Final_RFP_758_2700000012_2_SO_FORM.PDF
PDF 271 KB Posted
- Attached to
- HCM ERP System Replacement - Phase 1
- Solicitation number
- RFP 758 2700000012 4
- Issued by
- Elliott County, Kentucky
About this file
This is a Statement of Work (SOW) form for the HCM ERP System Replacement - Phase 1 project issued by the Commonwealth of Kentucky. The document outlines the scope of work for implementing a new Human Capital Management (HCM) Enterprise Resource Planning (ERP) system to replace the state's existing legacy systems. The project encompasses system design, configuration, data migration, testing, training, and implementation support for Kentucky's human resources and payroll functions across state agencies. The SOW specifies deliverables, timelines, and performance requirements for the selected contractor to execute Phase 1 of this multi-phase initiative, which includes discovery, requirements definition, system design, and initial build activities.
The SOW establishes the contractual framework and performance expectations for the vendor executing the HCM ERP replacement project. It defines key responsibilities including technical architecture design, configuration of the ERP system to meet state requirements, development of data migration strategies, and establishment of testing protocols. The document includes provisions for contract management, change control procedures, and acceptance criteria for deliverables. The statement of work serves as the binding agreement between Kentucky and the selected contractor, detailing the scope, schedule, resource requirements, and success metrics that will govern Phase 1 execution of the HCM ERP system replacement initiative.
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Text version
Document ID: RFP 758 2700000012 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: HCM ERP System Replacement - Phase 1
Date Issued:
07/28/2026 Record Date:
07/28/2026
Solicitation Closes Date:
08/31/2026 Time:
15:30
Solicitation No:
RFP 758 2700000012
Reason for Modification
7/28/2026 Modification to update:
Attachment A - Terms and Conditions, Section 3.1.A.4 and Section 4.1 Attachment E - Mandatory Requirements Checklist, Section 3.1.A.4
Online Bidding Prohibited: No
For Information Call:
Jenifer Taylor 502-564-6522
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
Document ID: RFP 758 2700000012 Page: 2
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFP 758 2700000012 Page: 3
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 HCM ERP System Replacement - Phase 1
Comm Code Comm Description Manufacturer Model # Manuf Part #
20964 Personnel Software
Extended Description See RFP attachments
Shipping Information Personnel - Office of Administrative Services persdfs@KYMSOffice.onmicrosoft.com 501 High Street, 3rd floor
Frankfort KY 40601
Billing Information Personnel - Office of Administrative Services
501 High Street, 3rd floor
Frankfort KY 40601
Document ID: RFP 758 2700000012 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Proposed Technical Solution. Submit electronically by Closing Date & Time.
Proposed Cost Solution. Submit electronically by Closing Date & Time.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 5
2700000012 Final HCM ERP System Replacement - Phase 1 Total Pages: 5
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