Amendment_001_FQ19210WJ_RMM.pdf

CQ19210/WJ RAILROAD MAINTENACE MACHINERY (RMM)

Amendment A001

Solicitation Amendment A001 – RFQ No.: FQ19210/WJ RAILROAD MAINTENACE MACHINERY (RMM)

1. ADD the following after the word ‘OFFER’ in the top paragraph of NOTICE TO OFFERORS – “… FOR EACH TYPE OF

EQUIPMENT ON WHICH YOU ARE SUBMITTING A PROPOSAL:”

2. DELETE the word ‘manufacturer’ in the 1* footnote on the Price Schedules and replace with the word ‘offeror’.

3. DELETE the footnote 2*Background Checks on the Price Schedules.

4. DELETE the word ‘MAY’ and replace with the word ‘SHALL’ in the sentence “ANY/ALL VOLUMES MAY BE

PROVIDED IN HARD COPY AS WELL AS ON USB DRIVE“ in RFP SOLICITATION INSTRUCTION 10(a).

PROPOSAL FORMAT INSTRUCTIONS/REQUIREMENTS.

5. DELETE subparagraph 14(a)(4) in RFP SOLICITATION INSTRUCTION 14. EVALUATION CRITERIA AND BASIS

FOR AWARD.

6. DELETE paragraph 14(g) in RFP SOLICITATION INSTRUCTION 14. EVALUATION CRITERIA AND BASIS FOR

AWARD. (Note: This is a repeat of paragraph 13(c) in RFP SOLICITATION INSTRUCTION 13. RECEIPT AND

REVIEW OF PROPOSALS BY THE AUTHORITY

7. DELETE the acronym ‘N/A’ from RFP SOLICITATION INSTRUCTION 21. SITE VISIT/INSPECTION OFFEROR’S

FACILITIES and insert the following wording:

“A successful Offeror must maintain sufficient facilities that will demonstrate that Offeror can adequately perform Contract as specified herein. WMATA may make site visits prior to contract award and during contract performance to examine the offeror’s facilities. This will include inspection of facilities, warehousing, communication with key personnel and verification that necessary equipment, supplies, etc. are readily available. Facilities(s) must demonstrate that Offeror has the capability to perform the work described in the Technical Specifications.”

8. DELETE the acronym ‘N/A’ from “CHAPTER II , Clause 2. OPTIONS- EVALUATION – N/A and insert the following words: “In awarding this Contract, the Contracting Officer shall evaluate offers for any option quantities or periods contained in a solicitation in accordance with PPM §§ 4-21 through 4-23.”

9. DELETE the acronym ‘N/A’ from CHAPTER II, Clause 3. OPTIONS EXERCISE – N/A and insert the following words:

(a) When exercising an option, the Contracting Officer shall provide written notice to the Contract or within a reasonable amount of time before exercising the option.

(b) When the Contract provides for economic price adjustment and the Contractor requests a revision of the price, the

Contracting Officer shall determine the effect of the adjustment on prices under the option before the option is exercised.

(c) In accordance with PPM § 4-23, the Contracting Officer may exercise options only after determining that—

(1) Funds are available;

(2) The requirement covered by the option fulfills an existing WMATA need ;

(3) The exercise of the option is the most advantageous method of fulfilling WMATA’s needs, when price and other factors are considered.

(4) Contractor is not listed in the System for Award Management’s Exclusions (See www.sam.gov).

(5) The Contractor’s past performance evaluations on other Contract actions have been considered; and

(6) The Contractor’s performance on this Contract has been acceptable in that it received satisfactory ratings.

(d) The Contracting Officer, after considering price and other factors, shall make the determination on the basis of one (1) of the following:

(1) A new solicitation fails to produce a better price or a more advantageous offer than that offered by the option. If it is anticipated that the best price available is the option price or that this is the more advantageous offer, the Contracting Officer should not use this method of testing the market.

(2) An informal analysis of prices or an examination of the market indicates that th e option price is better than prices available in the market or that the option is the more advantageous offer.

http://www.sam.gov/

(3) The time between the award of the Contract containing the option and the exercise of the option is so short that it indicates the option price is the lowest price obtainable or the more advantageous offer. The Contracting

Officer shall take into consideration such factors as market stability and comparison of the time since award with the usual duration of Contracts for such supplies or serv ices.

