(For Reference) RFQ-P 2024-041 Design Professional Fire Station 16.pdf

Board of Commissioners Solicitation No: 2024-041

Request for Qualifications (Step I) and

Request for Interviews (Step II) to provide

Design Professional Services for

Project No: GSA-2024-004

Fire Station 16 190 W Main St, Canton, GA 30114

(formerly a US Postal Service Office and Canton City Hall)

Issue Date: February 27, 2025

TABLE OF CONTENTS

A. PROJECT FACT SHEET

B. SOLICITATION OVERVIEW

1. General Project Information

2. Procurement Process

3. Terms

C. REQUEST FOR QUALIFICATIONS (RFQ)

1. Questions and Request for Clarifications

2. Minimum Qualifications

3. Evaluation Criteria

4. Statement of Qualifications Contents

5. Submittal of Statements of Qualifications

6. Finalist Notification

D. REQUEST FOR INTERVIEWS (FROM QUALIFIED FINALIST)

1. Questions and Request for Clarifications

2. Pre-Proposal Site Visit

3. Interview Information

4. Criteria for the Evaluation of Firms

5. Instructions for Preparing Fee Proposals

6. Final Selection

E. ATTACHMENTS

1. Site Boundary “24059-BNDY-1.pdf”

2. NOVA Report “NOVA Report - Cherokee County - Old Post Office Building”

3. Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11-2024.pdf

4. County Professional Services Insurance Requirements

5. County Agreement: AIA B101™ – 2017, Standard Form of Agreement Between Owner and

Architect

F. REQUIRED ITEMS (Pass/Fail) Must be submitted along with your Statement of Qualifications. Required forms APPENDIX “A” through “F” are in the “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11- 2024.pdf” attachment.

1. APPENDIX “A”: INFORMATION & ADDENDA ACKNOWLEDGEMENT FORM

2. APPENDIX “B”: NON-COLLUSION AFFIDAVIT

3. APPENDIX “C”: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(l)

4. APPENDIX “D”: REFERENCES

5. APPENDIX “E”: ACCEPTANCE OF COUNTY AGREEMENT

6. APPENDIX “F”: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND …..

7. INSURANCE : As requested in the “County Professional Services Insurance Requirements”

8. CERTIFICATIONS / LICENCES / REGISTRATIONS: As required by law and/or as requested.

Provide copies:

Relevant licenses. (i.e., Registered Architect, Professional Engineer, Etc.)

Registered to do business in the State of Georgia with the Georgia Secretary of State

A - PROJECT FACT SHEET

Design Professional Services Solicitation No. 2024-041 Project No: GSA-2024-004

Fire Station 16 190 W Main St., Canton, GA 30114

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in the Eastern Standard Time Zone.

The Owner reserves the right to adjust the schedule as deemed necessary.

STEP I

Date Time Activity

2/27/2025 --- a. Owner issues public advertisement of RFQ

3/6/2025 5:00 PM b. Deadline for submission of questions

3/18/2025 5:00 PM c. Deadline for submission of Statement of Qualifications

3/27/2025 --- d. Selection Committee meets to determine finalist firms

STEP II

3/28/2025 ---- a. Owner issues Request for Interviews for finalist firms

4/4/2025 11:00 AM b. Pre-Proposal Site Visit for finalist firms

4/11/2025 5:00 PM c. Deadline for submission of questions

4/22/2025 ---- d. Owner interviews finalist firms

Cherokee County Procurement Department procurement@cherokeecountyga.gov with cc to:

Brian E. Davis, Sr. Procurement Specialist bedavis@cherokeecountyga.gov

Office: 770-721-7805

Upload one (1) electronic copy of the complete package in .pdf format to the County’s official platform (“Designated Website") at: https://www.bidnetdirect.com/georgia/cherokeecounty

SCHEDULE OF EVENTS

SUBMISSION INFORMATION

POINT OF CONTACT (POC)

mailto:procurement@cherokeecountyga.gov mailto:bedavis@cherokeecountyga.gov https://www.bidnetdirect.com/georgia/cherokeecounty

B - SOLICITATION OVERVIEW

Design Professional Services

The General Services Agency (GSA), on behalf of the Cherokee County Board of Commissioners

(CCBoC) as “Owner”, is seeking Statements of Qualifications from qualified design professionals (DP) with fire and emergency service experience, interested in providing comprehensive design professional services for a project known as Project No. GSA-2024-004 Fire Station 16, on behalf of

Cherokee County Fire and Emergency Services (“Using Agency” or ''CCFES'').

