FKEC_BID_26-07_EXHIBIT_N_FDEM_PROJECT_4337-444-R_AGREEMENT.pdf
PDF 14 MB Posted
- Attached to
- SPECIFICATIONS FOR SELF-SUPPORTING POLES UPGRADE, UTILITY PROTECTIVE MEASURES, PHASE 2 CONSTRUCTION
- Solicitation number
- FKEC BID #26-07
- Issued by
- Monroe County, Florida
About this file
This is an executed Hazard Mitigation Grant Program (HMGP) contract agreement between the Florida Division of Emergency Management and Florida Keys Electric Cooperative (FKEC), dated April 4, 2025, for Project #4337-444-A under Contract Number H1091. The project encompasses the replacement of eleven guyed transmission structures with steel self-supported structures and concrete drilled pier foundations, spanning from Key Largo to Marathon, Florida, with four structures located on land and seven in water. The scope includes installation of new galvanized steel monopole double dead-end structures with drilled pier foundations, transfer of existing wire to new poles while maintaining energized 138 kV transmission circuits, removal of existing guyed structures and concrete poles, site work including right-of-way clearing, and sediment/erosion control measures. Deliverables include final as-built drawings in AutoCAD 2024 format within 45 days of project completion. Questions were due by April 13, 2026, with bids due April 22, 2026 at 2:00 p.m., intent to award by May 11, 2026, and notice to proceed on June 1, 2026, with project completion anticipated by June 1, 2027.
The contract is awarded on a firm fixed-price basis to a single contractor or multiple contractors at FKEC's discretion. The project is funded through federal grant funding administered by the Florida Division of Emergency Management under FEMA Project Number 4337-444-R, requiring all contractors to comply with 2 C.F.R. Part 200 (Uniform Rules) and FEMA procurement guidance. All contractors must maintain comprehensive insurance coverage including professional liability, commercial general liability of $2,000,000 per occurrence, workers' compensation of $500,000 per accident, and commercial automobile liability of $2,000,000 per accident, with maritime-specific insurance required for work over water. Performance and payment bonds equal to 100 percent of the contract price are required, and a bid bond equal to five percent of the not-to-exceed bid price is required. The project is subject to extensive environmental and protected species compliance requirements including U.S. Army Corps of Engineers permits, Florida Department of Environmental Protection exemption verification, and adherence to the Jacksonville District Programmatic Biological Opinion Project Design Criteria. Quarterly reporting is required within 15 days of each quarter's end, and the project manager for the contract is Autumn Herrington at the Florida Division of Emergency Management.
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S TA T E O F F L O R I D A
D I V I S I O N O F E M E R G E N C Y M A N A G E M E N T Ron DeSantis Governor
Kevin Guthrie Director
D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r e c t o r s R ow T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 O r la nd o , F L 3 28 0 9 - 56 31
April 4, 2025
Mr. Ray Rhash Planning, Rate, and Budget Analyst 91600 Overseas Highway Tavernier FL 33070
Re: Project #4337-444-A, Florida Keys Electric Cooperative (FKEC)
Dear Mr. Ray Rhash:
Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract number H1091 between Florida Keys Electric Cooperative (FKEC) and the Division of Emergency Management.
Please email all Requests for Reimbursement (Attachment D) to the project manager at Autumn.Herrington@em.myflorida.com. The Project Manager for this contract is:
Autumn Herrington, Project Manager Florida Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399
If you have any specific questions regarding the contract or the Request for Reimbursement form, please contact Autumn Herrington at (208) 955-9031.
Respectfully, Laura Dhuwe Bureau Chief, Mitigation State Hazard Mitigation Officer
Enclosure
Laura Dhuwe Digitally signed by Laura Dhuwe Date: 2025.04.14 13:01:16 -04'00'
Attachment F
QUARTERLY REPORT FORM
Instructions: Complete and submit this form to State Project Manager within15-days after each quarter:
SUB-RECIPIENT: Florida Keys Electric Cooperative PROJECT #: 4337-444-A PROJECT TYPE: Utility Mitigation CONTRACT #: H1091 PROGRAM: Hazard Mitigation Grant Program QUARTER ENDING:
Advance Payment Information:
Advance Received N/A Amount: $ Advance Settled? Yes No
Financial Amount to Date:
Sub-Recipient Total Project Expenditures to date (federal & local): $
Target Dates (State Agreement):
Contract Execution Date: Contract Expiration Date:
Date Deliverables Submitted: Closeout Requested Date:
Describe Milestones achieved during this quarter:
Project Proceeding on Schedule? Yes No (If No, Describe under Issues below) Percentage of Milestones completed to Date: _____% Describe Activities - Milestones completed this quarter only:
Schedule of the Milestones-Activities:
Milestone Dates (estimated) State Contracting
Closeout Compliance Estimated Project Completion Date:
Issues or circumstances affecting completion date, milestones, scope of work, and/or cost:
Cost Status: Cost Unchanged Under Budget Over Budget Cost / Financial Comments:
NOTE: Events may occur between quarterly reports, which have significant impact upon your project(s), such as anticipated overruns, changes in scope of work, extensions. Contact the Division as soon as these conditions are known, otherwise you could be non-compliant with your sub-grant award.
Sub-Recipient Contract Representative (POC):
Signature: Phone:
~ To be completed by Florida Division of Emergency Management Project Manager ~ Project Manager Statement: No Action Required, OR
Action Required:
PM Percentage of Activates competed per PM Review QR Milestones Spreadsheet: ____% Date Reviewed: Reviewer: Project Manager
Attachment G Warranties and Representations
Financial Management
The Sub-Recipient’s financial management system must comply with 2 C.F.R. §200.302.
Procurements
Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C.F.R. §200, Part D—Post Federal Award Requirements—Procurement Standards (2
C.F.R. §§200.317 through 200.327).
Business Hours
The Sub-Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from: 8:00 AM - 5:00 PM, Monday Thru Friday, as applicable.
Licensing and Permitting
All subcontractors or employees hired by the Sub-Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Sub-Recipient.
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