(e) The determination of other factors under subparagraph (d):

(1) Should take into account WMATA’s need for continuity of operations and potential costs of disrupting operations; and

(2) May consider the effect on DBEs.

(f) Before exercising an option, the Contracting Officer shall make a written determination for the Contract file that the exercise is in accordance with the terms of the option, and the requirements of this clause. To satisfy requirements for full and open competition, the option must have been evaluated as part of the initial competition and be exercisable at an amount specified in or reasonably determinable from the terms of this Contract, such as:

(1) A specific dollar amount;

(2) An amount to be determined by applying provisions (or a formula) provided in this Contract, but not including renegotiation of the price for work in a fixed-price type Contract;

(3) In the case of a cost-type Contract, if—

(a) The option contains a fixed or maximum fee; or

(b) The fixed or maximum fee amount is determinable by applying a formula contained in this Contract;

(4) A specific price that is subject to an economic price adjustment provision; or

(5) A specific price that is subject to change as the result of changes to prevailing labor rates provided by the U.S.

Secretary of Labor.

(g) The Contract modification or other written document that notifies the Contractor of the exercise of the option shall cite this article as authority.”

10. ADD the following subparagraph to CHAPTER VII, Clause 2. INSURANCE REQUIREMENTS at the end of

Section IV under the paragraph titled ‘Additionally’: “If you do not currently carry all the required insurance for this RFP, a current certificate of insurance (COI) evidencing the insurance you do carry and a letter from your insurance agent/broker stating that “If our client (you) is awarded the contract, the required coverage will be provided” will suffice.

11. REPLACE “Technical Specification – E-Clip Installer – 16.3 Repair Parts and Service – subparagraph (2) with the following:

“The Contractor shall provide a preliminary comprehensive list of spare components to include description, OEM, unit prices, and recommended quantities for a one (1) year period. A separate preliminary list of spare parts necessary for routine maintenance shall also be provided to include description, OEM, unit prices, and recommended quantities.”

12. ADD “Technical Specification – Tie Plate Inserter - 16.3 Repair Parts and Service – subparagraph (2) with the following:

“The Contractor shall provide a preliminary comprehensive list of spare components to include description, OEM, unit prices, and recommended quantities for a one (1) year period. A separate preliminary list of spare parts necessary for routine maintenance shall also be provided to include description, OEM, unit prices, and recommended quantities.”

13. ADD “Technical Specifications – 5 Ton and 10 Ton Swing Loader -16.3 Repair Parts and Service – subparagraph (2) with the following: “The Contractor shall provide a preliminary comprehensive list of spare components to include description, OEM, unit prices, and recommended quantities for a one (1) year period. A separate preliminary list of spare parts necessary for routine maintenance shall also be provided to include description, OEM, un it prices, and recommended quantities.”

14. ADD the following clause as RFP SOLICITATION INSTRUCTION 32. ‘CYBERSECURITY REQUIREMENTS’:

CYBERSECURITY REQUIREMENTS

“This Article defines cybersecurity requirements for all hardware, software, and firmware included as part of a defined end item

(hereinafter referred to as the “products” for purposes of this section) to be provided under this Contract, whether resident within a microprocessor-controlled system, provided as part of test or interface equipment, provided for the purpose of post-download data analysis and processing, or incorporated within training technology and manuals, and Bench Test Equipment (BTE) as defined in the Technical Specifications of each product. T hese requirements apply to all systems that include processors or other programmable components such as Programmable Logic Devices

(PLDs). All products for this Contract are subject to these same requirements, except as stated within the specifications.

Contractor is required to flow these requirements down to all subcontractors and require that the subcontractors flow these requirements down to all of their subcontractors and subsuppliers, regardless of their supply chain tier. Thus, where the word

“Contractor” is used, it includes all subcontractors and subsuppliers, in the full supply chain.

All hardware, software, and firmware included as part of the finished product(s) shall comply with cybersecurity practices cu rrent at the time of delivery and consistent with cybersecurity frameworks s uch as those defined by the International Standardization

Organization (ISO), the National Institute of Standards and Technology (NIST), International Information Systems Security

Certification (ISC2), or Information Technology Infrastructure Library (ITIL). At a minimum, these practices shall include:

1. Removal of all software components that are not required for the operation and/or maintenance of the product. If removal is n ot technically feasible, then the Contractor shall disable software not required fo r the operation and/or maintenance of the product.

