Final - Five (5) New 2025 Outfitted Police Ford Utility AWD Pursuit Vehicles - 2-21-25.pdf

SOLICITATION FOR BIDS

PURCHASE OF FIVE (5) NEW 2025 OUTFITTED POLICE

FORD UTILITY AWD PURSUIT VEHICLES

CITY OF ENID, OKLAHOMA

JANUARY 31, 2025

INSTRUCTIONS TO BIDDERS:

The Enid Police Department is seeking sealed bids for the purchase of five new 2025 Ford AWD Pursuit Vehicles.

Bids must be received in the Office of the City Clerk, located at 401 West Owen K. Garriott Road, Enid, Oklahoma, no later than 11:00 AM CST on February 21, 2025.

Said bids will be publicly opened and read aloud at 11:10 AM CST on February 21, 2025, in the Council Chambers of the City Administration Building, located at 401 West Owen K. Garriott Road, Enid, Oklahoma.

Bid envelope shall be plainly marked on the outside as follows:

PURCHASE OF FIVE NEW 2025 OUTFITTED POLICE FORD UTILITY AWD PURSUIT

VEHICLES

Bid envelope shall also be marked on the outside with the bidding company’s name.

Please place proposal sheet on top when submitting bid.

Questions regarding this solicitation should be directed to Lt. Greg Bergdall at gbergdall@enid.org.

SPECIFICATIONS

ITEMS: Five (5) New 2025 Outfitted Police Ford Utility AWD Pursuit Vehicles per State Contract

SW-035.

GENERAL DESCRIPTION: The specifications shall provide for new 2025 Ford AWD Explorers, per State Contract SW-035. All vehicles must be white in color and include all the equipment listed below installed and delivered.

It is the intent of these specifications to secure five (5) new 2025 Outfitted Police Ford Utility AWD Pursuit vehicles, per the following specifications, to include all manufacturer’s standard equipment and SW035 State Contract for the City of Enid Police Department. These vehicles will be solely gasoline, and not Hybrid. The vehicles must also include the following manufacturer’s options:

3.3L TI-VCT V6 FFV Engine Front Headlight Pre-Drilled Hole is Included in Standard Headlight Rear Tail Lamp Pre-Drilled (Code 86T) Ford Sync Blue Tooth (Code 53M) White Exterior Color Charcoal Black Interior/Vinyl Rear Driver Side LED Spotlight (Standard) Heated Mirrors (Code 549) Back Up Camera (Standard) Ford Headlight Flasher Harness 60A Dark Car Feature Front and Rear Factory Installed Heat and Air

**Deleted Contract Includes Carpet, Cloth Rear Seat, and Tremco Anti-Theft.

Vehicle must be delivered to the upfitter as directed or to Enid Police Department, 301 West Owen K.

Garriott Road, Enid, OK 73701, and must meet or exceed the State of Oklahoma contract guidelines for vehicle and upfit options.

ENID POLICE DEPARTMENT UPFIT SPECIFICATIONS:

LIGHTING

ALL LIGHTING/ MUST MEET OR EXCEED THESE REQUIRMENTS IN LIGHT OUTPUT/ SIZE/

WARRANTY/ALTERNATES MUST BE APPROVED BY THE CITY OF ENID POLICE

DEPARTMENT.

QTY (5) - SoundOff Mpower 48 Lightbar, Lightbar will be Red/Blue 360 degrees, with Full Scene and Left and Right Alley Full 270 Degree Front/Sides White/Scene Capable. The Rear of the Lightbar in addition to having Red/Blue Warning, must have an AMBER Arrow capability. The Lightbar will be constructed of 6 Inch Mpower Pods

Additional Lightbar Information- Must Include Strap Kit for Mounting to a 2020+ Ford PIU , Wire Exit Location Must be Passenger Side

Lightbar Must Have Metal or Aluminum Top to be capable of standing up to Automatic Car Wash/Hail

– Plastic Top Lightbars are Not Acceptable alternatives.

Lightbar

CONFIGURATION:

QTY (5) Code 3 - C3RNR-DC 60L RWBW Red/Blue with White Scene Capability – Mounted Underneath the Vehicle between the wheel wells to provide sign warning on the Right Side Of the Patrol Unit , with the appropriate mounting hardware provided.

QTY (5) Code 3- C3RNR-DC 60R RWBW Red/Blue with White Scene Capability – Mounted Underneath the Vehicle between the wheel wells to provide sign warning on the Left Side Of the Patrol Unit, with the appropriate mounting hardware provided

QTY (10) ENFDGS2RB NFORCE Dual Deck/Grille Mount Side ¼ Windows

ALL UNITS

Qty (5) EMPS1STS3 Red/White Dual Color MPOWER STUD MOUNTS IN GRILLE KNOCKOUTS (Drivers Side) NOT SPLIT / TRUE DUAL COLOR STUD MOUNT ALL UNITS

QYT (5) EMPS1STS3 Blue/White Dual Color MPOER Stud Mount in Grille Knockouts (Passenger Side) NOT SPLIT / TRUE DUAL COLOR STUD MOUNT ALL UNITS

