Form_Resources.docx

This is a Resources Form for the City of Gainesville Parks, Recreation and Cultural Affairs solicitation for grounds maintenance services at Evergreen Cemetery, a 56-acre facility located at 401 SE 21st Avenue in Gainesville, Florida. The form requires bidders to document all equipment that will be used for cemetery grounds maintenance, including mowing equipment, transportation vehicles, handheld equipment, and miscellaneous equipment such as fertilization and spraying devices. Bidders must provide detailed information on the make, model, year, quantity, and intended use for each piece of equipment. The contract term runs from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods. A mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with a question submission deadline of April 27, 2026 at 3:00 p.m. and a bid response deadline of May 7, 2026 at 3:00 p.m.

Equipment specifications are strictly enforced: all mowing equipment must be commercial grade and less than 10 years old, handheld equipment such as string trimmers, blowers, edgers, and chainsaws must be less than 5 years old, and transportation and trailering equipment must be less than 15 years old. Bidders must possess at least five years of experience in landscape maintenance with supervisory personnel holding five years of supervisory experience and must provide three verifiable references from similar projects completed within the past two years. Local preference provisions may be awarded to vendors with a valid City of Gainesville business tax receipt issued at least six months prior to bid opening and a physical business address within city limits. The solicitation requires contractors to maintain workers' compensation insurance, professional liability insurance as determined by the City, public liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $500,000 per occurrence. Payment will be made electronically via funds transfer within forty-five days of invoice receipt, and either party may terminate the contract without cause upon thirty days' written notice.