1. GENERAL PROJECT INFORMATION

The purpose of this project is to provide a Two (2) bay Fire Station (No. 16) which will serve downtown Canton and the surrounding community.

Agency Background:

The history of the fire service in Cherokee County dates to December 8th, 1973, when an all-volunteer group set up the first fire station in the Oak Grove community. In 1976, the Oak Grove station would become the first paid station in the County. The original fire station building was in operation until July 24, 2018, when a building was officially opened. On May 13th, 1997, the

Cherokee County Board of Commissioners voted to allow a referendum of the public for the creation of a single fire district that would encompass all Cherokee County, except for any region already incorporated into a separate fire district. The citizens formally approved the fire district creation and Cherokee County Fire Department was born. After many years of growth and development, the fire service in Cherokee County transformed from an all-volunteer agency to a mix of volunteer and paid personnel, to the dynamic all risk life safety response provider it is today. In the pursuit of continuous improvement, CCFES has set out to become an international accredited agency through a rigorous process set forth by the Center for Public Service Excellence

(CPSI) and the Commission on Fire Accreditation International. It is through this self-examination that this department has identified critical strengths that will continue to be built upon, as well as weaknesses that are being monitored, evaluated, and addressed. Over the years, Cherokee

County Fire & Emergency Services has strived to stay up to date with new technology and techniques while keeping a watchful eye on the needs and expectations of the citizens of

Cherokee County. In alignment with national standards, the department has adapted to new challenges in the community by strategically adding new stations and programs, rigorously training its firefighters, and continuing to improve upon quality-of-service delivery.

Project Description:

Located at 190 W Main St., Canton, GA 30114, the site is home to a former US Post Office Building constructed in 1928, which in the 1970’s was re-tasked to become Canton City Hall. The project scope includes program, concept and cost model verification, schematic design, design development, construction documents, bid/permit assistance and construction contract administration.

Project Budget

The preliminary Stated Cost Limitation (SCL) for construction cost of the project is estimated at five million, nine-hundred and seventy five thousand dollars ($5,975,000.00).

Project Schedule

The duration for the program verification through construction award is approximately six (6) months. Construction contract administration is anticipated at twelve (12) to substantial completion and no more than two (2) months for punch list and close out, paralleling the construction schedule from award to final completion.

Sustainability Goals and Requirements

Though the project will not seek a sustainability certification it is the desire of the County to incorporate sustainable design and construction concepts in the project where economically practical within the stated cost limitation. Use of principles from the Energy Efficiency &

Sustainable Construction Act (EESCA) of 2008 (O.C.G.A. 50-8-18), Leadership in Energy and

Environmental Design (LEED), Green Globes, and/or Energy Star are examples of sustainability rating systems whose principles align with the County’s goals.

Design and Project Management Reporting Systems

The DP shall provide the Owner access to their Project Management Reporting system for contract administration processes including, but not limited to: Drawing Releases, Requests for

Information, Change Orders, Payment Applications, Notices of Non-Compliance and

Encumbrance Records from award through completion of the warranty period. At the close of the warranty period, access in perpetuity or a digital transmittal of all project management information is required.

Contract Information

The contract for construction professional services will be:

AIA Document B101™ – 2017, Standard Form of Agreement Between Owner and Architect and Cherokee County Amendments.

Firms are encouraged to review and become familiar with the terms and conditions of this agreement. Firms participating in this procurement process agree to execute the contract form as part of (APPENDIX “E”: ACCEPTANCE OF COUNTY AGREEMENT).

2. PROCUREMENT PROCESS

Step I - Request for Qualifications

The selection process starts with a Request for Qualifications (“RFQ”). Interested firms shall submit Statements of Qualifications. Firms meeting the Minimum Qualifications outlined in the

RFQ will have their Statements of Qualifications reviewed by a Selection Committee consisting of representatives of the Using Agency, the GSA and internal project stakeholders such as

Property Management, Information Technology, Finance and possibly third-party representatives (i.e., Design Professional, Commissioning Agent, etc.). The Selection Committee shall score each Statement of Qualifications to create a shortlist of the firms with the most appropriate qualifications for the Project (“Finalist Firms”).

Step II - Request for Interviews

Finalist Firms will be invited for Interviews with the Selection Committee. The Owner also reserves the right to forgo Step II and proceed to award to the highest ranked firm based on the evaluations in Step I, at their discretion.

3. TERMS

All respondents to this RFQ are subject to instructions communicated in this document and additional terms and conditions contained in attachment (Cherokee County Standard Solicitation

T_Cs_FORMS_REV 7-11-2024.pdf) for additional requirements. The Owner reserves the right to reject any or all Statements of Qualifications or postpone/cancel this selection/solicitation.

Statement of Agreement

With submission of a statement of qualifications (SOQ), the submitting Firm agrees that he/she has carefully examined the Request for Qualifications, and the submitting Firm agrees that it is the submitting Firm’s responsibility to request clarification on any issue(s) in any section of the

Request for Qualifications with which the submitting Firm disagrees or needs clarified. The submitting Firm also understands that failure to mention these items in the proposal will be interpreted to mean that the submitting Firm is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of an SOQ, the submitting Firm hereby certifies: (a) that this SOQ is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that the submitting Firm has not directly or indirectly included or solicited any other submitting Firm to put in a false or insincere proposal;

(c) that the submitting Firm has not solicited or induced any person, firm, or corporation to refrain from sending an SOQ.

Joint-Venture Proposals

The Owner does not generally desire to enter into “joint-venture” agreements with multiple firms. In the event two or more firms desire to “joint-venture,” a single firm must maintain status as the Prime Consultant with the remaining firms participating as Subconsultants.

C - REQUEST FOR QUALIFICATIONS (RFQ)

Step I – Request for Qualifications. All firms interested in performing Design Professional Services shall submit a Statement of Qualifications in accordance with the terms below.

1. QUESTIONS AND REQUEST FOR CLARIFICATIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown on the Project Fact Sheet. All relevant and significant questions submitted in writing using the County’s Designated Website prior to the deadline will be compiled, with answers posted using addenda at:

For questions received after the deadline for submission of questions has past, the County will be under no obligation to respond. See also “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11-2024.pdf”, Section 2, for additional requirements.

2. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications to have their Statement of Qualifications reviewed and scored by the Selection Committee. All “REQUIRED ITEMS (Pass/Fail)” are identified in section “F” of the TABLE OF CONTENTS.

3. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

25% Firm Resources:

Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financial information, and other evidence of stability.

45%

Firm Experience Staff Qualifications, and Performance

Firm’s relevant project experience and team qualifications, including the demonstrated ability of firm in creating effective design of projects comparable in complexity, size, and function to the one contemplated hereby as well as Experience of the principal, lead designer, and project manager and team members on completed projects Previous Performance of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during design and construction, the firm’s control of design schedule, quality, and budget. Evaluators may also consider personal or previous experience with another firm(s).

30%

Approach

Firm’s suitability to provide services for the project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, record of addressing public safety, environmental challenges, accessibility for persons with disabilities and special needs, special services for project-related concerns, and knowledge of or experience with the local construction market.

4. STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms.

REQUIRED CONTENTS FOR ALL STATEMENTS OF QUALIFICATIONS

A

FIRM RESOURCES

A1

Provide basic company information:

A. Company name, address, name of primary contact, the year the company was established, telephone number, fax number, e-mail address, and company website.

B. Provide form of ownership, including state of residency or incorporation, and number of years in business.

C. If the firm has multiple offices, the qualification statement must include:

a. Information about the parent company and branch office separately.

b. Identify the office from which the project will be managed and its proximity to the project site.

c. Indicate the year the local office was established and the total number of staff in the office and their disciplines.

D. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure?

A-2

Briefly describe the history and growth of your firm. Provide general information about the firm's personnel resources, including disciplines, numbers, classifications of employees, and locations and staffing of offices.

A-3a

Has the firm or any of its principals been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain.

A-3b State whether the firm, or a member thereof, has ever been removed from a contract or failed to complete a contract as assigned? If so, provide explanation.

A-4

List the firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and supply main financial and banking references.

B

FIRM EXPERIENCE, STAFF QUALIFICATIONS AND PERFORMANCE

B-1a Describe your firm's proposed design team. Firms are highly encouraged to provide a detailed organization chart

Please designate the specific individuals who will fill the key roles on your team and provide a resume for each individual. Firms should list all positions/persons that DP expects to serve or who’s time will be charged to the project. An example list might include:

1. Project Executive

2. Principal In Charge

3. Project Manager

4. Project Architect(s) | Project Interior Designer(s)

5. Project Engineers

6. Other Project Management/Support Staff, Subject Matter Experts, etc.

At a minimum, the response should include the following:

1. Resume highlighting background, education, equivalent and similar experience first, followed by experience deemed relevant by the firm.

