the contracted pilot to execute the refueling but all other personnel must stay out of the Safety Zone while contracted helicopter fueling operations are being accomplished. The Safety Zone is defined as within 50 ft. of the contracted helicopter refueling receptacle.

3.2 Reserved

3.3 Firing Machines.

The Government will provide two operational Premo MK model (PSD) machines for aerial ignition of prescribed burns. One will be used in the helicopter and one will be stored as a spare. The machine installed in the helicopter must be powered by the internal electrical system of the contracted helicopter.

3.4 Ignition Spheres.

Delayed Aerial Ignition Devices (DAID) spheres and the Glycol required to ignite the spheres will be provided by the Government. The DAID spheres and Glycol will be used in the PSD machines to ignite prescribed burn areas.

3.5 Personnel.

During all flight missions the Government will provide a front seat passenger to help the pilot navigate on the installation. During prescribed fire flight missions the Government will provide a Firing Boss (FIRB), who will ride in the front passenger seat of the helicopter, and a back seat passenger to operate the PSD machine (PSD Operator).

3.5.1 The FIRB is responsible for filing the flight plan and helping the contracted pilot navigate on the installation. During prescribed burns the FIRB will be communicating with the Burn Boss and will determine the ignition pattern, grid spacing, flight speed, and PSD dispensing rate for the area being burned. The FIRB will carry a portable UHF radio for back-up communication with the Burn Boss and

DPTMS Training Support Division.

3.6 Flight Hour Sheets.

The Government will provide daily flight sheets that will be used record the lift-off and touchdown times. Flight hours will be recorded using the Hour (Hobbs) Meter. These flight hour sheets will be used by the Contractor and Government to determine the monthly flight hours to be invoiced.

3.7 Burn Area/Maps.

Burn area maps will be provided during the mission briefing. Burn maps will include aerial photography and identify burn area boundaries as well as areas hazards within the burn area. Government personnel will be responsible for preparing and securing burn areas in advance. The Contractor will not be responsible for any wildfires or escaped prescribed burns that occur as a result of the flight mission.

3.8 Personal Protective Equipment.

The two Government employees that ride in the contracted helicopter, the FIRB and the back seat passenger (PSD Operator), will be issued and required to wear

Nomex pants/shirt or coveralls, leather gloves, leather boots, and flight helmet/ headset during all flight missions.

4.0 GENERAL INFORMATION.

4.1 Hours of Operation.

The Contractor shall be available to perform the services required under this PWS to the contract during the following hours: 0700-2100 Sunday thru Saturday (7 days per week) except when the Government is closed due to local or national emergencies, administrative closings, or when released from duty by the COR. The Government will notify the Contractor with as much notice as possible of such occurrences.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed or duty is not required. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The contracted pilot may be required to work on the following holidays during the EU period: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, and Memorial

Day. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.2 Contractor Personnel.

All Contractor personnel that operate in the contracted helicopter must wear, at a minimum, Nomex pants/shirt or flight suit, leather boots, and flight helmet.

4.2.1 A replacement contracted pilot must be provided if the primary on-duty contracted pilot cannot fly for any reason for an expected 24-hour period or longer.

The replacement contracted pilot shall be onsite and ready to fly within 24 hours after the primary on-duty pilot becomes…