FIRE STATION #3

HYDRONIC RADIATOR REPLACEMENT

Bid Number: RFP-2026-PS-123

REQUEST FOR PROPOSALS

ISSUED BY: Josh Sonnenberg, Director of Facilities and Operations facilities@chesterfieldtwp.org

SUBMIT BIDS TO: Charter Township of Chesterfield Cindy Berry, Clerk

47275 Sugarbush Chesterfield, Mi 48047 (586) 949-0400 mailto:facilities@chesterfieldtwp.org

NOTICE: OFFER TO RECEIVE BID FOR THE CHARTER TOWNSHIP OF CHESTERFIELD

FIRE STATION #3 HYDRONIC RADIATOR REPLACEMENT

Bid Number: RFP-2026-PS-123

OVERVIEW

The Charter Township of Chesterfield’s Facilities & Operations Department is soliciting qualified mechanical and plumbing contractors to submit sealed proposals to furnish all labor, supervision, materials, equipment, permits, testing, cleanup, and incidentals necessary to replace ten hydronic radiators throughout Fire Station #3. The work is intended to provide a complete, safe, operational, and code-compliant heating installation.

The Contractor shall perform in accordance with all stated intents, specifications and stipulations contained or referenced herein. In addition, the Contractor shall furnish all labor, equipment, supplies, and services required to maintain the property in a safe an attractive condition throughout the contract period.

Before submitting a bid, each bidder shall have the opportunity to thoroughly examine the properties and fully understand the conditions that may affect the work proposed. Mandatory walk through will occur on Thursday August 27, 2026 at 2:00 PM. On site at: Chesterfield Township Fire Station #3, 33991 23 Mile Road, Chesterfield Township, MI 48047. Failure to inspect the sites in no way relieves the successful contractor from the necessity of furnishing materials or performing any labor necessary for the satisfactory completion of the work.

Please contact Josh Sonnenberg, Director of Facilities and Operations, via email:

facilities@chesterfieldtwp.org with any questions.

1. SUBMISSION AND RECEIPT OF BIDS

Sealed bids will be received by the Charter Township of Chesterfield at the office of the Township Clerk, 47275 Sugarbush Road, Chesterfield, Michigan, 48047 until 10:00 am local time Tuesday September 8, 2026. The bids will be publicly opened and read aloud following the 10:00 am deadline.

To receive consideration, bids shall be received prior to the specified deadline time. NO LATE BIDS WILL BE ACCEPTED. Bids are considered received when in the possession of the Chesterfield Township Clerk’s Office. ALL BIDS MUST BE LABELED: CHESTERFIELD TOWNSHIP FIRE STATION #3 HYDRONIC RADIATOR REPLACEMENT Bids must be sealed when submitted. All amounts must be entered into the format on ‘Appendix B’. Bids must be typewritten or printed in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by bidder. Digital copies (i.e. email, thumb drive) will be deemed supplemental to the mailed bid packet.

2. ADDITIONAL BID INFORMATION

Unless otherwise specified, the Township reserves the right to accept any item in the bids. Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. It is the vendor’s responsibility to acquire knowledge of any change, modifications or additions to the bid documents. Any vendor who submits a bid and later claims it had no knowledge of any change, mailto:facilities@chesterfieldtwp.org modifications or additions made by the Charter Township of Chesterfield to the bid specifications, shall be bound by the bid, including any changes, modifications or additions made by the Charter Township of Chesterfield to the bid specifications, and that vendor fails to accept the bid award, the Charter Township of Chesterfield may pursue costs and expenses to re-bid the item from that vendor.

The Charter Township of Chesterfield officially distributes bid documents from the Township Clerk’s Office upon request or through the BidNet website. Each change or addendum issued in relation to this bid will be on file in the Township Clerk’s Office. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued, unless the addendum is contained in the original bid documents.

3. SPECIFICATIONS AND SCOPE OF WORK

The bidder, if awarded the contract, will be required to furnish the particular item(s) referred to in the specifications and scope of work, see Appendix A.

The Charter Township of Chesterfield reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

4. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the Township, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive and in the opinion of the Township, may result in rejection of the bid.

5. PRICING

Prices shall be stated in units of quantity specified in the bid document, Appendix B. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern.

6. QUANTITIES

All quantities stated, unless indicated otherwise, are estimates and the Township reserves the right to increase or decrease the quantity at the unit price bid as best fits it need. In addition, the Township reserves the right to make future purchases at the unit price submitted for all Township departments, including the Public Safety Department.

7. DELIVERY

Deliveries can be made during business hours of 8:00am – 4:30pm.

8. TAXES, TERMS AND CONDITIONS

The Charter Township of Chesterfield is exempt from Federal Excise, State Sales Tax and Personal Property Tax. The Township’s tax I.D. number is 38-6006891.

9. QUALIFICATIONS AND AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the Township, with price and other factors considered. The Charter Township of Chesterfield reserves the right to accept any bid, to reject any or all bids, or waive irregularities in any bid in the best interest of the Township.

Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating bidder’s intent.

10. WITHDRAWALS OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening. In case of error by the bidder in making up a bid, the Township may, by discretion, reject such a bid upon presentation of a letter by the bidder which sets forth the error, the cause thereof and sufficient evidence to substantiate the claim.

11. DEFAULT CONDITIONS

In case of default by the contractor, the Charter Township of Chesterfield may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Township may, by discretion upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder. Such error may be subject to default conditions.

12. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the Township and herein, its officials, employees, departments, and agents, harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

13. BONDING

Bonding is not required for this contract.

14. INSURANCE (REQUIRED FOR WORK ON OR WITHIN TOWNSHIP PROPER/FACILITIES)

• Worker’s Compensations and Related Coverages o State: Statutory o Applicable (e.g. Longshoreman’s): Statutory o Employer’s Liability

▪ Max Limit Each Accident \Max Limit Policy Limit \Max Limit Each Employee

• Contractor’s General Liability o General Aggregate: $1,000,000 o Products – Completed Operations Aggregate: $1,000,000 o Personal and Advertising Injury: $1,000,000 o Each Occurrence (Bodily Injury and Property Damage): $1,000,000 o Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable o Excess or Umbrella Liability:

▪ General Aggregate: $2,000,000 | Each Occurrence: $2,000,000 o Fire Damage: $50,000 |Medical Payments: $5,000

• Automobile Liability o Combined Single Limit: $1,000,000

• Contractual Liability o Bodily Injury:

▪ Each Accident: $1,000,000 | Annual Aggregate: $1,000,000 o Property Damage

▪ Each Accident: $1,000,000 | Annual Aggregate: $1,000,000

• Owner’s and Contractor’s Protective Liability Insurance Policy shall include as additional insured all persons/entities listed below o Charter Township of Chesterfield

• Owner’s and Contractor’s Protective Liability o General Aggregate: $2,000,000 | Each Occurrence: $1,000,000 o Combined Single Limit: $1,000,000

15. GENERAL INFORMATION

All invoices shall be sent to: accountspayable@chesterfieldtwp.org Chesterfield Township | Attn: Accounts Payable | 47275 Sugarbush Road | Chesterfield, MI 48047

16. SPECIFICATIONS AND PRICING

See Appendix(s) A and B at end of document for details and specifications.

17. FIRM PRICE GUARANTEE

Price will cover the cost of the scope of the project and will not be subject to increase unless otherwise noted and agreed upon.

18. WARRANTY

Provide Bidder’s warranty for contractor workmanship

Provide manufacturer’s labor-and-material warranty:

19. REFERENCES (Provide three for comparable projects) Company Contact Person Phone #

1.

2.

3.

20. CONTRACT TERMINATION

The Township reserves the right, upon thirty (30) days written notice, to terminate this contract for failure of vendor to comply with terms and conditions set forth herein. Nonperformance on the part of the vendor shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

21. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the Charter Township of Chesterfield in accordance with the contract documents.

NAME OF BIDDER

BUSINESS ADDRESS OF BIDDER

BUSINESS TELEPHONE NUMBER OF BIDDER

AUTHORIZED SIGNATURE

TITLE OF SIGNER

DATE OF SIGNATURE

EMAIL

Internal Use:

_____ Warranty filled out (#18) Initial

________ References listed (#19) Initial

________ Approval Acceptance and Specifications Completed (#21) Initial

________ Appendix B: Bid Sheet is complete and attached Initial

________ Insurance Provided Initial

APPENDIX A

SCOPE OF WORK

Base Bid Radiator Schedule

1. Total base-bid quantity: Ten Radiators

Qty.

Nominal length

Required item / basis of design

2 16 ft Runtal hydronic radiator, with compatible end caps, or approved equal

1 11 ft Runtal hydronic radiator, with compatible end caps, or approved equal

2 10 ft Runtal hydronic radiator, with compatible end caps, or approved equal

3 7 ft Runtal hydronic radiator, with compatible end caps, or approved equal

1 6 ft Runtal hydronic radiator, with compatible end caps, or approved equal

1 4 ft Runtal hydronic radiator, with compatible end caps, or approved equal

2. Included Work

• Field verify each radiator location, nominal length, height, depth, heat output, supply/return arrangement, valve location, mounting conditions, and clearances before ordering.

• Coordinate access and protect occupied areas, apparatus, furnishings, floors, walls, and adjacent finishes.

• Isolate, drain, and make safe the affected portions of the hydronic system; remove and legally dispose of the existing radiators and associated debris.

• Furnish and install new Runtal radiators or approved equals, end caps, brackets, supports, valves, fittings, adapters, escutcheons, and all necessary piping for a complete installation.

• Reconnect to the existing hydronic heating system, flush system, and refill system with water inhibitor. New materials shall be compatible with existing system materials, operating temperatures, pressures, and water chemistry.

• Refill the system, purge air from all affected radiators and piping, check for leaks, restore normal pressure, and balance/adjust flow as required for proper operation.

• Start up and test each radiator through a heating call. Demonstrate leak-free operation, heat delivery, valve operation, and absence of objectionable noise.

• Patch and restore minor openings and finishes directly disturbed by the work to a neat condition. Identify any anticipated finish work not included in the base bid.

• Remove debris daily and leave work areas broom clean. Maintain Fire Station operations and emergency access at all times unless the Township authorizes a specific interruption.

• Provide closeout documents, warranty information, product data, and a marked radiator schedule identifying installed model and location.

3. Basis of Design and Proposed Equals

References to Runtal establish the desired quality, configuration, and performance. A bidder offering an equal product shall clearly identify the manufacturer and model and submit product data showing dimensions, materials, finish, connections, pressure/temperature ratings, heat output under the applicable rating conditions, warranty, and compatibility with the existing system. The Township will determine acceptability in its sole reasonable discretion. No substitution is approved merely by submission of a proposal.

4. Field Verification and Existing Conditions

The successful contractor shall verify all conditions before fabrication or ordering. The bidder shall promptly identify concealed or materially different conditions that could affect price or schedule. Work outside the accepted proposal requires prior written authorization from the Township; verbal direction does not authorize additional compensation.

5. Technical and Performance Requirements

• All work shall comply with applicable federal, State of Michigan, county, Township, fire, building, mechanical, plumbing, electrical, environmental, and occupational-safety requirements, together with manufacturer instructions and accepted industry practice.

• Contractor shall obtain permits and inspections unless the proposal form expressly identifies a

Township-provided permit or fee waiver.

• Radiators and piping shall be new, undamaged, and suitable for the existing hot-water system.

Match existing visible finish unless another finish is approved in writing.

• Mounting shall be plumb, level, secure, and coordinated with walls, base, trim, furniture, doors, and required clearances. Supports shall be appropriate for the substrate and product loading.

• Shutdowns shall be scheduled with the Township. The contractor shall state anticipated shutdown duration and shall restore heat and system operation promptly.

• The contractor shall provide competent supervision and maintain safe work zones in an active public-safety facility. Means of egress, alarm equipment, apparatus movement, and emergency response shall not be obstructed.