Form_Technical_Expertise_and_Experience.docx

This is a Technical Expertise and Experience form for the City of Gainesville Parks, Recreation and Cultural Affairs' grounds maintenance solicitation at Evergreen Cemetery, a 56-acre facility located at 401 SE 21st Avenue in Gainesville, Florida. The form requires bidders to demonstrate minimum experience levels for all staff assigned to the project, with supervisory personnel required to possess at least five years of commercial landscape maintenance experience and field laborers requiring a minimum of one year in commercial landscape maintenance. The procurement solicits bids for year-round landscape maintenance services including debris removal, mowing, edging, raking, pruning, fertilizing, and blowing. Service requirements include weekly mowing from May through September and bi-weekly to monthly mowing during other seasons, mechanical edging every two weeks from March through October, twice-annual shrub pruning, April raking prior to fertilization, application of 10-10-10 slow-release fertilizer at 400 pounds per acre, and weekly debris removal. A mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with a question submission deadline of April 27, 2026 at 3:00 p.m. and bid response deadline of May 7, 2026 at 3:00 p.m. The contract term runs from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods.

Bidders must provide at least three verifiable references from similar projects completed within the past two years and possess adequate commercial-grade equipment meeting specified age requirements. Equipment must be less than 10 years old for mowing equipment, less than five years old for handheld equipment, and less than 15 years old for vehicles. Evaluation criteria include price, technical expertise and past performance, and resource availability. Local preference provisions may be awarded to vendors with a valid City of Gainesville business tax receipt issued at least six months prior to bid opening and a physical business address within city limits. The contractor must maintain workers' compensation insurance, professional liability insurance as determined by the City, public liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $500,000 per occurrence. Payment will be made electronically via electronic funds transfer within forty-five days of receipt of a complete and correct invoice. The solicitation requires compliance with Florida's E-Verify employment verification requirements and living wage requirements through September 30, 2026. No specific budget range or award value is disclosed.