2. Total years of experience, current professional registrations, certificates, credentials, etc.

3. Role and total years of service with the firm. If tenure is not consecutive, indicate dates.

4. Home office location. If working regionally, indicate percentage of time in metro Atlanta.

5. Proposed role, percentage of time committed and availability for this project.

a) If not a full-time employee of the proposing firm, indicate any relevant background, type, and tenure of the business relationship. (i.e. sub consulting firm, independent consultant, part-time employee of the proposing firm, etc.)

B-1b Please identify the individual (or individuals) who, from project start to finish, will be the leaders of your team and the principal points of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

B-2 Provide example project information to demonstrate the firm’s experience considered by the proposer to be similar (or relevant). Describe no less than three (3) and no more than five (5) projects in order of most relevant to least relevant.

It is highly suggested that proposers note similarities of the example projects had how they relate to this project. At a minimum, the example project information should include the following:

a. Example project name, location, year services were provided.

b. Duration of (design phase) services

c. Brief narrative for each example project and physical description to include (at a minimum) site and building area(s), number of stories, features, unique components and/or equipment relevant to this project.

d. Project delivery method, stated cost limitation, and final construction cost.

e. Construction duration.

f. Graphic information to describe the project, such as plans, elevations, sections, models, illustrations, or photography. A mix of process images and finished products is encouraged to show planning and outcome.

g. Services performed by the firm, office that led the project and key personnel that led the example project. If key personnel are not proposed for this project, indicate if they are still with the firm.

h. Indicate if personnel proposed for this RFQ/I in B-1 (above) participated on the example project, and their role.

i. Respective Owner’s contact information and stated satisfaction with the service of your firm. Provide any Owner- written letters of reference/recommendation about the firm’s performance on the project.

j. User Agency/End-user’s contact information.

k. Construction firm’s contact information. (If applicable to the project scope).

Reference letters, encouraged.

l. One page per example project preferred with a consistent layout for ease of review and comparison of information. Maximum of two pages per example project.

IMPORTANT: If an example project is the experience of an employee while employed by another firm (not the proposing firm), you must clearly indicate the employee’s role and the name and location of the firm of record for the example project. Failure to report this information will result in the firm being eliminated from consideration.

C

APPROACH

C-1 As a renovation, due diligence and coordination of the design with existing conditions is of critical importance. Describe your approach to managing due diligence and describe your relationship with subject matter experts such as engineers and envelope specialists proposed for your team, indicating the type and quantity of projects successfully completed working together as a team (preferred) and/or what assignment(s) you have engaged them to perform for this project.

C-2 With respect to the current stated cost limitation, briefly describe your team’s initial observations regarding the project scope, schedule and budget.

C-3 Similarly, what are your initial observations regarding the potential application of sustainable design principles and/or use of a sustainability rating system such as EESCA, LEED, Green Globes, EnergyStar, etc.? Simply listing staff accreditations and certified projects is of no intertest unless demonstrated as applicable to this project.

C-4 Provide any information that may serve to differentiate your firm from other firms in suitability for the project. Suitability may include, but is not limited to, the size and resources of the firm as related to the size and complexity on the Project, any special or unique qualifications for the project, any techniques or methodologies offered by the firm that may be particularly suitable for this project type, a long history and/or list of projects of this type.

5. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

To expedite the review of submittals, it is essential that respondents follow the format and instructions as follows:

Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. Boiler plate responses are discouraged. Emphasis should be on completeness, relevance, clarity of content and enough information to make your point in the least amount of explanation. Respect the review committee members’ time. Less is more.

Responses (file names) must reference the RFQ No.-MP, the firm’s name, and the word “Qualifications.”

(Naming Convention: RFQ No.-DP_Company Name_Qualifications) Example: “2024-000-DP_ABC Company_Qualifications”

The entire submittal should be submitted as ONE (1) file. Do not submit individual documents or sections separately. Upload a single file of the complete package in .pdf format to:

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

The total page count of the submittal must not exceed 50 pages. All pages count regardless of content - including the cover, blanks, appendices, etc.

No links to external electronic documents are permitted.

