Friends and Family Package Program - Addendum 2 for 6100059464.docx

SOLICITATION ADDENDUM

To All Suppliers:

The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

Question #1: Please provide past sales history under the programs.

Answer #1: Please see attached excel spreadsheet which provides Sales and Order Count by Institution and Sales by Item by Institution for the Food Package Program. The DOC is currently not offering the Shoe Package Program.

Question #2: Do the institutions currently receive their shipments via FedEx, UPS or via an LTL carrier?

Answer #2: Packages can be shipped via FedEx, UPS, USPS or LTL carrier; however, the awarded vendor should contact each facility to determine their preferred method of receiving shipments. Currently some institutions receive their shipments via FedEx, but larger facilities receive shipments via LTL carrier.

Question #3: Are items offered by bidders under this IFB considered “supplies” for purposes of Paragraph A of the Reciprocal Limitations Act Requirements Form? If so, how will the preference be applied to the overall cost matrix evaluation?

Answer #3: Yes For any item a bidder offers to which a preference is applicable, that item’s cost will be increased by the amount of the applicable preference. The low bidder will be determined after the preference increases are applied to all vendors’ affected items and the prices are entered into the cost matrix.

Question #4: For the Pork Flavored Noodles, will the DOC consider amending this requirement to include other flavors, and if not, will the DOC consider removing this item from the Cost Matrix? If not removed, or another flavor approved, how will the DOC handle this item if it’s not available for the January 1st Friends and Family Package Program?

Answer #4: As previously stated in Addendum #1, the DOC is requesting Pork Flavored Noodles because the Beef Flavored Noodles are currently sold in our Commissary. The awarded vendor must submit (2) samples of each product within two (2) weeks of the bid award for final approval by DOC Commissary. Once approved, the DOC will allow sufficient time for the item to be received after the start of the program on January 1st.

Question #5: Please confirm that, pursuant to the instructions on the Cost Matrix (that “Column A is intended to serve as a generic specification of the items requested. Products quoted must meet the general description. This is not intended to serve as a request for a specific brand name,” bidders may bid a brand name other than Maxwell House, Folgers, or Taster’s Choice for this item.

Answer #5: Taster’s Choice or Maxwell House or Folgers are recommendations for the coffee. Other items may be bid; however, they must be similar in quality to the recommended brands.

Question #6: Can the DOC please provide the updated Cost Matrix?

Answer #6: The updated Cost Matrix was attached to the solicitation in eMarketplace and also attached to the IFB in the PA Supplier Portal.

Question #7: Can the DOC please provide the Lobbying Certification Form and the Disclosure of Lobbying Activities Form?

Answer #7: After further review of the Terms & Conditions regarding the Lobbying Certification and Disclosure, this form will not be required for this program since the award is not for a federal contract, grant, or cooperative agreement exceeding $100,000.

Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.

Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.

Respectfully,

BOP-1305

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