Fireworks_Displays_(Addendum_#1_Revision).pdf

RFP- 26 - 348

FIREWORKS DISPLAYS

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: October 16, 2026

PRE-PROPOSAL DATE: Monday, November 2, 2026

PRE-PROPOSAL LOCATION: Virtually via Microsoft Teams https://teams.microsoft.com/meet/2329256711330133?p=Dwf2d0vHuxK73yoXWM

PRE-PROPOSAL ATTENDANCE: Non-Mandatory

DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: December 1, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Fireworks Displays

I. Introduction

II. Instructions & General Conditions for Submittals

III. Vendor Questionnaire

IV. Scope of Work

V. Evaluation Criteria

Attachments:

A - Proposal Requirements

B - Regularly Scheduled Service Agreement

C - Subcontractor Utilization Plan

#RFP- 26 - 348

Title: Fireworks Displays

1. Introduction

SUBMITTALS ARE ACCEPTED VIA OPENGOV

ALL QUESTIONS MUST BE SUBMITTED IN OPENGOV WITHIN THE QUESTION AND

ANSWER SECTION

The City of St. Petersburg’s Procurement & Supply Management Department utilizes OpenGov

Procurement to post, submit, and receive submittals for all active solicitations. Vendors must be registered within the OpenGov Procurement system in order to participate in City solicitations.

To remain informed of upcoming and active opportunities, vendors are encouraged to subscribe to the

City’s procurement page for notifications and updates.

For technical assistance, please contact OpenGov.

For information or questions about this solicitation, please contact:

Gabriella Greiner, Procurement Analyst

(727) 893-4248 gabriella.greiner@stpete.org

2. Instructions & General Conditions for Submittals

2.1. PREPARATION OF SUBMITTAL

Submittal will be prepared in accordance with the following:

A. Submittals must be uploaded on forms furnished, utilizing the OpenGov Procurement website.

Failure to comply could result in the submission being rejected.

B. If price is a factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.

C. Alternate submittals will not be considered unless authorized by the solicitation.

D. Proposed delivery time must be shown and any date calculations must include weekends and holidays.

E. Vendor is advised that exceptions to any agreement terms contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Vendor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms that vendor does not take exception to its response. The City reserves the right to modify or add terms and conditions based upon exceptions stated by the Vendor, or to declare any terms and conditions non-negotiable, as determined by the City in its sole discretion.

F. Vendors will thoroughly review the drawings, specifications, schedule, instructions and/or all other solicitation documents.

G. Vendors will make all investigations necessary to thoroughly inform themselves regarding facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor to make necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the City or the compensation to the Vendor.

H. Vendors are advised that all City solicitations are subject to all legal requirements provided for in the Procurement Code and/or State and Federal Statutes.

2.2. SOLICITATION REVIEW

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

2.3. SUBMITTAL METHOD AND FORMAT

A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered.

B. The preferred format for submittals is PDF conversion from your source file.

C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected.

2.4. SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS

RECEIVED FROM ONE VENDOR

Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation.

2.5. INTEGRITY OF SOLICITATION DOCUMENTS

Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management

Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents.

2.6. LATE SUBMISSION OR MODIFICATION

Submittals and modifications received after the time set for the submission will not be considered.

2.7. WITHDRAWAL OF SUBMITTAL

The submittal may be withdrawn prior to the solicitation opening date.

2.8. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management

Department will be unable to respond to questions received after the specified time frame.

2.9. REJECTION OF SUBMISSION

The City may reject a submittal if:

A. The vendor incorrectly states or conceals any material fact in the solicitation.

B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements.

C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the

City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited.

D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement.

E. The City reserves the right to waive minor informalities or irregularities in any submittal.

2.10. INFORMATION DESIGNATED A TRADE SECRET AND/OR CONFIDENTIAL

AND/OR PROPRIETARY

All proposals (including all documentation and materials attached to proposals or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Proposals (including all documentation and materials attached to proposals or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. The City will not consider proposals if the entire proposal is labeled a Trade Secret and/or

Confidential and/or Proprietary.

If Offeror believes that its proposal contains information that is a trade secret (as defined by Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure then such information must be submitted in a separate electronic file and comply with the following requirements.

In addition to submitting the information in a separate or electronic file, Offeror must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Offeror as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Offeror is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Offeror agrees to defend and indemnify the City, its employees, agents and elected and appointed officials (“Indemnified

Parties”) against any and all claims, demands and actions (whether or not a lawsuit is commenced) arising out of or in connection with Offeror’s designation of information as a trade secret and/or confidential and/or proprietary and to hold harmless the Indemnified Parties for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorneys’ fees (including those of the City Attorney’s office) incurred by the City by reason of any claim, demand or action arising out of or related to Offeror’s designation of information as a trade secret and/or confidential and/or proprietary.

Failure to comply with the requirements above shall be deemed as a waiver by Offeror to claim that any information in its proposal is a trade secret and/or confidential and/or proprietary, regardless of whether such information is labeled trade secret and/or confidential and/or proprietary. Offeror acknowledges, understands, and agrees that all information in Offeror’s proposal (not including information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section) will be disclosed, without any notice to Offeror, if a public records request is made for such information, and the City shall not be liable to Offeror for such disclosure.

Offeror acknowledges and understands that Offeror’s proposal, including the information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section, will be distributed to the Evaluation Committee members, City staff and City consultants to allow Offeror’s entire proposal, including the information submitted in a separate electronic file, to be evaluated and considered for award of this Contract. The entire contents of Offeror’s proposal, including the information submitted in a separate electronic file, may be discussed at meetings that are open to the public, subject to the requirements set forth in Chapter 286, Florida Statutes.

2.11. ADA REQUIREMENT FOR PUBLIC NOTICES

The City is committed to making St. Pete accessible to all residents and visitors, and provides auxiliary aids, services, and programs, as routine or upon request. The City also facilitates providing accessibility aids and services to groups who request them in an effort to encourage inclusive and accessible organizations, businesses, and events. For inquiries, contact the ADA Coordinator at 727-893-7229 or Meagan.Young@stpete.org.

2.12. CONE OF SILENCE

Vendors and their employees, agents, contractors, and representatives are prohibited from communicating

(whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.

2.13. AWARD

The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City.

2.14. PROTEST PROCEDURE

Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure

2.15. NON-NEGOTIABLE CONTRACT TERMS

The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

2. Insurance coverage.

3. Governing Law and Venue.

mailto:Meagan.Young@stpete.org https://library.municode.com/fl/st._petersburg/codes/code_of_ordinances?nodeId=PTIISTPECO_CH2AD_ARTVPUCOET_DIV1PRCO_S2-208PRSOAW

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

2.16. CONTRACT CAPABILITY/REFERENCES

Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services.

2.17. CONTRACTOR LICENSE REQUIREMENT

All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award.

2.18. CORPORATE REGISTRATION

An award may not be issued without proof that your firm is registered with the Florida Division of

Corporations, as per Florida Statute §607.1501.

A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.

2.19. INSURANCE

The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within ten (10) days of contract execution may result in contract termination.

2.20. PUBLIC EMERGENCIES

It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God.

https://dos.myflorida.com/sunbiz/

2.21. EVALUATION CRITERIA

The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified

Vendor, per the evaluation criteria listed in the solicitation.

2.22. RIGHTS OF CITY OF ST. PETERSBURG SOLICITATION PROCESS

In addition to all other rights of the City under Florida law, the City specifically reserves the following:

A. the right to rank firms and negotiate with the most qualified firm.

B. the right to select the proposal that it believes will serve the best interest of the City.

C. the right to reject any and all responses, or parts thereof, to disqualify any and all responses, and/or determine any response to be non-responsive.

D. the right to cancel the entire solicitation.

E. the right to remedy or waive technical or immaterial errors in the solicitation or in the proposals submitted.

F. the right to request any necessary clarifications or proposal data without changing the terms of the solicitation.

G. the right to require the Proposer to perform the services required on the basis of the original submittal without negotiation.

2.23. BONDS

Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement.

Bid Bonds: If applicable, must be uploaded with offeror's submittal prior to the solicitation close date.

