Forensic BH Slide Deck.pdf

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Department of Human Services

Pre-Proposal Conference Webinar Forensic Behavior Health

June 23, 2026

Table of Contents

1 Housekeeping Items

Program & RFP Overview

Benita King, Operations Director, DHS Child Welfare Operations

RFP Submission and Process

Dawn Williams-Jones, RFP Manager, DHS Finance

Contract Process

Judith Jones, Contracts Supervisor, DHS Finance

Housekeeping: Management Guidelines

• All participant phones/microphones will be muted.

• Please enter your name, email, and organization in the chat box

• All questions concerning this RFP must be submitted in writing via email to DHSRFP@phila.gov no later than June 29, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

mailto:DHSRFP@phila.gov

Program Overview

Who are we?

Philadelphia Department of Human Services is the county child welfare and juvenile justice agency and is overseen by the Office of Children and Families.

Vision

• We aspire for all Philadelphia children and youth to have access to the support, resources, and opportunities they need to thrive within their communities.

Mission

• Serve Philadelphia’s children, youth, families, and communities by building on their strengths and advancing safe and supportive environments.

The Department is comprised of the following divisions:

• Administration and Management (A&M)

• Child Welfare Operations (CWO)

• Early Childhood Education (ECE)

• Finance

• Juvenile Justice Services (JJS)

• Performance Management & Technology (PMT)

• Policy Development & System Enhancement (PDSE)

Project Background

• The Department of Human Services (DHS) seeks to expand its capacity to obtain high-quality forensic behavioral health evaluations for individuals and families involved in the child welfare system. These evaluations defined as assessments ordered by the court or reasonably expected to be submitted to the court play a critical role in informing case planning, judicial decision making, and the development of safe, appropriate permanency options for children.

Problem Statement

• DHS currently faces gaps in the availability, timeliness, and consistency of forensic behavioral health evaluations needed to support child welfare cases. These gaps can delay critical decisions related to safety, permanency, and service planning, particularly when specialized expertise such as forensic psychology and trauma specific evaluation is required. Without a robust network of qualified providers, the child welfare system risks delays, inconsistent recommendations, and insufficient information to guide court involved decisions.

Outcome Goals

• Increase the availability of qualified forensic evaluators capable of delivering timely, comprehensive, and culturally competent assessments.

• Improve the quality and clarity of information available to DHS and the courts.

• Strengthen system efficiency through reliable reporting, timely communication, and structured fee-for-service processes.

• Support child safety, permanency, and wellbeing by providing evaluations that directly inform case planning and judicial decision making.

Service Requirement (Include but not limited to the following…)

Qualified applicants should have the following;

• Expertise and capacity to provide a flexible and comprehensive array of evaluation services.

• Appropriate training and experience needed to effectively communicate their findings to the court.

• Ability to conduct evaluations in a location that is accessible to public transportation or be willing to conduct evaluations in a designated safe, confidential and neutral site, if appropriate.

• Education, training, experience and/or supervision in the areas of child and family development, child and adult psychopathology, the impact of separation on the child, the nature and consequences of different types of child abuse and neglect, and the impact of trauma on individuals and family systems.

(Please refer to section 3.1 for additional requirements)

Reporting requirements

• Applicant shall submit a monthly invoice detailing the services provided and the associated costs. If hourly rates are charged, the invoice must also detail the date of the service, the number of hours, the hourly rate, and the individual who performed the service.

• In addition, the Applicant shall submit a comprehensive monthly written report to the DHS Project Manager within the required timeframe.

Quarterly outcome reports must also be submitted, aligned with the performance metrics as outlined in the RFP.

RFP Submission & Process

RFP Submission and Process

• Proposals must be received no later than 5:00 p.m. Philadelphia, PA, local time, on

July 15, 2026. Do not wait until last minute to submit!

• It is mandatory that all who intend to submit a proposal respond by the deadline.

• All questions concerning this RFP must be submitted in writing via email to

DHSRFP@phila.gov no later than June 29, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

• Responses will be posted on July 7, 2026, on the City’s EContract Philly website at https://philawx.phila.gov/econtract/ (go to the Opportunity Details page for this notice of contracting opportunity). Responses posted on the City’s website become part of the RFP upon posting.

https://philawx.phila.gov/econtract/

RFP Schedule

DATE ACTIVITY

June 15, 2026, Issue Request for Proposal

June 23, 2026, @10:30AM (Local Philadelphia Time)

Pre-Proposal Meeting (Optional) Location : WebEx

June 29, 2026, by 5PM (Local Philadelphia Time)

Applicant deadline to submit questions, request (Local Philadelphia Time) clarification due to DHSRFP@phila.gov only!

July 7, 2026, by 5PM (Local Philadelphia Time)

Response to questions posted

July 15, 2026, by 5PM (Local Philadelphia Time)

Applicant deadline to submit Proposal on eContracts Philly

Week of July 20, 2026 Interview/Presentations will be required upon candidates mailto:DHSRFP@phila.gov

Forms required with RFP submission

• Appendix A- General Provisions

• Appendix B - City of Philadelphia Tax and Regulatory Status and

Clearance Statement

• Appendix D - Local Business Entity or Local Impact Certification

• Appendix E - LGBTQ Applicant Opportunity Data

• Appendix G - Budget Template

Important Resource: RFP Checklist

• All can be found on the City’s eContractPhilly website at

• EIN, Agency Name – Be sure your info matches your registration on eContract Philly

• Insurance requirements – Article X General Provisions

• Living Wage for FY27 is $17.36/hour for all employees, both part-time and full-time

• All required documents must be received prior to routing your contract (Insurance, scope, license (if applicable), W9, etc.)

• Contract conformance process can take up to 3 months.

• The City can not process any invoices for payment until the contract conformance process is complete.

Contacts

• eContractPhilly Tech Support: econtractphilly@phila.gov or 215-686-4914

• All questions concerning this RFP must be submitted in writing via email to dhsrfp@phila.gov no later than June 29, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

• Responses will be posted on July 7, 2026, on the City’s eContractPhilly website at https://philawx.phila.gov/econtract/ (go to the Opportunity Details page for this notice of contracting opportunity).

• Responses posted on the City’s website become part of the RFP upon posting.

mailto:econtractphilly@phila.gov mailto:dhsrfp@phila.gov

Thank You!