Final_ARFQ_0618_BVH2600000008_2_WV_ARFQ_FORM.PDF
PDF 733 KB Posted
- Attached to
- Electronic Medical Records System-ADDENDUM 1
- Solicitation number
- ARFQ 0618 BVH2600000008 2
- Issued by
- Cabell County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia for an Electronic Medical Records System at the West Virginia Veterans Home located in Barboursville, WV. The solicitation requests monthly license fees for a five-year base contract term with one optional renewal year, with each year comprising 12 monthly payments. Technical questions are due by 10:00 AM on June 30, 2026, and all bids must be submitted by 10:00 AM on July 7, 2026. The contact buyer for this procurement is Morgan Sheets at 304-736-1027 or morgan.sheets@wv.gov. All offers are subject to the terms and conditions contained in the solicitation.
The pricing structure consists of six line items: Lines 1 through 5 represent the monthly license fees for Base Years One through Five respectively, each requiring 12 monthly payments. Line 6 covers the monthly license fee for an optional renewal year. Vendors must provide unit pricing for these monthly license services under commodity code 81112200. The procurement folder number is 1999611, with solicitation number ARFQ 0618 BVH2600000008, Version 2. All deliverables and invoicing are directed to the West Virginia Veterans Home at 512 Water Street, Barboursville, WV 25504.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0618_BVH2600000008_1_WV_ARFQ_FORM.PDF | ||
| EMRS Pricing Page.xlsx | XLSX spreadsheet | |
| ADDENDUM 1-ARFQ 0618 BVH 26-08.xlsx | XLSX spreadsheet | |
| Provisions for Federally Funded Procurements (2) (1).pdf | ||
| TCA EMRS.pdf | ||
| EMRS Specifications.docx | DOCX document |
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Text version
Date Printed: Jul 1, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1999611 Reason for Modification:
Doc Description: Electronic Medical Records System-ADDENDUM 1 ADDENDUM 1-TECHNICAL
QUESTIONS
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-01 2026-07-07 10:00 ARFQ 0618 BVH2600000008 2
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 1, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 License Monthly fee, Base Year Two 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Two
Date Printed: Jul 1, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Base Year Three 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Three
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 License Monthly fee, Base Year Four 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Four
Date Printed: Jul 1, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 License Monthly fee, Base Year Five 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Five
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2026-06-30
2 BIDS DUE 10AM 2026-07-07
Document Phase Document Description Page
BVH2600000008 Final Electronic Medical Records System-
ADDENDUM 1
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File details come from the government source that posted it. Updated .