FKEC_BID_26-07_EXHIBIT_N_FDEM_PROJECT_4337-444-R_AGREEMENT.pdf
PDF 14 MB Posted
- Attached to
- SPECIFICATIONS FOR SELF-SUPPORTING POLES UPGRADE, UTILITY PROTECTIVE MEASURES, PHASE 2 CONSTRUCTION
- Solicitation number
- FKEC BID #26-07
- Issued by
- Monroe County, Florida
About this file
This is an executed Hazard Mitigation Grant Program (HMGP) contract agreement between Florida Keys Electric Cooperative (FKEC) and the Florida Division of Emergency Management (FDEM). The contract, numbered H1091 and assigned project number 4337-444-A, authorizes FKEC to undertake utility mitigation work involving the replacement of eleven guyed transmission structures with steel self-supported structures and concrete drilled pier foundations. The project encompasses four land-based and seven water-based structures located along the Florida Keys from Key Largo (Card Sound) to Marathon, Florida. The contract was executed on April 4, 2025, with Autumn Herrington designated as the project manager at FDEM. Sub-recipients are required to submit quarterly reports within fifteen days of each quarter ending and must provide requests for reimbursement to the designated project manager.
The agreement establishes compliance requirements for financial management, procurements, and operational standards. Sub-recipients must maintain financial management systems compliant with 2 C.F.R. 200.302, ensure all procurements comply with 2 C.F.R. 200 Parts D standards, and maintain business office operations from 8:00 AM to 5:00 PM Monday through Friday with public access. All subcontractors and employees must possess current licenses and permits required for their respective work. The contract structure includes provisions for advance payments, quarterly milestone tracking, and cost status reporting. Specific financial amounts and project completion timelines are referenced in the agreement but detailed in associated appendices not fully enumerated in this transmittal document.
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S TA T E O F F L O R I D A
D I V I S I O N O F E M E R G E N C Y M A N A G E M E N T Ron DeSantis Governor
Kevin Guthrie Director
D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r e c t o r s R ow T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 O r la nd o , F L 3 28 0 9 - 56 31
April 4, 2025
Mr. Ray Rhash Planning, Rate, and Budget Analyst 91600 Overseas Highway Tavernier FL 33070
Re: Project #4337-444-A, Florida Keys Electric Cooperative (FKEC)
Dear Mr. Ray Rhash:
Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract number H1091 between Florida Keys Electric Cooperative (FKEC) and the Division of Emergency Management.
Please email all Requests for Reimbursement (Attachment D) to the project manager at Autumn.Herrington@em.myflorida.com. The Project Manager for this contract is:
Autumn Herrington, Project Manager Florida Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399
If you have any specific questions regarding the contract or the Request for Reimbursement form, please contact Autumn Herrington at (208) 955-9031.
Respectfully, Laura Dhuwe Bureau Chief, Mitigation State Hazard Mitigation Officer
Enclosure
Laura Dhuwe Digitally signed by Laura Dhuwe Date: 2025.04.14 13:01:16 -04'00'
Attachment F
QUARTERLY REPORT FORM
Instructions: Complete and submit this form to State Project Manager within15-days after each quarter:
SUB-RECIPIENT: Florida Keys Electric Cooperative PROJECT #: 4337-444-A PROJECT TYPE: Utility Mitigation CONTRACT #: H1091 PROGRAM: Hazard Mitigation Grant Program QUARTER ENDING:
Advance Payment Information:
Advance Received N/A Amount: $ Advance Settled? Yes No
Financial Amount to Date:
Sub-Recipient Total Project Expenditures to date (federal & local): $
Target Dates (State Agreement):
Contract Execution Date: Contract Expiration Date:
Date Deliverables Submitted: Closeout Requested Date:
Describe Milestones achieved during this quarter:
Project Proceeding on Schedule? Yes No (If No, Describe under Issues below) Percentage of Milestones completed to Date: _____% Describe Activities - Milestones completed this quarter only:
Schedule of the Milestones-Activities:
Milestone Dates (estimated) State Contracting
Closeout Compliance Estimated Project Completion Date:
Issues or circumstances affecting completion date, milestones, scope of work, and/or cost:
Cost Status: Cost Unchanged Under Budget Over Budget Cost / Financial Comments:
NOTE: Events may occur between quarterly reports, which have significant impact upon your project(s), such as anticipated overruns, changes in scope of work, extensions. Contact the Division as soon as these conditions are known, otherwise you could be non-compliant with your sub-grant award.
Sub-Recipient Contract Representative (POC):
Signature: Phone:
~ To be completed by Florida Division of Emergency Management Project Manager ~ Project Manager Statement: No Action Required, OR
Action Required:
PM Percentage of Activates competed per PM Review QR Milestones Spreadsheet: ____% Date Reviewed: Reviewer: Project Manager
Attachment G Warranties and Representations
Financial Management
The Sub-Recipient’s financial management system must comply with 2 C.F.R. §200.302.
Procurements
Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C.F.R. §200, Part D—Post Federal Award Requirements—Procurement Standards (2
C.F.R. §§200.317 through 200.327).
Business Hours
The Sub-Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from: 8:00 AM - 5:00 PM, Monday Thru Friday, as applicable.
Licensing and Permitting
All subcontractors or employees hired by the Sub-Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Sub-Recipient.
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