Frank Holten State Park ACV Valve emergency-purchase-statement MM.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62014State:ILCity:Bunker HillAddress: 13842 Catholic Springs Road

Vendor: Steinworks Welding and Mechanical

Zip: 62205State: ILCity:East St. LouisAddress: 4500 Pocket Road

Division: Land Management/Frank Holten State ParkAgency: Illinois Department of Natural Resources

Emergency Purchase Details BidBuy Reference #: B- 52571

Emergency Condition (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Provide a description and reasons for needing this emergency purchase:

The existing pressure tank at the golf course blew out and is no longer operational. Without the repair the concessionaire will not be able to water the grass. Without proper watering the grass will die, and the golf course will be forced to close operations. Not completing this repair immediately will risk damage to the greens, which will be a much larger expense to repair and replace. The repair is also required in order to avoid additional damage to existing irrigation equipment.

Provide the conditions and circumstances that led to the need for this emergency purchase:

The existing pressure tank blew out so this is required in order to put a pressure regulator on that will allow for the Concessionaire to water the golf course greens without causing further damage to other equipment.

Reason for selection of this particular vendor:

There is no master contract for this region and this is the only vendor the site could find willing to complete the job in a timely manner.

Description of supplies or services to be provided:

Vendor will remove and replace ACV valve in the pump house including all PVC piping and fittings, 25 horsepower motor, and 2" actuator valve.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Site called the neighboring region's master contract vendor and was advised that the vendor was not able to complete the job at this time.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Upon being notified of the Emergency IDNR utilized best efforts to obtain a BEP vendor. After researching the NIGP codes (934-37) and potential vendors within 100 mile and 50 mile proximity to the park, the agency realized that there were no BEP vendors. Given the emergency criteria, the agency has prioritized resolving the repair as swiftly as possible. Steinworks Welding and Mechanical has been identified as having the required expertise, knowledge and experience with repairing and replacing various valve repairs with this type of specificity. Steinworks Welding and Mechanical is already registered in the State's bid buy system. Given the emergency criteria on this project the agency has identified Steinworks Welding and Mechanical as best suited to expeditiously repair the non-functioning irrigation system at Frank Holten State Park.

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62014State:ILCity:Bunker HillAddress: 13842 Catholic Springs Road

Vendor: Steinworks Welding and Mechanical

Zip: 62205State: ILCity:East St. LouisAddress: 4500 Pocket Road

Division: Land Management/Frank Holten State ParkAgency: Illinois Department of Natural Resources

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date May 19, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 32757.88 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Maurice Mosley Date: May 19, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364