Front Desk Admin Support - Combined Synopsis and Solicitation.pdf

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Alternate POC:

Contracting Officer:

Front Desk Data Entry Contract

FA452825JT0012

Friday, 6 February 2026

Friday, 20 February 2026

Timothy Bello/ timothy.bello@us.af.mil/ 701-723-4183

Jacob Trach/ jacob.trach.1@us.af.mil/ 701-723-4182

Jacob Trach/ jacob.trach.1@us.af.mil/ 701-723-4182

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-06 Defense Federal Acquisition Regulation Public Notice 11/10/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for Women Owned Small Business (WOSB) Competition.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561110

The Small Business Size Standard associated with this NAICS is 12.5 million dollars

Description:

The Government is requesting a Front Desk Data Entry Services contract for the Military Family & Readiness Center at Minot AFB, in accordance with the Performance Work Statement. The contract includes the initial term with an optional four- year extension.

Services are required to commence on 2 March 2026. All quotes shall contain a candidate resume that will demonstrate the candidate's abilities to meet all requirements listed in the PWS.

Place of Delivery/Performance/Acceptance/FOB Point:

Place of Delivery: 475 SUMMIT DR STE 305B, MINOT AFB, ND 58705-5010\ Period of Performance (PoP): for this requirement will include an initial base period from 2 March 2026 through 1 March 2027, plus four option periods. The ultimate completion date, if all options are exercised, is 1 March 2031.

Line Item Description Quantity Unit of Measure

0001 FRONT DESK DATA ENTRY CONTRACT 1920 HRS

0002 OPTION YEAR 1 1920 HRS

0003 OPTION YEAR 2 1920 HRS

0004 OPTION YEAR 3 1920 HRS

0005 OPTION YEAR 4 1920 HRS

General Information

Requirement Information

Instructions to Offerors mailto:timothy.bello@us.af.mil mailto:jacob.trach.1@us.af.mil mailto:jacob.trach.1@us.af.mil

Combined Synopsis/Solicitation

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 12 February 2026 at 1100 AM CST. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid through 1 June 2026.

4. All price quotations must be submitted on this document and it must be filled in entirely; all technical submissions must be submitted on a separate document

5. Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Estimated Period of Performance/Delivery:

Signature/Date:

Printed Name:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL CAPABILITY - An offeror’s quotation will be considered technically acceptable if it meets the specifications in the requirement information. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

PRICE - price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate.

PAST PERFORMANCE - Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance can be evaluated based upon the contracting officer's knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoter's may submit up to three past performance documents to display quality of work performed. Quoter's may use the attached Past Performance Information Form (PPIF) in order to submit past performance information. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past five (5) years from the date of issue of this solicitation. If the past performance is not considered recent it will not be evaluated any further. The government may use a combination of the following methods to evaluate past performance: PPIF Submissions • Relevant past performance submitted by the quoter • Any other reasonable basis not otherwise noted

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Evaluation Criteria

Combined Synopsis/Solicitation

Clauses and Provisions

Combined Synopsis/Solicitation

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award SB Representation Program 52.222-3, Convict Labor 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-41. Service Contract Labor Standards 52.222-50, Combating Trafficking Persons 52.222-55, Combating Trafficking in Persons 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.222-16, IEEE 1680 Std for Environmental Assessment of Personal Computer Products 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel (frequent base access) 52.204-13, System For Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-20, Predecessor of Offeror 52.204-27, Prohibition on a ByteDance Covered Application.

52.217-5, Evaluation of Options (w/ options) http://farsite.hill.af.mil/

Combined Synopsis/Solicitation

52.217-8, Option to Extend Service (w/ options for services) 52.217-9, Option to extend the Term of the Contract (w/ options for services) 52.232-18, Availability of Funds (chargeable to funds of new FY - Initiated before funds are available) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.247-34, F.o.b Destination (as applicable) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.211-7003, Item Identification & Valuation (supplies & services furnishing of supplies, unless 211.274-2(b) apply) 252.211-7007, Reporting of Government Furnished Property (FAR 52.245-1 included) 252.211-7008, Use of Government Assigned Serial Numbers (DFARS 252.211-7003 included & ktr to mark end items 252.225-7001, Buy American Act and balance of Payments Program (exceptions at DFARS 225.1101(2)(i); don't use with DFARS 252.225-7021 or DFARS 252.225-7036) 252.225-7016, Restriction on Acquisition of Ball or Roller Bearings (kt is for bearings or item contains bearings) 252.232-7007, Limitation on Government Obligation (incrementally funded) 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items

Attachment 1- MFRC Front Desk Admin PWS Attachment 2 - Wage Determination 2015-6025 Rev.3 Attachment 3 - Quote Sheet Attachment 4 - Financial Questionnaire Sheet

Attachments