3. Vendor Questionnaire

3.1. Is the Vendor registered with the Florida Department of State, Division of Corporations

(Sunbiz) in accordance with Florida Statute §607.1501?*

☐ Yes

☐ No

*Response required

3.2. Please upload your W9. *

*Response required

3.3. Is the Vendor a City of St. Petersburg certified SBE? *

If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.4. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.5. Address for Headquarters location.*

*Response required

3.6. Address of office providing service, if different than above.

3.7. Signature Authority *

Please provide a letter certifying who is authorized to execute the agreement on behalf of Company.

*Response required

3.8. Describe the nature of company’s business.*

*Response required

3.9. Year the Company was Founded.*

*Response required

3.10. Number of years company has operated under the current name. (Note: if the company has modified its corporate structure since its founding (e.g., from a corporation to an LLC), you may list the number of years the company was founded under the original corporate structure).* *Response required mailto:osd@spete.org mailto:osd@spete.org

3.11. Company’s bank of record.*

*Response required

3.12. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.13. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.14. The vendor acknowledges that it has read, understands and will comply with Florida

Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-

Verify system. Should the City terminate the contract with the vendor for violation of

§448.095, vendor may not be awarded a contract with the City for at least one year.*

☐ Please confirm

*Response required

3.15. The vendor acknowledges that its quote response is subject to Public Records laws

(Chapter 119, Florida Statutes).*

☐ Please confirm

*Response required

3.16. Will vendor allow other agencies to piggyback the contract if awarded?*

☐ Yes

☐ No

*Response required

3.17. The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies.*

☐ Yes

☐ No

*Response required

3.18. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? *

☐ Yes

☐ No

3.19. If YES, please provide the disclosure(s) in accordance with the requirements of Florida

Statute §286.101 (3)(a).

3.20. The vendor certifies that it takes no exceptions to the agreement attached. * The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

2. Insurance coverage.

3. Governing Law and Venue.

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

☐ Yes

☐ No

*Response required

3.21. If exceptions are taken to the attached agreement, please provide.

3.22. Has the vendor identified any trade secrets or confidential information in its response?*

☐ Yes

☐ No

*Response required

3.23. If yes to the above question, please upload your redacted proposal here.

3.24. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. *

☐ Please confirm

*Response required

3.25. References *

Please download the below document, complete, and upload.

• Vendor_Reference_Form.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/7730/af5e02f7-9845-4718-a389-83b49aa49254_Vendor_Reference_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OB543ZTP%2F20261022%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261022T191319Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELL%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIBRySePbOLePCHPvSJAOKUsbNZjn6JXpjLgrvFAIQ0tsAiEA7f1B%2BKA1fk3QARx01WZbSrSv9ECCqWb3FLbCS%2BQpDxIqjAUIexACGgw4OTIzNjQ2ODc2NzIiDNdq%2FSRKArnDBlDUsyrpBFtPMKm8PyBdl6FDgda9gUZ3u2Kpc8pAMK88SmF6SmFX5qONt54yu%2BXHYPAMl7L6toJC31noChPdLeEFhYSFm%2Bzt86JymagNSYmPm12%2BrPPs3toji8j9qegubuYEXXtP2WdVKUG0rq1hGq6NxBTpQAGCRx1Ztj2knfDPaZpOigGBep5K1ozSuvV7gYr7wlDd84mc9W%2FeJo3%2BaiHTTy71DCYhzv6B2%2FTiH0f9miOYceGV34L%2BSkHAEuZAhdjLQTR3j618xmKIWInCesBpT4lP%2FqfsPplQNhvIYQ%2FxGa%2BpMKKzZowX5nORj8QY0rxWWs3olKd9svqtNkkHRE6qUO0LZihHf1Q2TQgzF4AI1gIgumMmC7RiaV1qOurHodz69ECYvgEtDBwGVlOg88fuer1C8dvsMdzK%2F7JJO%2BeYLIBtXOVNyJXKrGrHRZ44x1%2FLuTotd5se7vuZWJw1csZSR%2BwnsUU5UQpnw%2BMFRmWzo8TBFTXD7IgrpT75YnAYGCt6XgxkUJpvWStuuLhHu9ja8yjfXE72JXleh7w95qk9Ze3hkT4sXjyccLvM3QOSwG3KQ8grpc7cKVJZN7G1Fm1l1PaqAocyA97GNRa0a6mlg%2BKVO%2FaleUsX86VG%2FBh5CyQg7odw22Pjw6KealZVVR9T2Yte3qtcXRD9Wf9zXdjGrbhFbVsIzG8YQl48d%2Bi0mlBpVy7Cy3H3JMwIvH%2BQedvN7Uzsh1YJrzaJJStO6C%2FeUjXh56z6IpMVFcxDHo%2F8ovHWoUjoWy0BIuUe8%2BcSLxIyNhsg01gGgPczEOlHb8uj8jkui9CVczwOd2%2FJ1dpMMN%2Bl6dYGOpkB10Ryx%2F1jfv47dB2E6tptmDqmhNJB3mp7kYl3L7lovndJo6Aryb4S4ZfY05mqx2OKiJmQ8BScMdhTn68fA%2B63P644dAR%2Bq6PVHscMdPLu0VPAC9duux2s0N%2BjtsWlIzPW9rEkQ9PsY4tT%2Bs8ffgY6CeVmidVdk6qLY4yGOQBCqr6I%2BCDLuA0SCIriVsgSWg4%2Bwn%2FfUUtPmyn9&X-Amz-Signature=a33682687f5285d9219fd06c0598abf99b549e19051fcb9ba2795c0a542079ea&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Reference_Form.pdf%22&x-id=GetObject