Contractor shall provide a list of all disabled software to the Contracting Officer’s Technical Representative for continuous cybersecurity monitoring purposes. This removal shall not impede the primary fu nction of the product.

2. Provision of all required technical documentation, and specific detail of software/firmware that supports the product, includ ing scripts and/or macros, run time configuration files and interpreters, databases and tables, and all oth er included software

(identifying versions, revisions, and/or patch levels, as delivered). The listing shall include all communications ports and authorized services required for normal operation, emergency operation, or troubleshooting.

3. Removal of and/or disabling, through software, physical disconnection, or engineered barriers, all services and/or ports in the product not required for normal operation, emergency operations, or troubleshooting. They shall include communications/network ports and physical input/output ports (e.g., USB docking ports, CD/DVD drives, video ports, and serial ports).

4. Provision of all required technical documentation and specific detail of the product’s security features and security -focused instructions on product maintenance, support, and reconfiguration of default settings.

5. Documentation of options for defining access and security permissions, user accounts, and applications with associated roles.

Contractor shall provide all access configurations, including any access credentials (e.g., maintenance account or default system usernames and passwords) used, and out-of-band support interfaces (e.g., remote service connections, and automated software update/patching interfaces).

DELIVERABLES

These cybersecurity requirements add no new deliverables to this Contract. All required technical details specified above are to be included as additions to the Draft Manuals (CDRL 16-01) and Final Manual Delivery (CDRL 16-02). The Service Manual, as required in Section 16.1.5, shall include the following as a standalone topic: “Cybersecurity.” The information in the Cybersecurity chapter will include all details required to service the hardware, software and firmware components of the finished end item.

Contractor will ensure that all hardware, software and firmware is included in the Parts Catalog, required in Section 16.1.6, Manuals

(CDRL 16-01 and 16-02). All software or firmware shall be identified and cataloged within each individual system. An index shall be included listing the software or firmware, the original equipment manufacturers’ (OEMs’) addresses and phone numbers. The software or firmware shall be listed with a numbering system that will allow WMATA to identify and track version changes. The version number shall be used in place of an OEM part number.”

QUESTIONS FROM INTERESTED VENDORS AND WMATA RESPONSES

Q1. Would WMATA take delivery in 2020 of the machines?

Response 1: Please see the below delivery time frames as stated in the technical specifications for each piece of equ ipment.

E-Clip Installer – 270 Days after Notice to Proceed

Tie Plate Inserter - 270 Days after Notice to Proceed

Swing Loaders – 180 Days after the Notice to Proceed

Q2. Does WMATA have a crane to unload a 22,000 LB. machine, or would we be required to lease a crane to unload to meet the FOB Delivery requirement?

Response 2. The contractor is required to unload any equipment delivered.

Q3. Clearance drawings on 17.1.3 and 17.1.4 are not legible. Please provide more clear drawings so that nothing is lost in translation.

Response 3. Revised drawings have been attached to this amendment.

THE FOLLOWING QUESTIONS ARE PERTAINING TO THE 5 TON AND 10 TON SWING LOADERS :

Q4. 2.1.2 3) Asks that each unit be equipped with a rigid boom, extended boom, and stiff hook. Can you confirm that this is referring to the standard boom, the telescopic boom, and the tote hook options? We do not recognize these terms.

Please see attached images of these options to confirm.

Response 4. We confirm that “standard, telescopic and tote hook options” are the attachments we would like. Feel free to amend that section to this language.

Q5. 2.7.2 1) Asks for 4 sets of diagnostic equipment. Is this per unit or total for the entire order? So for three 5 ton units and three 10 ten units, does WMATA need 4 sets of diagnostic equipment or 24 sets?

Response 5. We are requesting 4 sets per technical specification. If the different diagnostic equipment is required for the 5 ton and the 10 ton, then we would like 4 for each des ign application.

Q6. 4.3. 1)a) Specifies that hi-rail mechanical locks are prohibited, but 4.3. 4) Requires hi-rail positive locks for on-rail and off-rail travel modes. Please elaborate on what WMATA deems an acceptable positive lock for hi-rail.

