FIRE SUPPRESION COMBINED SOLICITATION AN SYNOPSIS.docx

COMBINED SYNOPSIS/SOLICITATION FOR ESTABLISHING MULTIPLE BLANKET PURCHASE AGREEMENTS (BPAs) UNDER THE REVOLUTIONARY FEDERAL ACQUISITION REGULATION OVERHAUL (RFO).

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Description / Background The BlueGrass Army Depot in Richmond Ky, through Army Contracting Command Rock Island, intends to competitively establish multiple Blanket Purchase Agreements (BPAs) under the modernized authority of the Revolutionary Federal Acquisition Regulation Overhaul (RFO), specifically leveraging RFO 12.201-1(e)(3) and Class Deviation RFO-2025-16. These BPAs will facilitate the streamlined, repetitive procurement of servicing and maintaining our Fire Suppression System.

This synopsis serves as the official public notice of the Government's intent to establish a competitive pool of vendors. The primary objective is to create flexible “charge accounts” with qualified, responsible sources to fulfill anticipated repetitive needs efficiently.

This requirement is a 100% small business set aside and utilizes the North American Industry Classification System Code (NAICS) 238220 This BPA shall not obligate any funds. In accordance with FAR 12.201-1-3(e)(3)(iv)(B), the Government is obligated only to the extent of authorized purchases made via properly executed BPA Call Orders made under the BPA. The BPA Master Limit is $350,000.00. No single BPA Call Order shall exceed $50,000 in total cost.

Please note, there is no guarantee that any or all requirements for Fire Suppression Service will be issued using an established BPA.

Section 1: Continuous Pool Management (“On-and-Off Ramps”) To ensure the Government maintains access to the most advanced commercial technologies, highly competitive pricing, and a robust, resilient industrial base, the Government will actively manage the Blanket Purchase Agreement (BPA) vendor pool utilizing “on-and-off ramp” procedures under the authority of Class Deviation RFO-2025-16.

A. On-Ramp Procedures (Onboarding New Vendors) The Government reserves the right to reopen this solicitation to onboard new vendors (on-ramp) during the lifespan of these BPAs.

Open Seasons: The Contracting Officer (CO) anticipates hosting annual “Open Seasons.” During an Open Season, the CO will publicize a notice on the GPE (SAM.gov) inviting new contractors to submit pricing schedules and technical capability statements.

Evaluation & Award: New submissions will be evaluated against the same criteria established in the master Request for Quotations (RFQ). Newly qualified, responsible sources will be awarded a master BPA under the same terms and conditions as the original cohort.

No Impact on Active Calls: Onboarding new vendors will not affect or disrupt any active BPA calls already underway.

B. Off-Ramp Procedures (Removing Inactive or Non-Competitive Vendors) To maintain a high-performing and highly active supplier pool, the Government will continuously monitor vendor performance. The CO may “off-ramp” (terminate/cancel) a vendor’s BPA under any of the following conditions:

Failure to Compete: The vendor fails to submit a quote or participate in 3 consecutive competitive BPA call solicitations for which they are technically qualified.

Pricing Degradation: The vendor’s pricing or catalog discounts consistently fail to represent the best value to the Government when compared to the active market or other BPA holders.

Poor Performance: The vendor receives a negative past performance rating or fails to meet delivery, quality, or compliance standards (such as DFARS domestic sourcing or WAWF invoicing) on active calls.

Mutual Agreement / Convenience: The Government reserves the right to cancel any BPA at any time, without penalty or cost, by providing thirty (30) days’ written notice to the vendor.

Section 2: Applicable Provisions and Clauses The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2026-01. The following provisions and clauses apply to this acquisition and will be incorporated into the master Blanket Purchase Agreement (BPA).

FAR Provisions: 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services; 52.212-2, Evaluation—Commercial Products and Commercial Services; 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

FAR Clauses: 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services; The Contracting Officer will indicate specific applicable clauses in the final BPA document.

DFARS and RFO Requirements: DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions, applies to all calls placed against these BPAs. Vendors must be registered in WAWF. Furthermore, this acquisition is conducted under the authority of the Revolutionary Federal Acquisition Regulation Overhaul (RFO), specifically Class Deviation RFO-2025-16, authorizing dynamic on-and-off ramping of the BPA vendor pool. DFARS 252.225-7001, Buy American and Balance of Payments Program is also applicable. AFARS 5113.303-2-90 Use of Reverse Auctions applies, notifying vendors that future calls may be competed using electronic reverse auctions.

Section 3: Addendum to FAR 52.212-1 (Instructions to Offerors) Price Submission (“Sample Basket” and Catalog Discount)

1. Sample Basket Pricing: Offerors shall submit a completed pricing schedule utilizing the “Sample Basket” in the attachments. The Sample Basket contains a representative list of historically high-volume items/services anticipated to be ordered under this BPA.

Offerors must provide a fully burdened Unit Price and an Extended Price for every item in the basket. Prices must be inclusive of all applicable costs, including standard commercial shipping/freight, handling, and compliance with all required Defense Federal Acquisition Regulation Supplement (DFARS) clauses.

2. Commercial Catalog Discount: In addition to the Sample Basket pricing, the Offeror shall state their overarching, flat-rate percentage discount off their published commercial price list/catalog. This discount rate will apply to all future calls for items that fall within the scope of the BPA but are not specifically listed in the Sample Basket.

3. Capability Statements: Interested contractors must submit capability statements representative of their ability to perform a government contract.

Important Notice: The quantities listed within the Sample Basket are estimates utilized strictly for evaluation purposes. They do not constitute a guaranteed minimum purchase quantity or a maximum ceiling for the master BPA or subsequent calls.

Section 4: Addendum to FAR 52.212-2 (Evaluation Criteria) Evaluation of Price The Government will evaluate the Offeror’s price submission to determine if it is fair, reasonable, and competitive. The price evaluation will be conducted using the following methodology:

1. Aggregate Basket Evaluation: The Government will calculate the Total Aggregate Price of the Sample Basket by adding the extended prices of all line items. This Total Aggregate Price will be used to competitively rank the offerors and establish a baseline for price reasonableness under Simplified Acquisition Procedures.

2. Completeness: To be eligible for BPA establishment, the Offeror must provide a price for every item listed in the Sample Basket. Incomplete baskets may render the quote unacceptable.

3. Discount Structure Assessment: The Government will evaluate the Offeror’s proposed commercial catalog discount percentage to ensure it provides a competitive advantage for items ordered outside the Sample Basket.

4. Best Value Pool Determination: Under the modernized Revolutionary Federal Acquisition Regulation Overhaul (RFO) procedures, the Government intends to establish BPAs with multiple Offerors whose combined Technical Capability and Sample Basket pricing represent the best value to the Government, creating a robust pool for future ordering.

5. BPA Award: The Government intends to evaluate offers and award a BPA without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. BPAs will be established based on the overall best value submissions determined to be the most beneficial to the Government. The Government anticipates to award around 3-5 Blanket Purchase Agreements based on the evaluation factors listed in this solicitation.

Submission Instructions Interested parties must be registered in the System for Award Management (SAM.gov) prior to the establishment of any agreement. Responses, including capability statements and sample basket pricing documents, must be submitted via email to aaron.c.banther.civ@army.mil by 17:00 EST on July 2026. This pre-solicitation notice does not obligate the Government to establish a BPA or pay for any costs incurred in preparing a response.

Oral communications ARE NOT acceptable in response to this notice.

Technical Inquiries and Questions: All technical inquiries and questions relating to this solicitation are to be submitted via email to aaron.c.banther.civ@army.mil. Offerors shall submit questions at least 3 days prior to the closing/response date of the solicitation in order to ensure adequate time is allotted to form an appropriate response and to amend the solicitation, if necessary. Offerors must review the specifications in their entirety and review the www.sam.gov website for answers to questions prior to submission of an inquiry.