3.26. Submittal Documents*

Upload all other documents related to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc.

4. Scope of Work

4.1. Scope of Services

The City of St. Petersburg is accepting proposals for Fireworks Displays. The City will award to one vendor.

4.2. Term

The initial term of the agreement will commence upon contract execution and will continue for a period of three (3) years. The City reserves the right to renew this agreement under the same terms and conditions for two (2) one (1) year periods at the end of the initial term, provided such renewal is mutually agreed upon by the parties in writing.

4.3. Preferred Qualifications

Vendor shall:

A. Have the ability to obtain the minimum insurance requirements set forth in the agreement.

B. Be free from legal and regulatory matters that might prevent the Vendor from fulfilling the obligations of the agreement.

4.4. General Requirements

The Vendor shall provide all labor, materials, tools, equipment, documentation, and replacement parts necessary to perform the services set forth in the scope.

At a minimum, the Vendor shall provide the following general requirements:

A. Demonstrate experience providing fireworks displays for municipal, governmental, waterfront, or other large public events by providing at least three (3) comparable project references.

B. Have a minimum of five (5) years of experience providing large-scale aerial fireworks displays comparable in scope and complexity to those described in this solicitation.

C. Have a minimum of three (3) qualified pyrotechnicians available to perform the services, each with a minimum of five (5) years of experience in the handling, transportation, setup, and discharge of fireworks.

D. Own or have immediate access to the equipment, personnel, and resources necessary to perform the services.

E. Have the ability to obtain and maintain pyrotechnic permits, possess a valid ATF 54 license, regulatory approvals, and insurance required for the performance of the services.

F. Must possess a current U.S. DOT hazardous materials registration.

G. Comply with all applicable federal, state, and local laws, regulations, ordinances, permit conditions, and applicable industry standards governing the services.

H. Have the ability to provide a barge, a minimum of twenty-six feet (26') in length, to launch the fireworks from a designated location on the St. Petersburg waterfront whenever required by the

City

Failure to demonstrate compliance with the above requirements will render the proposal non-responsive.

4.5. Scope of Work

The Vendor shall provide all labor, materials, professional-grade pyrotechnic products, equipment, tools, transportation, qualified personnel, permits, documentation, and other resources necessary to design, furnish, transport, set up, execute, and complete custom aerial fireworks displays for the City's Fourth of

July and New Year's Eve celebrations.

The Vendor shall provide a complete fireworks program for each scheduled event, including show design and choreography, product selection, transportation and logistics, staffing, site preparation, safety planning, permitting and regulatory compliance, display execution, teardown, and post-event cleanup.

A. Show Design and Planning

1. Provide a custom fireworks display appropriate for a large public audience, the event venue, launch location, and surrounding environment.

2. Coordinate with the City Project Manager and designated City staff to establish the intensity, pacing, aesthetic objectives, thematic elements, and other event-specific requirements.

