Final - Mowing and Cleaning Lots for CY2025 - 12-6-24.pdf

Mowing and Cleaning Lots Calendar Year 2025

Solicitation for Bids

401 West Owen K. Garriott Road Enid, OK 73701

Released: November 15, 2024

INSTRUCTIONS AND GENERAL CONDITIONS

FOR

MOWING AND CLEANING LOTS FOR CALENDAR YEAR 2025

FOR

CITY OF ENID, OKLAHOMA

SUBMISSION:

Sealed proposals must be received by the Office of the City Clerk, located in the City Administration Building, 401 West Owen K. Garriott Road, P.O. Box 1768, Enid, Oklahoma, 73702, or electronically at https://www.bidnetdirect.com/oklahoma/cityofenid no later than 11:00 A.M. local time on the 6th day of December 2024. Late proposals will not be accepted, nor will additional time be granted to any vendor unless it is granted to all vendors through addendum. Sealed envelopes shall be plainly marked on the outside with the name of the bidder and the name of the proposal:

MOWING AND CLEANING LOTS FOR CALENDAR YEAR 2025

The bidder will submit a bid for each of the following lot sizes according to the specifications:

A. Per lot if equal to or less than 1/4 acre in size

B. Per lot if between 1/4 acre to 1/2 acre in size

The successful bidder understands that the City will issue all work orders as work and funds to pay become available. The Code Official or his/her designee will inspect each lot for compliance with the specifications.

Payment will be made in accordance with the City of Enid’s Purchasing Manual.

OFFICIAL RFP CONTACT:

Upon release of this RFP, all communications regarding this RFP should be directed to the Code Official listed below. Any oral communications will be considered unofficial and non-binding. Vendors should rely only on written statements issued by the Code Official.

Name: Scott Garnand Address: City of Enid

401 West Owen K. Garriott Road Enid, OK 73701

Telephone: (580) 616-7221 E-Mail: sgarnand@enid.org https://www.bidnetdirect.com/oklahoma/cityofenid mailto:sgarnand@enid.org

SPECIFICATIONS

MOWING AND CLEANING LOTS

FOR

CITY OF ENID, OKLAHOMA

INTRODUCTION:

The City of Enid is soliciting proposals to provide services for mowing and cleaning certified lots within the corporate City limits. The City will enable these services when lots have been found violating Title 4, Chapter 5, Section 4-5-1 through 4-5-8 of the Enid Municipal Code, 2014. These specifications will begin on the contract date and will end on December 31, 2025. The final award of the proposal or contract will be according to the City of Enid purchasing manual.

Please note the City of Enid is only soliciting proposals on two lot sizes.

A. Per lot if lot size is equal to or less than 1/4 acre in size

B. Per lot if lot size is between 1/4 acre to 1/2 acre in size

QUALIFICATIONS:

1. The successful bidder, under these specifications, understands they are an independent contractor for the CITY and not an employee or agent of the CITY. The successful bidder shall not construe a contract with the CITY as a partnership.

2. The successful bidder shall at all times during the term of the contract have in full force and effect comprehensive general liability insurance in an amount of $100,000 per occurrence for bodily injury and property damages (aggregate). A certificate of such insurance policy shall be on file with the City Clerk.

3. The successful bidder shall comply with Title 85 of the Oklahoma Statutes, concerning workers compensation. A certificate of such workers compensation shall be on file with the City Clerk.

4. The successful bidder will furnish all supplies, materials, equipment, vehicle(s) and maintenance used to perform the services under these specifications and be responsible for landfill deposit fees.

5. The successful bidder will remove all grasses, weeds, trash and debris from lots in vehicles that are equipped so as not to allow its contents to spill upon the streets and roads of the City.

PROPOSAL

MOWING AND CLEANING LOTS FOR CALENDAR YEAR 2025

THE CITY OF ENID, OKLAHOMA

TO: MAYOR AND BOARD OF COMMISSIONERS

CITY OF ENID, OKLAHOMA

I, the undersigned, do hereby propose to furnish F.O.B. to the City of Enid, Oklahoma, with Oklahoma State, local and Federal tax excluded, MOWING AND CLEANING LOTS FOR CALENDAR YEAR 2025, in compliance with the specifications, at the following prices, to-wit:

A. Per lot if lot size is equal to or less than 1/4 acre in size

B. Per lot if lot size is between 1/4 acre to 1/2 acre in size

BIDDER COMPANY NAME: ______

CONTACT EMAIL: ___________________________________________________________________

CONTACT PHONE #: _________________________________________________________________

STREET ADDRESS:

MAILING ADDRESS:

CITY, STATE & ZIP CODE:

SIGNED BY (Type or Print):

TITLE:

SIGNATURE: ______

DATE:

BUSINESS RELATIONSHIP AFFIDAVIT

To Accompany Contractor’s Bid

STATE OF _________________________ )

) ss:

COUNTY OF ________________________ )

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

1. I am the duly authorized agent of ___________________________________(Bidder’s Company Name), the bidder submitting the attached competitive bid (the “bid”).

2. My position in the above named company is ___________________________________.

3. Affiant further states the nature of any partnership, joint venture, or other business relationship presently in effect, or which existed within one (1) year prior to the date of this Affidavit, with the architect, engineer, or other party to the project is as follows:

(if none, so state)

4. Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this Affidavit between any official or director of the architectural or engineering firm or any other party to the project is as follows:

(if none, so state)

5. Affiant further states that the names of all persons who have any such business relationship and the positions they hold with their respective companies or firms are as follows:

(if none, so state)

Further, Affiant saith not.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, ______.

(SEAL)

My commission expires:

Notary Public

NON-COLLUSION AFFIDAVIT

To Accompany Contractor’s Bid

STATE OF _________________________ )

) ss:

COUNTY OF ________________________ )

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

6. I am the duly authorized agent of ___________________________________(Bidder’s Company Name), the bidder submitting the attached competitive bid (the “bid”), for the purpose of certifying the facts pertaining to the existence or nonexistence of collusion among bidders or between bidders and municipal officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the award of any contract associated with the bid attached to this document;

7. I am fully aware of the facts and circumstances surrounding the making of the bid and have been personally and directly involved in the proceedings leading to the submission of such bid;

8. Neither the bidder nor anyone subject to the bidder’s direction or control has been a party to: Any collusion among bidders to restrain the freedom of competition by agreement to bid at a fixed price or to refrain from bidding; Any collusion with any municipal official or employee as to quantity, quality, or price in the bid or contemplated contract, or as to any other terms of such bid or contemplated contract; nor any discussions between bidders and any municipal official or employee concerning the exchange of money or other thing of value for special consideration in the award of the contemplated contract.

Further, Affiant saith not.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, ______.

(SEAL)

My commission expires:

ENERGY DISCRIMINATION ELIMINATION ACT OF 2022

BOYCOTT AFFIDAVIT

STATE OF _________________________ )

) ss:

COUNTY OF ________________________ )

_____________________________________ (Business or Company’s authorized agent), of lawful age, being first duly sworn upon his/her oath, states:

I am the authorized agent of __________________________________(Company or Business) and I am knowledgeable about the business practices and finances of the Company and the Company does not boycott energy companies and will not boycott energy companies during the term of the agreement.

Further, Affiant saith not.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, 202___.

(SEAL)

My commission expires: