Form_Technical_Expertise_and_Experience.docx

This is a Technical Expertise and Experience Form for the City of Gainesville Parks, Recreation and Cultural Affairs' grounds maintenance procurement at Evergreen Cemetery. The City solicits bids for year-round landscape maintenance services at the 56-acre facility located at 401 SE 21st Avenue in Gainesville, Florida, including debris removal, mowing, edging, raking, pruning, fertilizing, and blowing. Required services include weekly mowing from May through September and bi-weekly to monthly mowing during other seasons, mechanical edging every two weeks from March through October, twice-annual shrub pruning, April raking prior to fertilization, application of slow-release 10-10-10 fertilizer at 400 pounds per acre, and weekly debris removal. A mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with a question submission deadline of April 27, 2026 at 3:00 p.m. and a bid response deadline of May 7, 2026 at 3:00 p.m. The contract term runs from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods.

Bidders must demonstrate minimum experience qualifications including five years in commercial landscape maintenance for supervisory personnel and one year for field and labor force staff. All bid submissions must include completed Technical Expertise and Experience Forms, Resources Forms detailing equipment inventories, and Reference Forms documenting three verifiable references from similar projects completed within the past two years. Commercial-grade equipment must meet specified age requirements: mowing equipment less than 10 years old, handheld equipment less than 5 years old, and vehicles less than 15 years old. Evaluation criteria include price, technical expertise and past performance, and resource availability. Local preference provisions may be awarded to vendors possessing a valid City of Gainesville business tax receipt issued at least six months prior to bid opening and maintaining a physical business address within city limits. Contractors must maintain workers' compensation insurance, professional liability insurance as determined by the City, public liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $500,000 per occurrence. Payment will be made electronically via electronic funds transfer within forty-five days of receipt of a complete and correct invoice.