3. Minimum shell count shall be 3,200 ranging from three inches (3") to six inches (6") for 4th of July display.

4. Minimum shell count shall be 1,600 ranging from three inches (3") to six inches (6") for each

New Year's Eve display.

5. Develop the show choreography and firing sequence to provide a cohesive and visually engaging display consisting of an opening, body, and finale.

6. Design the display to provide continuous firing fronts with minimal lag time between sequences.

7. Provide a detailed product list identifying proposed shell sizes, quantities, effects, and other significant pyrotechnic components for each display.

8. Coordinate with the City regarding launch locations, site access, firing areas, safety zones, staging requirements, and other operational considerations.

9. Coordinate, as required, with law enforcement, fire rescue, emergency management, and other applicable authorities regarding the display's operational and safety requirements.

B. Fireworks Products and Equipment

1. Furnish all professional-grade fireworks and equipment necessary to execute each approved display, including, but not limited to, fireworks shells, launch racks, mortars, electronic firing systems, electronics, wiring, and related equipment.

2. Select fireworks products appropriate for the approved show design, launch location, audience, applicable safety requirements, and site conditions.

3. Provide backup equipment and reasonable replacement materials as necessary to support reliable execution of each display.

4. Properly maintain, transport, secure, handle, install, and operate all fireworks products and equipment in accordance with applicable laws, regulations, manufacturer requirements, permit conditions, and recognized industry standards.

5. Fire all mortars from pre-built racks. Cakes and trenching shall not be permitted.

C. Staffing and Qualified Personnel

1. Provide sufficient trained, qualified, and experienced key personnel to perform all required planning, transportation, setup, inspection, firing, teardown, and cleanup activities.

2. Employ at least three (3) qualified pyrotechnicians, each meeting the experience requirements established in Section 4.4 (C)

3. Ensure all personnel performing fireworks-related activities are properly trained and, when required by law, licensed or otherwise authorized to perform their assigned duties.

4. Ensure personnel are trained in applicable safety procedures, emergency response procedures, site-specific requirements, and the proper handling, transportation, storage, setup, and operation of fireworks and related equipment.

D. Permitting, Regulatory Compliance, and Safety

1. Apply for and obtain all pyrotechnic permits, approvals, and notifications required to perform the services, including the City’s fireworks display permit.

2. Perform all services in compliance with applicable federal, state, and local laws, regulations, ordinances, permit conditions, NFPA standards, and City of St. Petersburg requirements.

3. Develop an event-specific Safety Plan addressing, at a minimum, fireworks handling, transportation and storage, crew operations, launch areas, fallout zones, public safety, emergency procedures, weather contingencies, and misfire procedures.

4. Conduct all required safety inspections, briefings, and coordination activities with City staff and applicable law enforcement, fire rescue, emergency management, and other public safety personnel.

5. Monitor weather and site conditions before and during each display and take appropriate safety measures when conditions could affect the safe or lawful execution of the display.

6. Immediately notify the City Project Manager of any condition that may affect the safe, lawful, or timely execution of a display.

E. Site Logistics, Setup, and Operations

1. Coordinate with the City regarding site access, load-in and load-out schedules, staging areas, equipment placement, and other site logistics.

2. Transport all fireworks, equipment, materials, and personnel necessary to perform the services.

3. Set up each display at the launch location designated or approved by the City.

4. Perform all setup activities necessary for the display, including placement and securing of mortars, racks, firing systems, wiring, and related equipment.

5. Establish and maintain the required launch areas, exclusion zones, safety perimeters, and operational areas in accordance with the approved Safety Plan and applicable requirements.

6. Secure all fireworks products, equipment, and materials during the Vendor's period of responsibility and restrict access to authorized personnel.

7. Maintain the launch and firing areas in a safe and orderly condition throughout the Vendor's operations.

8. Provide a suitable barge for launching the fireworks whenever required by the City based on the approved launch-site configuration. Barge requirements shall be priced in accordance with the Cost Analysis.

F. Quality Assurance and Pre-Show Inspection

1. Inspect all fireworks products, equipment, firing systems, mortars, racks, wiring, and related components prior to use.

2. Verify that all equipment and materials are properly installed, secured, operational, and suitable for the approved display.

3. Conduct quality-control checks throughout setup and immediately before firing to identify and correct deficiencies that could affect safety, performance, or show quality.

4. Ensure the final display is consistent with the approved show design and product specifications, except for modifications necessary to address safety, regulatory, weather, or site conditions.

G. Show Execution

1. Provide one (1) twenty-minute fireworks display annually for the City's Fourth of July celebration.

a. The Fourth of July display shall be electronically initiated using a professional digital firing system and shall commence between 8:30 p.m. and 10:00 p.m. Eastern Time, as directed by the City and subject to applicable weather and safety conditions.

2. Provide two (2) ten-minute fireworks displays annually for the City's New Year's Eve celebration.

a. Each New Year's Eve display shall be electronically initiated using a professional digital firing system. The first display shall commence between 8:00 p.m. and 9:30 p.m. Eastern

Time, and the second display shall commence between 11:00 p.m. and 12:00 a.m. Eastern

Time, as directed by the City and subject to applicable weather and safety conditions.

b. The City may elect to hold only one (1) New Year’s Eve display.

3. Execute each display in accordance with the approved show design, firing sequence, schedule, and applicable requirements.

4. Maintain communication with the City Project Manager and designated event staff before and during the display to coordinate timing and operational conditions.

5. The Vendor shall not make material changes to the approved show design, firing sequence, or operational plan without prior City approval, except when necessary to address an immediate safety or regulatory concern.

H. Post-Event Cleanup

1. Remove all fireworks-related equipment, materials, debris, and Vendor-owned property from the launch and staging areas following each display.

2. Locate, safely address, and remove unexploded fireworks and other hazardous remnants in accordance with applicable safety procedures and regulatory requirements.

3. Complete post-event cleanup within twenty-four (24) hours following the conclusion of each display, unless otherwise approved by the City.

4. Leave all affected areas clean, safe, and free of fireworks debris and other materials generated by the Vendor's operations.

5. For barge launches, remove fireworks debris from the water and shoreline within the launch and fallout areas.

4.6. Vendor Responsibilities

The Vendor shall meet the following responsibilities:

A. Contract Administration and Communication

1. Maintain regular communication with the City Project Manager regarding scheduling, planning, site conditions, display requirements, and other matters affecting performance.

2. Meet with the City at least eight (8) weeks prior to each scheduled display to review the

City's expectations, event schedule, site conditions, display requirements, and operational considerations.

3. Promptly notify the City of any issue, delay, condition, or circumstance that may affect the

Vendor's ability to perform the services as scheduled.

B. Key Personnel

1. Assign the key personnel identified by the Vendor to perform the responsibilities associated with their respective positions.

2. Obtain prior written approval from the City before replacing or reassigning any designated key personnel.

3. Any City-approved replacement shall possess qualifications and experience equal to or greater than those of the individual being replaced.

4. Replacement of key personnel shall not constitute grounds for an increase in the Agreement price or an extension of the time required to perform the services.

5. An unauthorized replacement or reassignment of key personnel may constitute a material breach of the Agreement and may be grounds for termination.

C. Employee Training and Safety

1. Provide all job-specific, safety, and other training required for Vendor personnel performing services under the Agreement.

2. Ensure personnel receive appropriate instruction regarding the safe handling, transportation, setup, operation, and storage of fireworks and related equipment.

3. Ensure all Vendor personnel comply with applicable safety requirements, including OSHA requirements applicable to the work, NFPA standards, permit conditions, and City safety requirements.

4. Maintain safety practices that meet or exceed applicable minimum standards and requirements.

5. The Vendor shall have the authority and responsibility to delay, interrupt, modify, or suspend a display when conditions present an imminent threat to life, safety, property, or compliance with applicable law or permit requirements, including high winds, unsafe weather, hazards within the firing area, or unauthorized persons entering a restricted firing zone.

6. Immediately notify the City of any delay exceeding five (5) minutes and, when practicable, provide the anticipated revised start time.

D. General Performance

1. Perform all services in accordance with the Agreement, approved display designs, schedules, specifications, permit conditions, and applicable standards.

2. Be responsible for the acts and omissions of its employees, subcontractors, agents, and other personnel performing services under the Agreement.

3. Remain responsible for compliance with all applicable requirements regardless of whether any portion of the services is performed by a subcontractor or other third party.

4. Be responsible for the means, methods, techniques, sequences, and procedures used to perform the services, subject to the requirements and approvals established by the City.

5. If a display is delayed due to the Vendor, the City may reduce the display price by five percent (5%) for a delay of more than fifteen (15) minutes, or by ten percent (10%) for a delay of more than thirty (30) minutes.

4.7. Vendor Deliverables

The Vendor shall provide the following deliverables for each scheduled fireworks display:

A. Eight (8) Weeks Prior to Display:

1. Participate in a kickoff/planning meeting with the City.

2. Submit a preliminary show concept.

3. Submit proposed display duration and sequence.

4. Submit preliminary product selection.

5. Submit preliminary site requirements.

6. Submit a preliminary staffing plan.

7. Submit a preliminary logistics plan.

8. Submit preliminary safety considerations.

B. Thirty (30) calendar Days Prior to Display:

1. Final show design.

2. Final product list.

3. Final firing sequence.

4. Final site and setup plan.

5. Final staffing list.

6. Barge information, if applicable.

7. Transportation and logistics plan.

8. Event-specific Safety Plan.

9. Emergency procedures.

10. Provide permit status updates.

C. Seven (7) calendar Days Prior to Display:

1. Copies of all required pyrotechnic permits and approvals.

2. Final insurance documentation, when requested by the City.

3. Confirmation of qualified pyrotechnic personnel.

4. Confirmation of equipment availability.

5. Confirmation of barge availability, if applicable.

6. Final operational contact information.

7. Confirmation that all applicable regulatory requirements have been satisfied.

D. Event Day:

The Vendor shall complete all activities necessary to safely and successfully conduct the display, including:

1. Setup and equipment installation;

2. Safety inspection;

3. Equipment testing;

4. Safety briefing;

5. Display execution;

6. Operational communication with City personnel;

7. Monitoring of the firing area;

8. Misfire response;

9. Teardown; and

10. Initial cleanup.

E. Post-Event Report:

Within ten (10) calendar days following each display, the Vendor shall submit a written post-event report containing, at a minimum:

1. Date and location;

2. Actual display start and completion times;

3. Actual display duration;

4. Summary of products used (to include shell count and shell sizes);

5. Misfires or equipment malfunctions, if any;

6. Safety incidents, if any;

7. Weather conditions affecting the display;

8. Delays or interruptions;

9. Confirmation of cleanup completion;

10. Regulatory or permitting issues;

11. Significant operational issues; and

12. Recommendations for future displays.

4.8. Location and Schedule of Services

The fireworks display locations are:

A. Fourth of July

Location: Vinoy Park Address: 701 Bayshore Drive NE, St. Petersburg, FL 33701

The Vendor shall provide one (1) twenty-minute fireworks display commencing between 8:30 p.m.

and 10:00 p.m. Eastern Time, as directed by the City and subject to weather and safety conditions.

The City reserves the right to opt for a launch from a barge off the northeastern shore of Spa Beach or other location designated by the City Project Manager.

B. New Year's Eve

Location: Vinoy Park Address: 701 Bayshore Drive NE, St. Petersburg, FL 33701

The Vendor shall provide two (2) ten-minute fireworks displays. The first display shall commence between 8:00 p.m. and 9:30 p.m. Eastern Time, and the second display shall commence between

11:00 p.m. and 12:00 a.m. Eastern Time, as directed by the City and subject to weather and safety conditions. The City reserves the right to opt for a launch from a barge off the northeastern shore of Spa Beach or other location designated by the City Project Manager.

The City reserves the right to adjust display times and locations as reasonably necessary to accommodate event operations, provided such adjustments remain within the applicable requirements of the Agreement.

The City may elect to hold only one (1) New Year’s Eve display.

4.9. Additional Displays

The City may request additional fireworks displays during the term of the Agreement for other City events, on an as-needed basis. Additional displays are not guaranteed.

A. Additional displays shall be either ten (10) or twenty (20) minutes in length, as requested by the

City, with a minimum shell count of 1,600 for a ten-minute display and 3,200 for a twenty-minute display, ranging from three inches (3") to six inches (6").

