Final_RFB_758_2000000014_2_SO_FORM.PDF
PDF 248 KB Posted
- Attached to
- GOLF GREENS COVERS
- Solicitation number
- RFB 758 2000000014 2
- Issued by
- Lewis County, Kentucky
About this file
This is a Solicitation Modification (Addenda #2) issued by the Commonwealth of Kentucky for golf greens covers required at Mineral Mound State Park in Eddyville, Kentucky. The solicitation seeks two complete identical sets of golf course green covers, stakes, and storage bags to cover 20 golf greens (18 course greens plus practice and nursery greens), with an estimated maximum of 155,000 square feet of finished product per set. Specific deliverables include 40 rectilinear green covers custom-dimensioned for each green, 40 storage bags, and approximately 1,500 stakes for attachment points. A mandatory site visit is required for bidders to obtain necessary measurements and ensure accurate production. The bid closing date is August 1, 2019, at 1:30 p.m., with online bidding prohibited. Bids must be submitted to the Finance Office of Procurement Services in Frankfort, Kentucky. The vendor must guarantee final delivery of all materials within 120 days from the contract date and provide a minimum five-year warranty for each cover.
The solicitation requires covers to be black in color, composed of a minimum of 92% polypropylene with UV protectant, and equipped with handles positioned no further than 5 feet apart on all sides and at each corner. Covers must have sufficient stake holes to stabilize during all weather conditions and include permanent labels identifying each designated green. All materials must be new and specifically manufactured for Mineral Mound State Park with consideration for environmental factors including prevailing winds. Bidders must submit product specification sheets or brochures demonstrating compliance with specifications. Billing is directed to Parks Purchasing Division in Frankfort, while shipping is to Mineral Mound State Park in Eddyville. The solicitation includes standard Commonwealth of Kentucky terms and conditions as referenced in Attachment A, with vendor signatures required on the solicitation face.
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Other files
| File | Type | Posted |
|---|---|---|
| Attach D Qualified Bidder Affidavit.doc | DOC document | |
| Attach B ANNUAL AFFIDAVIT.pdf | ||
| ATTACH A - 2 758 2000000014.pdf | ||
| Final_RFB_758_2000000014_1_SO_FORM.PDF | ||
| Attach C Resident Bidder Affidavit.doc | DOC document | |
| Site Visit Verification Form.docx | DOCX document |
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Text version
Document ID: RFB 758 2000000014 Page: 1 of 3
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 2
TITLE: GOLF GREENS COVERS
Date Issued:
7/23/19 Record Date:
2019-07-23
Solicitation Closes Date:
8/1/19 Time:
13:30
Solicitation No:
RFB 758 2000000014
Online Bidding Prohibited: Yes
For Information Call:
Richard Mize 502-564-6521
Bid Receiving Location:
Finance - Office of Procurement Services Bid Clerk 702 Capitol Ave, Capitol Annex Room 095
Frankfort KY 40601
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2000000014 Page: 2 of 3
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Greens Cover - Mineral Mound State Park
Comm Code Comm Description Manufacturer Model # Manuf Part #
91250 Maintenance and Repair, Golf Course
Extended Description
TIME SENSITIVE DUE TO GREENS
SCOPE:
Mineral Mound State Park in Eddyville KY seeks a source to provide and deliver two complete identical sets of golf course green covers, stakes and storage bags for the 20 golf greens (18 course greens plus practice green and nursery green) at the golf course. Kentucky State Parks personnel estimate that a maximum total of 155,000 square feet of finished product will be needed to produce each set.
A SITE VISIT IS REQUIRED TO INSURE BIDDERS HAVE ALL NECESSARY MEASUREMENTS, ETC. FOR CORRECT PRODUCTION.
1. (40) rectilinear green covers, each specifically dimensioned to fully cover a designated green.
2. (40) bags specifically made to contain and store a specific green cover.
3. (1500 +/-) stakes, which is based on an estimate of 1 stake per 100 square feet or one stake for each attachment point per cover.
MATERIALS:
COVERS:
1. Must be black in color and a minimum of 92% polypropylene and contain UV protectant.
2. Handles must be on each side of all corners and no further than 5 feet apart on all sides.
3. Must have sufficient number of stake holes (attachment points) to completely tie-down and stabilize the covers during any weather condition.
4. Must have the capability to be contained and stored in separate bags.
5. All covers must be provided with a permanent incorporated label identifying its designated green.
SUBMITTALS:
Product specification sheet or brochure that provides sufficient information to satisfy the specifications listed above.
PRODUCTION:
All covers and bags must be in new condition and specifically made for the greens at Mineral Mound State Park, with consideration for all relevant environmental factors including prevailing winds. The Commonwealth of Kentucky recognizes that the exact dimensions of each individual cover depends on the size and pitch of each surface, and the total number of stakes may vary depending on resulting dimensions and the number of attachment points required.
SCHEDULE:
A guarantee of Final Delivery of all materials within (120) days from date of contract is required.
WARRANTY:
Vendor shall provide minimum (5) year warranty for each cover.
Shipping Information Mineral Mound State Park
48 Finch Lane
Eddyville KY 42038
Billing Information Parks - Purchasing Division
2 Hudson Hollow Rd, Unit 1
Frankfort KY 40601
Document ID: RFB 758 2000000014 Page: 3 of 3
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 3
2000000014 GOLF GREENS COVERS of 4
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