Qty (10) ELUC-J SoundOff R/B in Taillamp Pre Drilled Hole from Ford Motor Company (Code 86T)

ALL UNITS

Qty (5) ETTFUT-16 Soundoff Signal Select a Pattern Tail light Flasher / Direct Wire ALL UNITS

Qty (10) EMPS2SMS5RBW with 15 degree Wedge / Mounted on Side Mirrors

Qty (5) ENFT6 R/A B/A NFORCE 6 MODULE Interior Traffic Controller Red/Amber on Drivers Side / Blue Amber Capable on passenger side, Mounted in Rear (Body Mounted) Visible from Rear of vehicle. ALL UNITS

Qty (10) EMPS2QMS5RBW Mpower TriColor Surface Mount (Mounted in Apex of Fog Light Area) White Active in Code 3 / Blue/Red in Switch Position 2 ALL UNITS

Qty (10) EMPS2QMS5RBW MPOWER TriColor Surface Mount (Mounted by Vehicle License Plate)

ALL UNITS

QTY (5) WEI-004 gun Lock with Handcuff Style Heads or equivalent ALL UNITS

QTY (5) MIC CLIPS MUST BE PROVIDED FOR CITY OF ENID PROVIDED RADIOS

QTY (5) MB8U25 Coax 25” RG58U MINI UHF ALL UNITS

QTY (5) 136-174Mhz Antenna TESSCO SKU: 565378 other identifying part number B1442NS

Picture For Representation: MUST HAVE SPRING BASE for Durability.

FOLLOWING EQUPMENT MUST BE EXACT,

QTY (5) Faceplate and mounting for Kenwood NX 3720 Radios and applicable connectors. ALL

UNITS

Qty (5) 425-6505 2020 PI UTILTY Jotto Desk Console ALL UNITS

Qty (5) 425-3704 ABS Jotto Desk Cup holder ALL UNITS

Qty (5) 425-6411 Armrest Jotto Desk Rest ALL UNITS

Qty (5) 425-6701 USB AC AND USB PLATE – ALL UNITS

Qty (5) 475-0063 Jotto/Patriot Space Saver Partition with High Security / High Visibility Window Mounted by B Pillar

Qty (5) 475-0923 2020+ PI Utility Prisoner Cargo Barrier/Plastic Seat Combo with Outboard Seatbelts

Qty (5) 475-0848 2020+ PI Utilty Jotto Window Bars.

QTY (5) WEATHER TECH FLOOR MATS FOR FORD EXPLORER (GRAPHITE) FRONT SET for 2020+ Ford Explorer or PIU

QTY (5) ENGSA5200RSP

200 WATT SIREN / LIGHT CONTROL CENTER (MUST BE DUAL TONE CAPABLE) WITH

CORRECT FACEPLATE FROM JOTTO.

QTY (5) ENGSYMD01 BluePrint Sync

QTY (5) ENGLMK008 PIU LINK KIT 2020+

QTY (10) 2 PER CAR ETSS100N SIREN SPEAKER HIDDEN BEHIND GRILLE

QTY (10) ETSSVBK for PIU 2020+

Programmed Functions Red on Brake for Tag

DEALER/UPFITTER REFERENCES: UPFITTER MUST PROVIDE 5 REFERENCES IN SIMILAR

SCOPE AND SIZE OF UPFIT WITH TELEPHONE NUMBER AND CONTRACT NAME OF THE

ENTITY THAT THEY DID THE INSTALLATIONS FOR.

DELIVERY TO ENID PD INCLUDED

LABOR / Installation on Parts

SHIPPING CHARGES (MUST BE FOB TO CITY OF ENID) NO EXTRA CHARGES ARE TO BE

INCURRED UPON DELIVERY.

SHOP SUPPLIES MUST BE CONFIGURED IN PRICING ALSO.

Upfitter must be willing to disclose financial records to ensure timely delivery of vehicles and prove financial stability and credit line to the City of Enid and Awarded Dealership.

Dealer/Upfitter references: Upfitter must provide 5 references in similar scope and size of upfit, with telephone number and contract name of the entity that installations were completed for.

Delivery to Enid Police Department included.

Labor.

Shipping charges (Must be FOB to City of Enid). No extra charges are to be incurred upon delivery.

Shop supplies must be configured in pricing also.

Time Frame: If not adhered to, the City Of Enid will terminate the contract.

Warranty: Written warranty must be provided for installation workmanship.

The upfitter must provide a Blanket Liability Insurance Policy of $15,000,000.00 to protect the City of Enid against all liability for work performed by the upfitter.

The upfitter must also provide purchase orders, as proof that items are ordered from the manufacturer, to the City of Enid upon issuance of purchase order from the City of Enid for the vehicles/upfit.

Pricing shall not be shown on the purchase order from the upfitter to the City of Enid. It can be blacked out to protect proprietary information of the vendor and upfitter. This is to ensure that the parts are available for upfit when the vehicles arrive at the upfitter locations.

