Form_Bid.docx

This is a Bid Form document issued by the City of Gainesville Parks, Recreation and Cultural Affairs Department for grounds maintenance services at Evergreen Cemetery. The City of Gainesville solicits bids for year-round landscape maintenance services at the 56-acre Evergreen Cemetery facility located at 401 SE 21st Avenue, Gainesville, Florida. Services include debris removal, mowing, edging, raking, pruning, fertilizing, and blowing. Specific maintenance requirements include weekly mowing from May through September and bi-weekly to monthly mowing during other seasons, mechanical edging every two weeks from March through October, twice-annual shrub pruning, April raking prior to fertilization, and weekly debris removal. The mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with a question submission deadline of April 27, 2026 at 3:00 p.m., and a bid response deadline of May 7, 2026 at 3:00 p.m. The contract term runs from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods.

Bidders must submit a completed Bid Form with pricing for the full range of services for one 12-month period; all quoted prices are considered firm bids unless price escalation provisions are stated on a separate attached sheet. Minimum qualifications require at least five years of landscape maintenance experience with supervisory personnel possessing five years of supervisory experience, three verifiable references from similar projects completed within the past two years, and adequate commercial-grade equipment meeting specified age requirements. Local preference provisions apply to vendors with a valid City of Gainesville business tax receipt issued at least six months prior to bid opening and a physical business address within city limits. The City reserves the right to add, delete, or modify locations, services, items, materials, and other contract aspects with price adjustment negotiated between the contractor and City representative. Insurance requirements include workers' compensation, professional liability, public liability of $1,000,000 per occurrence, and automobile liability of $500,000 per occurrence. No specific budget amount is disclosed in the solicitation documents. Payment will be made electronically via funds transfer within forty-five days of invoice receipt, and either party may terminate without cause upon thirty days' written notice.