Fire_Department_Kitchen_Remodel_(Addendum_#1_Revision).pdf

BID DOCUMENTS

FOR

CITY OF SOUTH DAYTONA

Fire Department Kitchen Remodel

1672 South Ridgewood Ave.

South Daytona, Florida 32119

Telephone: (386) 322-3014

Bid No. 25-ITB-002

Thursday, December 19, 2024

Invitation To Bid (“ITB”) No. 25-ITB-002

Table of Contents

1. INVITATION TO BID

2. PURPOSE AND OVERVIEW

3. INSTRUCTIONS TO BIDDERS

4. SCOPE OF WORK / BID SPECIFICATIONS

5. STANDARD PURCHASE DEFINITIONS

6. GENERAL TERMS AND CONDITIONS

7. SPECIAL CONDITIONS

8. PRICING PROPOSAL

9. BID FORM

10. ATTACHMENTS

Attachments:

A - STANDARD AGREEMENT FOR SERVICES

SECTION 1: INVITATION TO BID

BID NO. 25-ITB-002

Notice is hereby given that the City of South Daytona is soliciting bids for BID NO. 25-ITB-002, Fire

Department Kitchen Remodel. Bids are to be submitted via the e-Procurement Portal at https://procurement.opengov.com/portal/southdaytona. Bids will be accepted until 12:00 pm on

Wednesday, January 22, 2025, at which time bids will be opened and publicly read aloud via an electronic meeting, results will be published to the project. Bids received after the above time and date will be returned unopened. All Bids will be evaluated to ensure they contain all required forms in order to deem the Bidder responsive or non-responsive.

DESCRIPTION OF WORK

Installation of Appliances, Countertops, Cabinets, and Sink

PRE-BID CONFERENCE:

There will be a Mandatory Pre-Bid Conference for the project on Monday, January 6, 2025 at 10:00 am at

Fire Department 1672 S Ridgewood Ave, South Daytona, FL 32119. If mandatory, all attendees to the Pre-

Bid Conference must sign in. The representative of each Vendor shall be an authorized employee of the

Vendor and shall sign in accordingly.

All work is specified within the Bid Documents. Any addenda to these documents will be posted on the

City of South Daytona's Portal (https://procurement.opengov.com/portal/southdaytona). It is the bidder’s responsibility to confirm that all addenda have been received prior to submitting a proposal in response to this request.

The City reserves the right to reject any or all bids, and the award, if award is made, will be made based on the following evaluation factors and the bidder whose qualifications indicate the award will be in the best interest of the City and whose proposal complies with all the prescribed requirements. The selection committee will present top ranked firm to City Council for approval.

Bids shall be:

A. Submitted on standard forms which will be furnished with the Bid/Project Manual;

B. Irrevocable after the time and date set for the opening of bids and for a period of 90 days thereafter;

C. Respondents will submit bids through the e-Procurement Portal at https://procurement.opengov.com/portal/southdaytona.

https://procurement.opengov.com/portal/southdaytona

By/s James L. Gillis, Jr.

City Manager

SECTION 2: PURPOSE AND OVERVIEW

Purpose

Installation of Appliances, Countertops, Cabinets, and Sink

Overview

The City of South Daytona will be remodeling the kitchen in the Fire Department's living quarters.

SECTION 3: INSTRUCTIONS TO BIDDERS

Firms or companies (Vendor) desiring to provide services, as described herein shall submit sealed bids, including one original copy in conformance with the detailed submittal instructions.

TIMELINE (Local Time):

The City reserves the right to modify these timelines and schedules at any time for any reason.

Release Project Date: December 19, 2024

Pre-Bid Conference (Mandatory): January 6, 2025, 10:00am

Fire Department 1672 S Ridgewood Ave, South Daytona, FL 32119

Question Submission Deadline: January 15, 2025, 2:30pm

Response Submission Deadline: January 22, 2025, 12:00pm

Selection Committee Meeting (tentative date):

January 29, 2025

Staff Recommendation to the City Council: February 11, 2025

ELECTRONIC SUBMISSION INSTRUCTIONS:

Bids must be submitted to the portal via https://procurement.opengov.com/portal/southdaytona.

Sealed Bids must be submitted no later than the date and time listed in the Timeline above. All times referenced are local time.

Offers by telephone, email or telegram shall not be accepted. Also, Vendors are instructed NOT to fax their bid package. Faxed bids shall be rejected as non‐responsive regardless of where or when the fax is received.

Bids will be opened publicly, and the names of all Vendors shall be read aloud.

The City of South Daytona reserves the right to reject any or all Bids or parts of Bids if it is in the best interest of the City.

PRE-BID CONFERENCE:

There will be a Mandatory Pre-Bid Conference for the project on Monday, January 6, 2025 at 10:00 am at the Fire Department 1672 S Ridgewood Ave, South Daytona, FL 32119. If mandatory, all attendees to the Pre-Bid Conference must sign in.

EXAMINATION OF CONTRACT DOCUMENTS AND SITE:

Before submitting a Bid, each Bidder must (a) examine the Contract Documents thoroughly, (b) visit the site(s) to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the Work, (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work; and (d) study and carefully correlate Bidder's observations with the Contract Documents.

Before submitting his Bid each Bidder will, at his own expense, make such additional investigations and tests as the Bidder may deem necessary to determine his Bid for performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

On request the City will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for submission of his Bid. Bidders making such investigations shall return site to original condition and shall pay for any damages resulting therefrom.

The submission of a Bid will constitute an incontrovertible representation by the Bidder that he has complied with every requirement and that the Contract Documents are sufficient in Scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

BID COORDINATOR:

The coordinator for this Bid is:

Vera Parker, Accountant vparker@southdaytona.org Phone: 386-322-3062

The City will not respond to oral inquiries. Respondents may submit written (by email or via the portal) inquiries regarding this to the coordinator. Written inquiries must be received by Wednesday, January 15, 2025 by 2:30 pm to be considered. The City will record its responses to inquiries and any supplemental instructions in the form of written addenda via the City website www.southdaytona.org.

The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Bid Due Date. Vendors should not rely on any representations, statements or explanations other than those made in this ITB or in any addendum to this ITB. Where there appears to be a conflict between the ITB and any addenda issued, the last addendum issued will prevail. It is the Vendor's responsibility to be sure all correct number of addenda was received. The

Vendor should verify with the designated contact persons prior to submitting a Bid that all addenda have been received. Vendors should acknowledge the correct number of addenda received as part of their

Bids. It is the responsibility of the Vendor to ensure all addenda have been received prior to submitting a bid.

The City of South Daytona reserves the right to consider the omission of an acknowledgment of addendum as cause for rejection of the submittal.

mailto:vparker@southdaytona.org https://www.southdaytona.org/

This provision exists solely for the convenience and administrative efficiency of the City of South

Daytona. No Vendor or other third party gains any rights by virtue of this provision or the application thereof, nor shall any Vendor or third party have any standing to sue or cause of action arising therefrom.

CLARIFICATIONS:

It is the Vendor’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this ITB. Lack of understanding and/or misinterpretation of any portions of this ITB shall not be cause for withdrawal of your Bid after opening or for subsequent protest of award.

Vendors must contact the Bid Coordinator, at the email provided, should clarification be required.

Modification or alteration of the documents contained in the solicitation or contract shall only be valid if mutually agreed to in writing by the parties.

MINIMUM QUALIFICATIONS:

Vendors shall be licensed to do business in the State of Florida. Submit Sunbiz report showing your company registered as “Active”.

Vendors must be properly registered and licensed to provide the goods or services identified in the scope of work, by all applicable state and local agencies.

Vendors must provide a minimum of three (3) verifiable references from similar scope and size of work as identified in this ITB on the provided “Professional References” form. Failure to provide references that verify required experience will cause the Vendor to be deemed non-responsive. The City of South

Daytona is not to be used as a reference.

NO LOBBYING:

All Vendors are hereby placed on notice that the City of South Daytona Council, City Employees/Staff, nor

Members of the Evaluation Committee (with the exception of the Bid Coordinator designated to receive requests for interpretations or corrections) are not to be lobbied, directly or indirectly either individually or collectively, regarding this ITB. During the entire procurement process, all Vendors and their subcontractors, sub‐consultants, or agents are hereby placed on notice that they are not to contact any persons listed above for such purposes as holding meetings of introduction, dinners, etc. if they intend to submit or have submitted Bids for this project. Any Vendor contacting individuals mentioned herein in violation of this warning may automatically be disqualified from further consideration for this ITB.

PRICING SHEETS:

Pricing sheets/Bid Forms are to be completed as directed and without modification and returned as part of the ITB submittal prior to the ITB deadline for submission. Failure to fill out the price sheets/bid forms as directed and without modification may negatively affect the evaluation of your bid.

EXCEPTIONS TO SPECIFICATIONS:

If taking exception to any portion of the ITB specifications, the Vendor must indicate those exceptions as stated on the Vendor’s Acknowledgement Form.

BID SUBMISSION AND WITHDRAWAL:

Unless otherwise specified, Vendor shall use the forms supplied by the City. Bids, once opened, become the property of the City, cannot be withdrawn, and will not be returned to the Vendors. Upon opening, Bids become subject to public disclosure in accordance with Chapter 119, Florida Statutes.

CORRECTION OF BIDS:

Correction of inadvertently erroneous Bids shall be permitted up to the time of ITB opening. Vendors shall not be allowed to modify their Bids after the opening time and date.

WITHDRAWAL OF BIDS:

NO Bid shall be withdrawn for a period of ninety (90) days subsequent to the Bid opening without the consent of the City of South Daytona, Florida. Negligence on the part of the Vendor in preparing the Bid confers no right of withdrawal or modification after the Bid has been opened, at the appointed time and place by the City of South Daytona. Any such withdrawn Bid shall not be resubmitted.

OPENING OF BIDS:

Bids will be received until the date and time stated in this ITB and will be publicly opened and read at the place, time and date stated. No responsibility will attach the City for the premature opening of a Bid not properly addressed and identified.

REJECTION OF BIDS:

The City reserves the right to reject any and/or all Bids when such rejection is in the best interest of the

City.

BIDS MAY BE REJECTED AND/OR VENDOR(S) DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to update the information on file including address, product, service or business descriptions.

B. Failure to perform according to contract provisions.

C. Conviction in a court of law of any criminal offense in connection with the conduct of business.

D. Evidence of a violation of any federal or state antitrust law based on the submission of bids or proposals, or the awarding of contracts.

E. Evidence that the vendor has attempted to give a City employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the City’s purchasing activity.

F. Other reasons deemed appropriate by the City.

OWNERSHIP OF DOCUMENTS:

All documents resulting from this project will become the sole property of the City of South Daytona. The

Vendor must meet all requirements for retaining public records and transfer, at no cost, to the City all public records in the possession of the Vendor upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

AMERICANS WITH DISABILITIES ACT (ADA):

If you need special services provided for under the Americans with Disabilities Act, contact the Deputy

City Clerk at 386‐322-3014 at least 48 hours before the scheduled event.

OTHER REQUIREMENTS:

If this is a federally assisted project it will be subject to Federal Labor Standards which include, the Davis-

Bacon Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36

(bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the

Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution. The applicable information regarding the laws and regulations stated above would be included in the bid packet.

BOND:

In accordance with section 255.05, Florida Statutes, the Bidder, if awarded the Contract and the bid amount is $100,000 or more, shall execute and file acceptable performance and payment bonds equal to

100% of the contract price within ten (10) days after written notice of the award of contract. No bidder may withdraw their bid for a period of ninety (90) days after the date set for opening of bids.

PAYMENT OF TAXES:

The Contractor will be responsible for payment of all Excise, Sales and Use Taxes, and all other taxes required by law on all materials, tools, apparatus, equipment, fixtures, and incidentals which he purchases or uses for the purpose of fulfilling the work of this Contract, and he shall include all amounts required for such taxes with the item prices bid in his Proposal. No additional payment will be made to cover such taxes. Each Bidder shall thoroughly familiarize himself before submitting a Proposal, with all laws requiring the payment of taxes.

SPECIAL REQUIREMENTS:

Prohibited Interests. No official of the City who is authorized in such capacity, and on behalf of the City to negotiate, make, accept or approve, or to take part in negotiating, making accepting, or approving any architectural, engineering, inspection, construction or material supply contract or any subcontract in connection with the construction of the project shall become directly or indirectly interested, personally, in this Contract or in any part thereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise legislative, executive, supervisory, or other similar functions in connection with the construction of the project, shall become directly or indirectly interested personally, in this Contract or in any part thereof, any material supply contract, subcontract, insurance contract, or any other contract pertaining to the project.

Performance of Work by Contractor. The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or any portion thereof, or of his right, title or interest therein, without written consent of the City. The Contractor shall perform on the site and with his own organization work equivalent to not less than 50 percent of the total dollar value of the work to be performed under this contract except that work designated hereinafter as specialty work may be performed by subcontractors and the cost of any such specialty work so performed by subcontract may be deducted from the total contract amount before computing the amount of work required to be performed by the Contractor with his own organization.

Sworn Statement on Public Entity Crimes. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount, provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

Equal Opportunity Clause. During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

B. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

C. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the contractor’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

D. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

E. The contractor will furnish all information and reports required by Executive Order 11246 of

September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

F. In the event of the contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further

Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

G. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United

States to enter into such litigation to protect the interests of the United States.

SECTION 4: SCOPE OF WORK / BID SPECIFICATIONS

SCOPE FOR PROJECT

Scope of Work for Fire Department Kitchen Remodel

1. Summary

The City of South Daytona, Florida, is seeking qualified contractors to provide comprehensive kitchen remodeling services for the Fire Department. The objective of this project is to enhance the existing cooking and food preparation facilities, ensuring they meet current standards for safety, functionality, and efficiency. The remodel will include the installation of a microwave above the stove, replacement of existing cabinets and countertops, installation of a deep single sink, inclusion of a five-burner stovetop oven, and installation of commercial-grade refrigeration equipment, specifically a refrigerator and freezer.

2. Detailed Specifications

The contractor must adhere to the following specifications and standards during the course of the kitchen remodel:

A. Microwave Installation:

o Type: Over-the-Range Microwave Oven o Specifications: Minimum 1000 watts, with built-in ventilation and light.

o Compliance: Must meet UL certification standards.

B. Cabinets and Countertops:

o Cabinet Material: No less than ¾ inch plywood; high-density fiberboard is acceptable.

o Countertop Material: Commercial-grade laminate.

o Paint/Finish: Durable and moisture-resistant finish.

C. Deep Single Sink:

o Type: Single-basin stainless steel sink, minimum 20-gauge.

o Dimensions: Minimum of 33 inches in length, 22 inches in width.

o Faucet: Commercial-grade faucet with pull-down sprayer; must meet ADA compliance.

D. Stovetop Oven:

o Type: Five-Burner electric stovetop with integrated oven.

E. Refrigerator and Freezer:

o Type: Commercial refrigerator and freezer combo.

o Specifications: Minimum capacity of 20 cubic feet for both.

o Compliance: Must meet NSF/ANSI 7 and UL standards.

• https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-

Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+com bo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd

_r=7a482f3e-2561-48af-9580-

31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=com mercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1

3. Service Requirements

The selected contractor shall provide the following services:

A. Site Assessment:

o Evaluate the current kitchen layout and infrastructure.

o Identify any required modifications to plumbing and electrical systems.

B. Design and Planning:

o Prepare detailed design drawings and material lists for review and approval.

o Ensure that all designs comply with local building codes and safety regulations.

C. Demolition:

o Carefully remove existing cabinets, countertops, and appliances as needed.

o Responsible disposal of old materials in an environmentally friendly manner.

D. Installation:

o Install new cabinets, countertops, microwave, sink, stovetop oven, refrigerator, and freezer.

o Ensure all installations meet manufacturer specifications and relevant safety standards.

E. Plumbing and Electrical Work:

o Connect all plumbing for the sink and any other related appliances.

https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 https://www.amazon.com/Coolski-Commercial-Refrigerator-Stainless-Restaurant/dp/B0DJ7SV9Y8/ref=sxin_33_pa_sp_phone_search_thematic_sspa?content-id=amzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4%3Aamzn1.sym.e50bcac8-b98e-40c3-b98d-f3f22f6545a4&crid=256DY5M4CFJU4&cv_ct_cx=commercial+refrigerator+freezer+combo&keywords=commercial+refrigerator+freezer+combo&pd_rd_i=B0DJ7SV9Y8&pd_rd_r=7a482f3e-2561-48af-9580-31369fe20b77&pd_rd_w=pJV1e&pd_rd_wg=zPrrN&pf_rd_p=e50bcac8-b98e-40c3-b98d-f3f22f6545a4&pf_rd_r=Y2HNWM7H9NKCW4N84A7A&qid=1736175657&sprefix=commercial+refrigerator+%2Caps%2C281&sr=1-2-6024b2a3-78e4-4fed-8fed-e1613be3bcce-spons&sp_csd=d2lkZ2V0TmFtZT1zcF9waG9uZV9zZWFyY2hfdGhlbWF0aWM&psc=1 o Ensure electrical work for the microwave, stovetop, and refrigeration units is up to code.

F. Final Inspection:

o Conduct a thorough inspection to ensure all installations are functional and compliant.

o Resolve any discrepancies before final sign-off from City of South Daytona officials.

4. Delivery Requirements

The contractor shall ensure that all materials, equipment, and services are delivered according to the following schedule and specifications:

A. Delivery Schedule:

o All materials should be delivered within 10 business days of order placement.

o A clear timeline for installation should be provided along with project milestones.

B. Inspection upon Delivery:

o All equipment must be inspected upon delivery to ensure it meets quality standards and specifications.

o Any damaged or defective materials must be reported immediately for replacement.

C. Project Duration:

o All work shall be completed within 4 weeks of materials being received.

o Contractors must provide regular updates on the progress of work to the Fire Department liaison.

5. Compliance and Licensing

All work must comply with the latest state and local building codes, as well as health and safety regulations pertaining to commercial kitchen remodels. Appropriate licensing and insurance must be provided prior to the start of the project, including but not limited to:

A. Florida contractor’s license

B. General liability insurance

C. Workers' compensation insurance

6. Payment Terms

The payment terms for this kitchen remodel will follow these guidelines:

A. The total project cost will be contingent upon the final agreed-upon estimate.

B. Payment will be made in increments based on the completion of established milestones throughout the project.

C. A final payment will be made upon successful completion and inspection of the project.

7. Contact Information

For more information related to this solicitation, please contact:

• Name: John Brant

• Title: Fire Chief

• Email: jbrant@southdaytona.org

• Phone: 386 322-3033

8. Proposal Submission Guidelines

Interested parties should submit their proposals by dates specified in the timeline. Proposals should include:

A. Detailed project plan and timeline

B. Cost estimate and payment schedule

C. List of materials and equipment to be used

D. References from similar completed projects

9. Conclusion

The City of South Daytona looks forward to receiving proposals from qualified contractors for the Fire

Department kitchen remodel project. This renovation is vital to improving the operational efficiency and safety of our fire department personnel. By following the outlined scope of work, contractors can help us achieve a modern and functional kitchen space that meets the needs of our dedicated team. Thank you for your interest in participating in this project.

SECTION 5: STANDARD PURCHASE DEFINITIONS

The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any other solicitation documents.

Addendum is a formal written document, released prior to the public opening that modifies any aspect of a Solicitation. Plural: Addenda

Alternate Bid means multiple Bids with substantive variations from the same Bidder in response to a Solicitation.

Amendment is a formal written agreement, signed by both parties, that modifies an existing contractual agreement.

Appropriate, Appropriated, or Appropriation means the adoption by the City Council of the City of a budget for a fiscal year that includes payments to be made under the Contract during the respective fiscal year.

Best Value means the highest overall value to the City based on factors that include, but are not limited to, price, quality, design, and workmanship.

Bid is a complete, properly signed response to an Invitation to Bid, which if accepted, would bind the

Bidder to perform the resultant Contract.

Bid Guaranty (Bid Bond) guarantees that the Bidder (a) will not withdraw the Bid within the period specified for acceptance, and (b) will execute a Contract and furnish required bonds and any necessary insurance within the time specified in the Solicitation, unless a longer time is allowed by the City. The guarantee will be returned to the Bidder upon execution of a Contract.

Bidder or Proposer is a person, firm, or entity that that submits a Response to a Solicitation. Any

Bidder/Proposer may be represented by an agent after submitting evidence demonstrating the agent’s authority. The agent cannot certify as to his own agency status. (See also “Vendor”)

City means the City of South Daytona.

Competitive Negotiation means a method for acquiring goods, services, and construction for public use in which discussions or negotiations may be conducted with responsible offerors who submit Responses through a Request for Proposals, Request for Statements of Qualifications, or Invitation to Negotiate.

Competitive (Formal) Solicitation is the process of requesting and receiving two or more sealed bids, proposals, statements of qualifications or replies submitted by responsive vendors in accordance with the terms of a competitive process, regardless of the method of procurement.

Competitive Range means the responsive submissions that meet the evaluation criteria and are considered to be reasonably susceptible of award.

Construction means the process of building, repairing, improving, and alterations, conversion or extension of building, parks, utilities, streets or other improvements or alterations to real property.

Contract is a written agreement or purchase order issued for the purchase of goods or services.

Contractor means the person, firm or entity selling goods or services to the City under a Contract.

Deliverables means the goods, products, materials, and/or services to be provided to the City by a

Bidder.

Due Date means the date and time specified for receipt of Responses to a Solicitation.

End User is a person, program, agency, or other eligible user who uses a contract to purchase a commodity or contractual service.

Evaluation/ Selection Committee/Team is a temporary group of City personnel who are responsible for the evaluation of proposals, statements of qualifications or replies as part of a Request for Proposals

(RFP), Request for Submission of Qualifications (RFSQ), or Invitation to Negotiate (ITN), Request for

Quotes (RFQ) or competitive grant process.

Evaluator is a member of the evaluation committee/team.

Goods are supplies, materials, or equipment.

Intent to Award is a document that informs the public and respondents of the City’s decision to award a contract pursuant to a previously issued competitive solicitation.

Invitation to Bid (ITB) or Bid means a formal request to prospective vendors requesting pricing for a specified Good or Service which has been advertised for Bid in a newspaper.

Invitation to Negotiate (ITN) means a formal request to prospective vendors requesting proposed specifications and pricing of a product and/or service which has been advertised for replies in a newspaper.

Issues means points, matters, or concerns to be addressed during the negotiations.

Lead Negotiator is the negotiator responsible for leading and facilitating the formal negotiation discussions and selecting other required negotiation team members. Is often the “driver of change” and seeks alternatives/options.

Lowest Responsible Bid means the responsive Bid meeting all requirements of the specifications, terms, and conditions of the Invitation to Bid resulting in the lowest cost to the City in a total cost concept or based solely on price, taking into consideration the financial and practical ability of the Bidder to perform the Contract, past performance of the Bidder, and compliance with all City ordinances concerning the purchasing process.

Lowest Responsible Bidder means the Bidder submitting Lowest Responsible Bid.

Negotiation Team is a temporary group of City personnel who are responsible for negotiations as part of an Invitation to Negotiate (ITN).

Negotiator is a member of the negotiation team.

Non-Professional Services are services performed that are not of a professional nature such as lawn care, security, janitorial, etc.

Offer means a complete signed Response submitted to the City in response to a Solicitation including, but not limited to, a Bid submitted in response to an Invitation to Bid, a Proposal submitted in response to a

Request for Proposal, a Quote submitted in response to a Request for Quotation, a Statement of

Qualifications and interest submitted in response to a Request for Statements of Qualifications, or a Reply submitted in response to an Invitation to Negotiate.

Outlier is a bid, offer, or proposal which is determined by the City to be significantly dissimilar to or inconsistent with, competing bids or offers.

Pre-Bid/Proposal/Statement/Reply Conference means a meeting conducted by the City, held in order to allow Vendors to ask questions about the proposed Contract and particularly the Contract specifications with the City department requesting the goods/services.

Price Analysis is an evaluation of the total cost of a contract in order to determine if the price is reasonable.

Procurement (Process) is a term used in the governmental sector for the combined functions of acquiring (purchasing) needed goods and/or services, receiving and inspection, inventory management, contract administration, and disposal/surplus.

Professional Services means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

Protest is a formalized process by which respondents have an opportunity to challenge a procurement practice or contract award.

Proposal is a complete, properly signed Response to a Request for Proposal, based on performance that is offered rather than on that of price alone, which if accepted, would bind the Vendor to perform the resultant Contract.

Purchase Order is an order placed by the Purchasing Division for the purchase of Goods or Services written on the City’s standard Purchase Order form and which, when accepted by the Bidder, becomes a contract. The Purchase Order is the Bidder’s authority to deliver and invoice the City for Goods or

Services specified, and the City’s commitment to accept the Goods or Services for an agreed upon price.

Request for Proposal (RFP) means a formal request to prospective vendors requesting qualifications of the vendor and pricing for a specified Good or Service which has been advertised.

Request for Statement of Qualifications (RFSQ) means a formal request to prospective vendors requesting statements of qualifications pursuant to Florida Statute 287.055 “Consultant’s Competitive Negotiation Act” which has been advertised for Statement in a newspaper.

Respondent means an entity that has (or will, i.e. “prospective respondents”) submitted a response to a competitive solicitation conducted to create a contractual relationship for the provision of commodities or services.

Response/Submission means all materials submitted to the City by a respondent as part of a solicitation. A response may be called a bid, proposal, statement of qualifications, or a reply, depending on the type of competitive solicitation being issued.

Responsible (Vendor) is a vendor who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

Responsive (Vendor) is a vendor that has submitted a bid, proposal, statement of qualifications, or reply that conforms in all material respects to the solicitation.

Scope means the extent of the area or subject matter that something deals with or to which it is relevant.

Scope of Work means a description of the work activities, deliverables, and/or timeline that a vendor must execute in terms of delivering specific commodities or in performance of contractual services.

Services include all work or labor performed for the City on an independent contractor basis other than construction.

Solicitation means a formal request, as applicable, for prospective vendors to submit responses to an

Invitation to Bid, Request for Proposal, Request for Qualifications, Invitation to Negotiate, or a Request for Quotation.

Solicitation Document means a document, or collection of documents, either paper or electronic, that contains all information required to conduct a competitive procurement project according to § 287.057, Florida Statutes.

Stakeholder means an individual, who is not likely to become a vendor, who has an interest in the commodities/contractual services needed.

Subcontractor means a person, firm or entity providing goods or services to a Vendor to be used in the performance of the Vendor’s obligations under the Contract.

Subject Matter Expert means a person who has working or expert knowledge about a particular topic or field.

Unbalanced Bid means a Bid that is based on prices which are significantly less than cost for some bid items and significantly more than cost for others.

Vendor is a person, firm, or entity that that provides commodities or services and submits a Response to a Solicitation. Any Vendor may be represented by an agent after submitting evidence demonstrating the agent’s authority. The agent cannot certify as to his own agency status. (Also called “Bidder” or “Proposer”.)

SECTION 6: GENERAL TERMS AND CONDITIONS

These instructions are standard for all contracts for commodities or services issued through the City of

South Daytona. General Requirements apply to all advertised Solicitations; however, these may be superseded, in whole or in part, by the SPECIAL REQUIREMENTS /INSTRUCTIONS OR OTHER DATA

CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE

FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

ACCEPTANCE BY CITY

The City shall have a reasonable time (but not less than 30 days) after receipt to inspect the goods and services tendered by vendor. The City at its option may reject all or any portion of such goods or services which do not, in City’s sole discretion, comply in every respect with all terms and conditions of the contract. The City may elect to reject the entire goods and services tendered even if only a portion thereof is nonconforming. If the City elects to accept nonconforming goods and services, the City, in addition to its other remedies, shall be entitled to deduct a reasonable amount from the price thereof to compensate the City for the nonconformity. Any acceptance by the City, even if non-conditional, shall not be deemed a waiver or settlement of any defect in such goods and services. The material delivered as a result of this solicitation shall remain the property of the seller until a physical inspection and actual usage of the item(s) is made and thereafter deemed acceptable to the satisfaction of the City, in compliance with the terms and specifications contained herein. In the event that the item(s) supplied to the City is/are found to be defective, or does/do not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return the item(s) to the seller at the seller’s expense.

ADDENDUM

When specifications are revised, the City will issue an addendum addressing the nature of the change.

Vendors should acknowledge all addenda with their electronic submittal. Failure to acknowledge the correct number of addenda issued may result in rejection of the Response. It is the responsibility of the

Vendor to ensure all addenda have been received prior to submitting a bid. All Addenda shall be posted by the City on https://procurement.opengov.com/portal/southdaytona.

The City shall issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Solicitation Response Due Date.