Be sure to include all REQUIRED ITEMS (Pass/Fail)

Must be submitted along with your Statement of Qualifications. Required forms APPENDIX “A” through “F” are in the “Cherokee County Standard Solicitation T_Cs_FORMS_REV 7-11- 2024.pdf” attachment.

1. APPENDIX “A”: INFORMATION & ADDENDA ACKNOWLEDGEMENT FORM

2. APPENDIX “B”: NON-COLLUSION AFFIDAVIT

3. APPENDIX “C”: CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(l)

4. APPENDIX “D”: REFERENCES

5. APPENDIX “E”: ACCEPTANCE OF COUNTY AGREEMENT

6. APPENDIX “F”: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND …..

9. INSURANCE: As requested in the “County Professional Services Insurance Requirements”

7. CERTIFICATIONS / LICENCES / REGISTRATIONS: As required by law and/or as requested.

Provide copies:

Relevant licenses. (i.e., Registered Architect, Professional Engineer, Etc.)

Registered to do business in the State of Georgia with the Georgia Secretary of State

Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events.

Printed copies will not be accepted.

Firms are encouraged to verify that their submittal was received and should do so on the date they are due with the point of contact on the Project Fact Sheet.

6. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted at:

https://www.bidnetdirect.com/georgia/cherokeecounty.

D - REQUEST FOR INTERVIEWS FROM QUALIFIED FINALISTS

Step II – Requests for Interviews. All firms selected during the RFQ Process are invited to submit proposals and interview with the Selection Committee as further described in Section D of this RFQ in accordance with the following terms.

1. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events on the Project Fact Sheet.

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposed exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Questions from Design Professionals about any aspect of the RFP, or the project, must be submitted in writing to the point of contact on the Project Fact Sheet.

2. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory. The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists.

Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review.

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

3. INTERVIEW INFORMATION

Firms selected to make presentations will be notified by the Notice to Finalists letter issued by the Point of Contact listed on the Project Fact Sheet. The Notice to Finalists letter will designate a place and time for the interview session and contain relevant information regarding the presentations.

The intent of the formal interview process is to provide the Selection Committee with in-depth information about the firm to make a final selection of the best-suited firm for the Project. Firms are discouraged from summary reviews of the general company history and past experience previously submitted in Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview, including at a minimum: the principal in charge, project manager, project architect and other proposed team leadership deemed important to the project’s delivery by the proposer.

The interview sessions will last a total of 60 minutes.

The format for the interview will be as follows:

a) Introductions & Project Approach (35 minutes)

Introductions This is an opportunity for firms to introduce their proposed team. Each proposed team member participating in the interview session should introduce themselves to the selection committee, and should, at a minimum, address the following:

• Their relevant project experience

• Their training background

• The reason they were chosen to participate on the project

Project Approach Firms will have the flexibility to approach the presentation in a manner of their choosing.

Firms should focus their presentations on their plan for managing design issues. The proposing team may use visual aids such as PowerPoint to assist with their presentation.

Suggested topics include:

• Stakeholder Engagement

• Design, Construction Administration, and Close-Out Approach/Processes

• Quality Control

• Cost Control

• Schedule

• Any unique characteristics or services the firm offers

b) Questions and Answers – (25 minutes)

Twenty-five to thirty minutes of the interview time should be reserved for questions from the Selection Committee to help the Selection Committee gain additional insight into the strengths of teams being proposed and clarify any information presented in the Interview or Qualification Proposal.

4. CRITERIA FOR THE EVALUATION OF FIRMS:

The Selection Committee will evaluate the firms based upon Proposals and Interviews according to the Criteria for the evaluation listed below:

75%

Project Team and Approach, Presented

Design team’s project approach to design and construction including, but not limited to, schedule, budget, quality control, and the proposed team for this project. The Selection Committee may use references from stakeholders from previous projects of the finalists, as well as information submitted in Step I.

25%

Overall Impression of Suitability

Committee’s overall evaluation of the proposed team leadership, key team members/consultants and their ability to effectively answer questions, discuss issues and demonstrate the team’s ability to assure success to complete the project to meet the project goals within schedule and budget

5. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee proposals may be solicited from the finalists invited to interview. If a fee proposal is not requested prior to the interview, the intention will be to request a fee proposal from the highest rank firm at the end of the selection process. If applicable, instructions for submitting fee proposals will be included with the Notice to Finalists.

6. FINAL SELECTION

Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract.

End of Section