Response 6. Revise 4.3.1)a) last sentence to read “Mechanical locks are prohibited for the on -rail travel mode.” And, revise

4.3.4) to read “Hi-Rail shall have a positive lock for off-rail travel mode and for on-rail freewheel towing.”

WASHINGTON METROPOLITAN

AREA TRANSIT AUTHORITY

FOR INFORMATION ONLY - DO NOT

MANUFACTURE TO THIS DRAWING

Title:

7000 SERIES

RAILCAR

PROCUREMENT

Sheet No. Rev:

Rev Date Description

Key items illustrated on this drawing:

Dynamic Outline

7000-04 B

(ADDED)

22 Oct

Initial R elease

A 27 J an�

R edrew chart & notes

B 22 F eb

R evised chart & notes

NOTES:

1. THIS OUTLINE INCLUDES CAR BODY TOERANCES, SUSPENSION

MOTIONS AND MOVEMENTS PLUS THE FOLLOWING:�

LATERAL MOVEMENT

2. THE MAXIMUM EFFECTED OUTLINE HAS BEEN

USED FOR STATION CONSTRUCTION AND MUST

NOT BE EXCEEDED BY CARS WHEN OPERATING THROUGH STATIONS

3. SEE DRAWING 7000-29 "UNDERFLOOR CAR CLEARANCE" FOR

CLEARANCE TO RUNNING AND 3RD RAIL.

WMATA MAX. CAR

BODY OUTLINE

(STATIC)

WMATA MAX.

EXPECTED

DYNAMIC OUTLINE

MAX. POSSIBLE

WMATA SPEC.

(DYNAMIC)

PT. BL WL BL WL BL WL

A 0.00 130.00 0.87 131.05 3.13 133.13 B 10.00 - 10.87 130.92 13.13 133.00 C 20.00 129.50 20.87 130.52 23.13 132.63 D 30.00 128.80 30.87 129.85 33.13 131.93 E 35.00 128.25 35.87 129.30 38.13 131.38 F 40.00 127.41 40.87 128.46 43.13 130.54 G 45.00 126.50 45.87 127.05 48.13 129.13 H 50.72 120.50 53.65 120.15 59.13 114.25 I 59.63 69.44 61.67 68.93 64.90 62.74 J 60.31 68.75 62.33 68.22 65.54 62.01 K 60.63 65.00 62.53 64.47 65.63 58.25 L 60.84 60.00 62.73 56.11 65.53 53.25 M 60.88 55.00 62.68 51.11 65.27 48.25 N 60.69 50.00 62.41 46.11 64.76 43.28 O 60.44 45.00 62.07 41.11 64.22 38.30 P 60.00 40.00 61.54 36.12 63.48 33.34 Q 59.16 35.00 60.61 31.14 62.33 28.40 R 55.50 25.00 56.78 21.20 58.07 18.64 S 47.50 20.81 48.71 17.15 49.83 14.95 T 47.50 6.88 48.46 3.23 48.98 1.04 U 0.00 6.88 0.97 4.06 1.58 3.94

CARBODY APPENDAGES

A1 10.09 132.86 7.20 135.52 A2 13.07 132.77 15.96 135.43 A3 50.95 123.25 53.84 125.91 A4 52.57 121.75 55.46 124.41 A5 50.95 123.25 58.83 121.07 A6 52.57 121.75 60.37 119.49 A7 52.57 119.44 60.25 113.81 A8 58.50 21.94 61.39 24.59 A9 58.50 20.81 61.20 13.66

A10 54.38 20.81 57.08 13.82 A11 54.38 17.63 56.96 10.65 A12 47.50 7.63 50.39 2.37

* All dimensions in inches

WASHINGTON METROPOLITAN

AREA TRANSIT AUTHORITY

FOR INFORMATION ONLY - DO NOT

MANUFACTURE TO THIS DRAWING

Title:

7000 SERIES

RAILCAR

PROCUREMENT

Sheet No. Rev:

Rev Date Description

Key items illustrated on this drawing:

Underfloor C ar C learance

7000-29 0

(ADDED)

Initial R elease22 F eb