Timeframe of completion: The upfitter has twenty (20) working days from the date that each vehicle is delivered. In the event that all 5 units are delivered in the same week, the upfitter shall have 30 working days to complete the project. This is not to include weekends/federal holidays. If this time frame isn’t met, the contract shall be considered in default, and be subject to a $150 dollar penalty per unit for every working day that the vehicles are not complete and delivered. This penalty should be paid immediately. This penalty shall be the responsibility of the upfitter completing the work for the dealership from which the vehicles are ordered. Parts that are provided by the City of Enid, such as radios, computer stands etc., must be provided for each vehicle, before the timeframe can start on the specific vehicle.

Delivery of units: Units shall be delivered via insured transport. Vehicles will not be driven to the City of Enid for final delivery.

Subcontracting: The upfitter is not allowed to subcontract out any portion of the work, to ensure the standard of quality for the work being performed.

Product Warranty: Written warranty information must be provided on products and upfitter must be able to warranty product. A warranty response time on aftermarket police/public safety equipment must accompany bid.

Distributor: The upfitter must be a distributor and must include a letter from the manufacturer that they are an authorized distributor of all brands/items included in this bid. This is to ensure that warranty will be honored for the City Of Enid, and taken care of by the upfitter, if replacement parts are needed.

The City of Enid has the right to reject any and all bids.

The City of Enid has the right to terminate the contract for just cause. Example: Failure to meet delivery dates, poor workmanship on installation.

Specifications include upfit of equipment to be coordinated. Similar type equipment that is equal to or better quality may be substituted, only with prior approval of Enid Police Department.

Lieutenant Greg Bergdall #681 Enid Police Department 580-616-7057 gbergdall@enid.org Fax: 580-233-3314 mailto:gbergdall@enid.org

PROPOSAL SHEET

To: Mayor and Board of Commissioners City of Enid, Oklahoma

We, the undersigned, do hereby propose to furnish F.O.B to the City of Enid, Oklahoma, with Oklahoma State, local and Federal tax excluded, Five New 2025 Outfitted Police Ford Utility AWD Pursuit Vehicles, in compliance with the specifications at the following price, to-wit:

DESCRIPTION QUANTITY AMOUNT

2025 FORD EXPLORERS

TOTAL COST TO THE CITY

APPROXIMATE DELIVERY TIME (WEEKS)

BIDDER – COMPANY NAME:

STREET ADDRESS:

MAILING ADDRESS:

CITY, STATE, ZIP CODE:

TELEPHONE NUMBER:

EMAIL ADDRESS:

SIGNED BY: DATE:

PRINTED NAME: TITLE:

BUSINESS RELATIONSHIP AFFIDAVIT

To Accompany Contractor’s Bid

STATE OF _________________________ )

) ss:

COUNTY OF ________________________ )

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

1. I am the duly authorized agent of ___________________________________(Bidder’s

Company Name), the bidder submitting the attached competitive bid (the “bid”).

2. My position in the above named company is ___________________________________.

3. Affiant further states the nature of any partnership, joint venture, or other business relationship presently in effect, or which existed within one (1) year prior to the date of this Affidavit, with the architect, engineer, or other party to the project is as follows:

(if none, so state)

4. Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this Affidavit between any official or director of the architectural or engineering firm or any other party to the project is as follows:

5. Affiant further states that the names of all persons who have any such business relationship and the positions they hold with their respective companies or firms are as follows:

Further, Affiant saith not.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, 20____.

(SEAL)

My commission expires:

Notary Public

NON-COLLUSION AFFIDAVIT

To Accompany Contractor’s Bid

) ss:

COUNTY OF ________________________ )

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

1. I am the duly authorized agent of ___________________________________(Bidder’s

Company Name), the bidder submitting the attached competitive bid (the “bid”), for the purpose of certifying the facts pertaining to the existence or nonexistence of collusion among bidders or between bidders and municipal officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the award of any contract associated with the bid attached to this document;

2. I am fully aware of the facts and circumstances surrounding the making of the bid and have been personally and directly involved in the proceedings leading to the submission of such bid;

3. Neither the bidder nor anyone subject to the bidder’s direction or control has been a party to:

Any collusion among bidders to restrain the freedom of competition by agreement to bid at a fixed price or to refrain from bidding; Any collusion with any municipal official or employee as to quantity, quality, or price in the bid or contemplated contract, or as to any other terms of such bid or contemplated contract; nor any discussions between bidders and nay municipal official or employee concerning the exchange of money or other thing of value for special consideration in the award of the contemplated contract.

Signature of Authorized Agent Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, 20____.

(SEAL)

My commission expires:

ENERGY DISCRIMINATION ELIMINATION ACT OF 2022

BOYCOTT AFFIDAVIT

) ss:

COUNTY OF ________________________ )

_____________________________________ (Business or Company’s authorized agent), of lawful age, being first duly sworn upon his/her oath, states:

I am the authorized agent of __________________________________(Company or Business) and I am knowledgeable about the business practices and finances of the Company and the Company does not boycott energy companies and will not boycott energy companies during the term of the agreement.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, 20____.

(SEAL)

My commission expires: