foa appendix final.pdf

U.S. Department of Homeland Security Domestic Nuclear Detection Office

Securing the Cities

FY15 Notice of Funding Opportunity

DHS-15-DNDO-106-001

Appendix 1

TBD

Standing Funding Opportunity Number DHS-15-DNDO-106-001

Appendix 1

TABLE OF CONTENTS

Section A: STC Program Phases and Deployment Postures Section B: Eligible Equipment Section C: Eligible Training Section D: Quarterly Performance Reports Section E: Final Performance Reports Section F: Eligible Costs Section G: Sample Budget Format Section H: Memorandum of Understanding Template

Section A: STC Program Phases and Deployment Postures

STC Program Phases The Department of Homeland Security (DHS) intends to enable State and local operations for nuclear detection through a three-phased Securing the Cities (STC) Program that provides for the implementation of nuclear detection capabilities in all eligible Urban Area Security Initiative (UASI) regions as defined in the accompanying funding opportunity. The three phases and their transition points are described below.

Phase I – Initial Operating Capability Domestic Nuclear Detection Office (DNDO) provides a mechanism for cities to develop an initial operating capability to detect and report the presence of nuclear materials that are out of regulatory control. This capability utilizes detection equipment, protocols, and personnel and is integrated into and supports the Global Nuclear Detection Architecture (GNDA). During Phase I, efforts will focus on satisfying the immediate needs of state and local agencies in developing baseline detection and reporting capabilities. DNDO will provide resources allowing partners an increased understanding and awareness of the nuclear threat, enhanced regional capabilities to detect and interdict nuclear threats, and increased cooperation and coordination among regional jurisdictions and agencies. Initial capabilities include development of Operations Plans including alarm adjudication protocols, deployment of equipment, training and exercise support, and technical program assistance. Phase I concludes when the region establishes a nuclear detection program encompassing coordinated operations, self-delivered nuclear detection training and exercise capabilities, and a plan in place to sustain the program over time in support of the GNDA. This phase of the implementation is expected to take the first 2-3 years of the engagement.

Phase II – Integration DNDO provides additional resources to allow development of enhanced detection, analysis, communication, and coordination functionality and builds on the integration of state and local capabilities with United States Government (USG) activities and the GNDA that previously existed or were established during Phase I. In this phase, the USG will leverage capabilities established locally in Phase I to partner with state and local jurisdictions to ensure a National coordinated response in support of the GNDA.

In addition, DNDO will work with the STC partners to define end states for DNDO direct support to state and local activities. Phase II concludes when a region successfully demonstrates its ability to integrate into a national nuclear detection framework in support of the GNDA. This phase of the implementation is expected to take about 2 years of the engagement.

Phase III – Sustainment DNDO provides indirect support to sustain the program. DNDO will maintain connectivity with the established local architecture through alarm adjudication and subject matter expertise to provide advice on training, exercise, and other program support. This support includes:

• DNDO’s systems engineering and evaluation programs provide detection equipment testing to aid partners in making equipment decisions.

• Product acquisition and deployment support includes guidance to help interpret equipment specifications so operators clearly understand equipment capabilities.

• Transformational and applied research offerings explore up-and-coming radiation detection technology.

• The DNDO Red Team operates in overt or covert modes to assist stakeholders to understand potential vulnerabilities.

• Training and exercise programs provide training materials and exercise assistance.

State and local participants will maintain and continue to improve their developed capabilities to support the GNDA using local funds or other Federal Government grant funds.

Three Operational Deployment Postures Steady-State Operations: Nuclear and radiological detection operations conducted on a routine basis by federal and State, local, tribal, and territorial (SLTT) assets to detect or locate nuclear and radiological materials/devices and associated event reporting. Other related steady state operations include routine law enforcement or counterterrorism activities such as border security, cargo security, and immigration enforcement. These are decentralized operations, single or multi-agency, without any change in jurisdiction.

Enhanced Steady State: Augmented Preventive Radiological and Nuclear Detection (PRND) operations in response to threat information or to support a planned event. An enhanced steady state condition is caused by a deliberative decision by appropriate leadership to increase PRND capability for a period of time over a particular area. These operations may be utilized to support a special event (e.g., National Special Security Event), or to respond to general or specific intelligence such as to supplement RNSO outside the established radiological/nuclear (R/N) search area.

Search: This posture is also referred to as Radiological/Nuclear Search Operations (RNSO). FBI-led operations in response to a credible threat, as determined by the Threat Credibility Evaluation (TCE) process, designed to locate and support the interdiction of RN materials or devices in an R/N Search Area. RNSO involves the management, planning, and execution of interagency search efforts, conducted in direct support of an FBI investigation.

Section B: Eligible Equipment

Equipment purchases are limited to those items that fall within the categories described below.

If applicable, eligible equipment must be designed with the intent to meet or exceed the radiation detection requirements of the American National Standards Institute (ANSI) standard for each category. Where applicable, the appropriate military specification standards can be used in place of ANSI standards for eligible equipment types. Manufacturers offering new equipment for consideration should be asked to provide evidence of independent testing for compliance with these standards.

Special Requirements for Neutron Detection Equipment: Helium-3 (3He) is an important element used in several national security, homeland defense, and medical applications. The supply of 3He is extremely limited and, while research is currently being conducted to develop alternative devices for neutron detection, grantees developing NUCLEAR DETECTION capability may be unable to acquire 3He gas for neutron detection equipment. Grantees seeking to develop or enhance neutron detection are encouraged to contact DNDO at DNDO.SLA@dhs.gov for more information about the availability of 3He and alternative detection technologies.

Equipment Category Standard Alarming Personal Radiation Detectors (PRDs) ANSI/IEEE N42.32 Portable Radiation Detection Instrumentation ANSI/IEEE N42.33 Hand-held Instruments for the Detection & Identification of Radionuclides

ANSI/IEEE N42.34

Mobile and Transportable Radiation Monitors. While detection systems configured to fit into helicopters and maritime vessels are authorized, helicopters and maritime vessels are not an allowable expense

ANSI/IEEE N42.43

Spectroscopic Personal Radiation Detectors (SPRDs) ANSI/IEEE N42.48 Alarming Electronic Personal Emergency Radiation Detectors ANSI/IEEE N42.49A Non-Alarming Personal Emergency Radiation Detectors ANSI/IEEE N42.49B Backpack-based Radiation Detection Systems ANSI/IEEE N42.53 Equipment necessary to facilitate response protocols, information exchange, and situational awareness, including computers, network equipment, communication equipment and wiring

NA

Sealed radiation sources for training. Sealed radiation sources for system calibration and/or function checks. Storage lockers, if necessary, to maintain physical security of sources

Various

Equipment associated with preventive nuclear detection system calibration or maintenance, excluding vehicle maintenance

NA

mailto:DNDO.SLA@dhs.gov

Section C: Eligible Training

Training courses described below are eligible as allowable cost items under this announcement. In addition, vendors of equipment listed in Section B may offer familiarization seminars on the operation, calibration, and maintenance of their equipment. Vendor familiarization seminars are eligible, when obtained from the specific vendor from which Section B equipment is purchased.

Training Course/Category:

• AWR 140 WMD Rad/Nuc Awareness

• AWR 140-1 WMD Rad/Nuc Awareness Train the Trainer (TTT)

• PER 243 WMD Rad/Nuc Personal Radiation Detector (PRD)

• PER 243-01 WMD Rad/Nuc Personal Radiation Detector (PRD) Train the Trainer (TTT)

• PER 245 Secondary Screener (RIID)

• PER 246 Primary Screener: Backpack Basic Course

• HSEEP Exercise Training

• DHS-013-PREV - Primary Screening: PRD Basic Operator

• DHS-014-PREV - Primary Screening: Backpack

• DHS-012-PREV - Primary Screening: Mobile Detection System

• DHS-015-PREV - Secondary Screening: RIID

• DNDO-Sponsored STC Operational Workshops

• Courses necessary for the authorized transportation, storage, and use of sealed radiation sources, based on NRC or NRC Agreement State regulations

• Other Radiological/NUCLEAR DETECTION related courses approved on a case-by-case basis by STC Program Manager

Section D: Quarterly Performance Reports

Quarterly performance reports must be submitted within 30 days of the end of each reporting quarter during the period of performance. Quarters end on the last day of March, June, September, and December. The below format shall be used to document performance based upon Gantt chart or other program based documents. The STC Program Office requires one regional report from the principal grantee each quarter. Each principal partner must submit this report to principal grantee for inclusion in the overall quarterly report. (Double click with left mouse on image below to open the actual interactive .pdf, which can then be downloaded and/or completed)

Section E: Final Performance Reports

Final Performance Reports shall be submitted 90 days after the expiration date of the Performance Period. STC Program Office requires the lead agency (applicant) to provide a final report.

FINAL REPORT

STC Implementation: ________________ Date: ________

Principal Author: __________________________________

Title: ___________________________________________

Phone: __________________________________________

Prepare a brief narrative report discussing the highlights of the project. Address the following topics (use additional pages if necessary).

Summary:

1. Training Issues:

Solutions:

2. Exercise/Drills Issues:

3. Equipment Issues:

4. Protocol Issues:

Section F: Eligible Costs

Definitions of eligible costs under each task area:

• Planning & Organization

• Equipment

• Training

• Exercises

Planning & Organization

• Developing and enhancing plans and protocols

• Developing information exchange plans

• Reviews, assessments, and inspections

• Developing communications and interoperability protocols and solutions

• Designing automated information systems to assist in accomplishing the objectives of the

STC Program

• Planning to enhance security during heightened alerts, during nuclear terrorist incidents

• Planning responses to terrorist use of radiological or nuclear devices

• Planning and conducting public education campaigns, limited to the allowable costs for such activities explained in 2 CFR Part 225 Cost Principles For State, Local, And Indian Tribal Governments (OMB Circular A–87)

• Development of Memoranda of Understanding or Mutual Aid Agreements

• Developing and maintaining databases of equipment and trained personnel

• Developing and maintaining deployment schedules and operational readiness status

• Development of operational plans and associated logistics, for venue screening (e.g.

stadiums) or heightened periods of alert

• Conferences to facilitate planning

• Supplies necessary for planning

• Management of the resultant Cooperative Agreement, including compliance with reporting and data collection requirements

• Development of operating plans for information collection and processing necessary to respond to DHS data calls

• Travel/per diem related to planning activities

• Overtime or backfill costs for the above planning and organization items, and/or hiring full- or part-time staff or contract/consultants to assist with planning activities

• Other planning and organization activities with prior approval of DHS

Equipment

• Equipment purchases as per Section B

• Equipment necessary to deliver any Section C course

• Equipment maintenance, calibration and logistics of Section B items

• Travel/per diem related to maintenance, calibration and logistics of Section B items

• Overtime or backfill costs for Section B maintenance, calibration and logistics, and/or hiring full- or part-time staff or contract/consultants to assist with equipment purchase, maintenance, calibration and logistics activities

• Other equipment items with prior approval of DHS

Training

• Conferences or workshops to develop training plans

• Contracts for delivery of any Section C course

• Backfill or overtime costs for attending or instructing any Section C course

• Travel/per diem to attend or instruct any Section C course

• Supplies necessary to deliver any Section C course

• Other training courses or activities with prior approval of DHS

Exercises

• Design, develop, conduct and evaluate an Homeland Security Exercise and Evaluation Program (HSEEP) compliant exercise

• Exercise planning workshops

• Full- or part-time staff or contractors/consultants to design, develop, conduct and/or evaluate the exercise

• Overtime or backfill costs, including expenses for part-time and volunteer law enforcement or emergency response personnel participating an HSEEP compliant exercise

• Travel/per diem for the above exercise activities

• Supplies for the above exercise activities

• Other exercise activities with prior approval of DHS

Section G: Sample Budget Format

OBJECT CLASS

CATEGORY

Equipment Purchases

$0

Exercise Planning

Exercise Execution

$50

Training Costs

Workshop Costs Total

Personnel $10 $25 $25 $110 Fringe Benefits 0 1 2 2 2 $7 Travel 0

20 32 7 7 $66 Equipment 0 0 0 0 $100 Supplies 2 33

154.4

35 15 $85 Contractual 0 $50 65 40 $309 Construction 0 0 0 0 $0 Other 0 0 0 0 0 $0 Total Direct Charges $100 $83 $271 $134 $89 $677 Indirect Charges 0 2.2 11.4 5.4 5.4 $24

TOTAL $100 $85 $283 $139 $94 $702

Where appropriate for a task (at a minimum, equipment purchases, training costs, exercise costs, etc.), support these task budget summaries with a jurisdiction-by-jurisdiction breakout using the same object class categories. Example:

TASK BUDGET: Equipment Purchases A

B C D Total

Personnel 0 0 0 0 0 Fringe Benefits 0 0 0 0 0 Travel 0 0 0 0 0 Equipment 25 25 25 25 100 Supplies 0 0 0 0 0 Contractual 0 0 0 0 0 Construction 0 0 0 0 0 Other 0 0 0 0 0 Total Direct Charges 25 25 25 25 100 Indirect Charges 0 0 0 0 0

TOTAL 25 25 25 25

TASK BUDGET: Exercise Execution Jurisdiction A

B

Jurisdiction C

D Total

Personnel 10 12 11 15 48

Fringe Benefits 2 2.5 1.5 3 9

Travel 30 25 6 0 61 Equipment

0 0 0 0 0

Supplies 3 7 2 13 25

Contractual 0 0 0 0 0

Construction 0 0 0 0 0

Other 0 0 0 0 0

Total Direct Charges 45 46.5 20.5 31 143

Indirect Charges 2.4 2.9 2.5 3.6 11.4 154.4

TOTAL 47.4 49.4 23 34.6

Section H: Memorandum of Understanding Template

A Memorandum of Understanding (MOU) is required of an agency when an application for funds includes an explicit non-financial collaboration with partnering organizations. The MOU provides documentation that demonstrates the organizations have consulted and coordinated the responsibilities of their grant activities.

The following elements should be considered when constructing an MOU:

• Describe each partner agency;

• State the purpose of the MOU;

• Clearly describe the agreed upon roles and responsibilities each organization or agency will be providing to ensure project success. The roles and responsibilities should align with project goals, objectives and target outputs;

• Identify the staff responsible for completing the specific responsibilities;

• Describe how the collaboration/partnership benefits the project;

• Describe the resources each partner would contribute to the project. This can be contributing staff time, making in-kind contributions, delivering services, offering training or expertise, etc.;

• Provide a statement that the lead agency accepts full responsibility for the performance of the collaborative organizations/agencies; and

• The MOU must be signed by all partners. Signatories must be officially authorized to sign on behalf of the agency and include title and agency name.

MEMORANDUM OF UNDERSTANDING

All italicized sentences are considered instructions and should be deleted prior to the submission of the final MOU.

This Memorandum of Understanding (MOU) is entered into by and between: Provide the agency name and a brief description of each agency.

A. Purpose. State the purpose of the MOU. Include statements that explain how the collaborative relationship enhances or benefits the Applicant’s program;

B. Roles and Responsibilities. Clearly describe and delineate the agreed upon roles and responsibilities each organization or agency will be providing to ensure project success. The roles and responsibilities should align with project goals, objectives and target outputs. This may be contribution of staff time, in-kind contributions of space or materials, delivery of program services, provision of training or staff expertise, etc.

Agency A agrees to:

Responsibility/Activity Responsibility/Activity

Agency B agrees to:

Responsibility/Activity Responsibility/Activity

C. Reporting Requirements. Describe who will be responsible for collecting, collating and submitting data as per the project target outputs and outcomes.

D. Timeframe. Clearly state the time period that this MOU will be in effect.

This MOU will commence on and will dissolve at the end of the grant funding period on .

F. Confidentiality.

In order to ensure the safety of clients, all parties to the Memorandum of Understanding agree to adhere to the confidentiality expectations as outlined in the Grant Agreement.

The designated lead agency accepts full responsibility for the performance of the collaborative organizations/agencies.

This Memorandum of Understanding is the complete agreement between and and may be amended only by written agreement signed by each of the parties involved.

The MOU must be signed by all partners. Signatories must be officially authorized to sign on behalf of the agency and include title and agency name.

AGENCY A

Authorized Official:

Signature Printed Name and Title

Address:

Telephone(s):

E-Mail Address:

AGENCY B

Authorized Official:

Signature Printed Name and Title

Address:

Telephone(s):

E-Mail Address: