Final Site Visit Information Flooring Replacement Services Biloxi.pdf

Site Visit Instructions – Flooring Replacement Services (Chapel, Building 15, and Building 30)

Gulf Coast Veterans Healthcare System, Engineering Service 400 Veterans Avenue

Biloxi, MS 39531

Introduction: A site visit is being conducted for this acquisition. This site visit is for the benefit of all eligible offerors/contractors and is not being included in the solicitation to accommodate any one or more eligible offerors/contractors. The date & time for this site visit was chosen at random and is solely based on site availability and the availability of the facility personnel and/or the contracting administrator who will be conducting the site visit. Please refer to FAR Provision 52.237-1 Site Visit for additional information (which is included in this solicitation).

Conditions: This site visit is for viewing purposes only and is intended to give potential offerors/contractors a “first hand” look of the areas and site locations that are involved with the execution of this acquisition. Solicitation questions will not be answered during the site visit and offerors/contractors are directed to submit solicitation questions in writing per the instructions in the solicitation. The terms and conditions of this solicitation (to include Statement of Work requirements) shall remain the same despite an offeror’s/contractor’s inability or unwillingness to attend this site visit when scheduled and when subsequently executed. An alternate site visit date or an additional site visit opportunity shall also not be provided to contractors, offerors, and/or other interested parties who were not able (or who were not willing) to attend the site visit when conducted.

Date: Site visit will be conducted on Wednesday, April 1st, 2026.

Location: Biloxi, MS VA Medical Center, 400 Veterans Avenue, Chapel, Building 15, and Building 30, Biloxi, MS 39531.

Start Time: The site visit will begin promptly at 1330 hours (1:30 PM) Local Time (Central Time), Biloxi, MS. Special accommodations will not be made for late attendees.

Duration: The expected duration of the site visit is approximately 1.5 to 2 hours.

RSVP For Attendance: No more than two (2) representatives from each company, contractor unit, and/or organization are allowed to attend the site visit due to limited accommodations (and space) in the facility. Advanced notification (RSVP) of an offeror’s/contractor’s desire to attend the site is required no later than Tuesday, March 31st by 14:00 hours (2:00 PM) Central Time (Local Time).

Send affirmative notification/RSVP requests to Bobby Smith Jr., Structural Supervisor, bobby.smith@va.gov with a courtesy copy to C. Robert Oravetz, Contracting Officer, christopher.oravetz@va.gov. It is imperative that the government receive advanced notice of site visit attendees to ensure proper accommodations by the government on the date, at the time, and in/at the (meeting) place specified. It is noted that Bobby Smith Jr. is not a contracting officer, contracting specialist, or contracting administrator and is therefore not able/not authorized to answer any solicitation questions. Solicitation questions and other related inquiries shall be addressed to the contracting officer as instructed in the solicitation.

mailto:bobby.smith@va.gov mailto:christopher.oravetz@va.gov

Contractor Meeting Point: On the day of the site visit offerors/contractors will meet at the following location at the facility (i.e. the rallying point): Biloxi, MS VA Medical Center, 400 Veterans Avenue, Main Entrance Lobby, Pick Up and Drop Off Area (located near valet parking area and across from Building 3), Biloxi, MS 39531. Please see map/schematic of the facility entitled “GCVHCS Biloxi Site Wayfinding Map” that was provided in the solicitation. A facility representative (and/or the Contracting Officer) will meet/greet site visit attendees at this location on or before the date and time specified.

Parking: Parking is the responsibility of site visit attendees who must park only in designated, authorized areas at the facility. On the day of the site visit attendees should allow themselves enough time to find/secure parking so that they arrive on time for the site visit. It is recommended that site visit attendees do appropriate reconnaissance to get a “lay of the land” before the site visit date.

Parking Garage (Building 28) is recommended for utilization due to its proximity to site visit locations.

Uniform: No uniform is specified or required. It is recommended that site visit attendees wear comfortable shoes and appropriate clothing (taking into account the expected weather to be encountered on the day of the site visit). This site visit involves walking to different building locations where services are to be performed.

Health Warnings and Important Information: Site visit attendances should be in an appropriate heath status to be physically able to walk for the duration of site visit without the need for rest periods.

Unfortunately, it is not possible for the government to provide special accommodations (including but not limited to wheelchairs, motorized carts, shuttles etc.) for attendees who have (or who could have) mobility issues with respect to the physical exertion that should be expected (i.e. walking to/from the various site visit locations for the approximate duration of the site visit). Water and food will not be provided by the government for site visit attendees. It is recommended that site visit attendees bring their own water, food, and other items if needed for their own personal use and/or consumption.