B. The City will specify the date, time, launch location, and whether a land or barge launch is required. Requests will be subject to Vendor availability.

C. All requirements of this Scope of Work, including permitting, safety, staffing, deliverables, and post-event cleanup, shall apply to additional displays. The City and Vendor may agree in writing to shorten deliverable timelines when needed.

D. Additional displays shall be authorized in writing by the City before they are performed and priced in accordance with the optional pricing in the Cost Analysis.

4.10. Weather and Postponement of Services

A. The Vendor shall monitor weather and site conditions and immediately notify the City Project

Manager of conditions that may affect the safe or lawful execution of a scheduled display.

B. Inclement weather may include, but is not limited to, moderate to intense rain, high winds, lightning, or other weather conditions that may create an unsafe operating environment.

C. The City shall have final authority to determine whether a scheduled display will be postponed or rescheduled due to weather or other event-related circumstances. Notwithstanding the foregoing, the Vendor shall have the authority and responsibility to delay, suspend, modify, or refuse to initiate or continue firing when, in the Vendor's reasonable professional judgment, conditions present an imminent threat to life, safety, property, or compliance with applicable law or pyrotechnic permit requirements.

D. If a display cannot be safely initiated due to inclement weather, the City may declare the display a rainout and determine whether the display will be rescheduled.

E. If a display is rescheduled due to inclement weather, the City at its discretion shall determine if a rescheduled date shall occur, subject to Vendor availability.

F. If inclement weather develops after a display has commenced, the Vendor shall make reasonable efforts to safely complete the display. If the display must be shortened due to weather or safety conditions, the Vendor shall not be assessed a non-performance penalty solely because the display was shortened for such conditions, and the City shall pay the contracted amount for the display, subject to the terms of the Agreement.

G. The City may postpone a scheduled display for reasons other than inclement weather by providing the Vendor at least forty-eight (48) hours' prior written notice.

H. If the City postpones a display for reasons other than inclement weather, the City shall determine within seven (7) days following the originally scheduled display date whether the display will be rescheduled. If rescheduled, the date shall be determined by the City, subject to Vendor availability.

4.11. Account Management

Vendor must provide a single point of contact, a dedicated account manager who will be readily available during normal business hours to administer the agreement. Vendor is responsible for notifying the City of any changes in account manager or contact information. Account managers' responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

4.12. City’s Responsibilities

At a minimum, the city shall provide and meet the following responsibilities:

A. City shall provide a single point of contact (City Project Manager) to administer the Agreement.

B. City Project Manager shall assist with planning, strategy and objectives prior to performance of the Work.

C. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

D. City shall provide security for the display location from setup through completion of the display, including restricting access by unauthorized persons and spectators.

E. City shall provide staff to install and remove fire-line stakes and crowd control rope.

F. City shall provide a stand-by Fire and Rescue crew at the event during the display.

5. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience of

Firm and Staff

This section evaluates the Proposer’s qualifications, relevant experience, and capacity to successfully perform the required services. Scoring will be based on the firm’s history of similar projects, technical expertise, organizational structure, key personnel credentials, and demonstrated past performance.

0-10 Points 40 (40% of Total)

2. Project Approach

This section evaluates the Proposer’s proposed methodology for delivering the services, including processes used on similar projects and the approach envisioned for this engagement.

Scoring will be based on the clarity and feasibility of the project plan, schedule, key activities, deliverables, and the proposed coordination process with the City’s Project Manager.

0-10 Points 35 (35% of Total)

3. Cost Analysis

This section evaluates the Proposer's completed cost analysis and proposed fee for the project. Scoring will be based on the completeness, clarity, and reasonableness of the pricing information provided.

0-10 Points 15 (15% of Total)

4. Business Enterprise Program

Outreach and Utilization

This section evaluates the Proposer’s status as an SBE, MBE, WBE, or combination, and the firm’s demonstrated commitment to outreach, inclusion, and utilization of small and minority-owned businesses in performance of the contract. Scoring will be based on documented outreach efforts, planned mentoring and capacity-building initiatives, and processes for inclusive subcontracting.

0-10 Points 10 (10% of Total)