Friends and Family Package Program - Addendum 7 for 6100059464.docx
DOCX document 107 KB Posted
- Attached to
- Friends and Family Package Program
- Solicitation number
- 6100059464
- Issued by
- Cumberland County, Camp Hill Borough, Pennsylvania
About this file
This document is an Addendum to a solicitation by the Commonwealth of Pennsylvania for the Friends and Family Package Program, a procurement opportunity for the Pennsylvania Department of Corrections (DOC) to provide a package program for inmates at all State Correctional Institutions.
The addendum addresses questions from potential bidders regarding the specification for coffee in the Cost Matrix, specifically the requirement to bid on one of three named coffee brands. The Commonwealth justifies this requirement to ensure the availability of known quality coffee products for inmates and their families. The solicitation remains open with the original terms, conditions, and due date of December 20, 2023 at 4:00 PM EST.
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Other files
| File | Type | Posted |
|---|---|---|
| Cost Matrix - Friends and Family - Final Revised November 2023.xlsx | XLSX spreadsheet | |
| Friends and Family Package Program - Addendum 1 for 6100059464.docx | DOCX document | |
| Friends and Family Package Program - Addendum 4 for 6100059464.docx | DOCX document | |
| Cost Matrix - Friends and Family - Final Revised December 2023.xlsx | XLSX spreadsheet | |
| Friends and Family Package Program - Addendum 3 for 6100059464.docx | DOCX document | |
| Friends and Family Package Program - Addendum 5 for 6100059464.docx | DOCX document | |
| Friends and Family Sales Summary - July 1 2022 - June 30 2023.xlsx | XLSX spreadsheet | |
| Friends and Family Package Program - Addendum 6 for 6100059464.docx | DOCX document | |
| Friends and Family Package Program - Addendum 2 for 6100059464.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM
| Date: |
| 12/13/2023 |
| Subject: |
| Addendum 7 |
| Solicitation Number: |
| IFB 6100059464 |
| Due Date/Time: |
| 12/20/2023 - 16:00PM EST |
| Addendum Number: |
| 7 |
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
Question #1: Based on the Procurement Handbook’s restrictions against specifying a specific manufacturer’s product with no substitutions permitted, would the State please remove the manufacturer names from the specification for “Coffee-Resealable Pouch,” in Row 22 of the Cost Matrix, or allow alternate brands to be bid so long as they meet the State’s quality standards?
Answer #1: No changes will be made. See response to Question #2.
Question #2: If the State will not amend the coffee specification to remove Maxwell House, Folgers, and Taster’s Choice, or to allow alternative brands to be bid, can the state please provide written justification showing that the referenced brands are necessary to fully satisfy the State’s needs pursuant to the Procurement Handbook?
Answer #2: Because the Commonwealth had provided instruction to bid on one of three options for coffee (each produced by a different manufacture), it was not viewed to be a “no substitute” requirement for the IFB, requiring a written justification. Nevertheless, the justification for narrowing the bid to these three brands for the coffee item was done to ensure items of a known taste and quality are available for this high volume item to members of the general public who are purchasing this for family and friends. It was determined this was best achieved by utilizing widely known brand(s) with which many are familiar.
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Respectfully,
| Name: | Anita Arbogast |
| Title: | Procurement Specialist |
| Phone: | 717-728-0345 |
| Email: | aniarbogas@pa.gov |
BOP-1305
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