Final_ARFQ_0618_BVH2600000008_1_WV_ARFQ_FORM.PDF
PDF 732 KB Posted
- Attached to
- Electronic Medical Records System-ADDENDUM 1
- Solicitation number
- ARFQ 0618 BVH2600000008 2
- Issued by
- Cabell County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia for the West Virginia Veterans Home located in Barboursville. The solicitation seeks pricing for an Electronic Medical Records System on an Agency Master Agreement basis. The procurement includes six line items covering monthly license fees across a five-year base contract period plus one optional renewal year, with each line item requiring 12 monthly installments. Technical questions are due by 10:00 AM on June 30, 2026, with bids due by 10:00 AM on July 7, 2026. The contract term spans five base years with an option for one additional renewal year, and all deliverables and invoicing are directed to the West Virginia Veterans Home at 512 Water Street, Barboursville, West Virginia 25504.
Vendors must submit unit pricing and total pricing for each line item, with all pricing indexed to commodity code 81112200. The procurement folder number is 1999611, and solicitation number ARFQ 0618 BVH2600000008 Version 1 was issued on June 23, 2026. Morgan Sheets, the buyer, can be contacted at 304-736-1027 or morgan.sheets@wv.gov for additional information. Vendors must sign the ARFQ form and provide their FEIN number with their submission. All offers are subject to the terms and conditions contained in the solicitation, and vendors should note this is an addendum to the original Electronic Medical Records System solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| EMRS Pricing Page.xlsx | XLSX spreadsheet | |
| ADDENDUM 1-ARFQ 0618 BVH 26-08.xlsx | XLSX spreadsheet | |
| Provisions for Federally Funded Procurements (2) (1).pdf | ||
| TCA EMRS.pdf | ||
| EMRS Specifications.docx | DOCX document | |
| Final_ARFQ_0618_BVH2600000008_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jun 22, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1999611 Reason for Modification:
Doc Description: Electronic Medical Records System
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-06-23 2026-07-07 10:00 ARFQ 0618 BVH2600000008 1
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 22, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 License Monthly fee, Base Year Two 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Two
Date Printed: Jun 22, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Base Year Three 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Three
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 License Monthly fee, Base Year Four 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Four
Date Printed: Jun 22, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 License Monthly fee, Base Year Five 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year Five
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2026-06-30
2 BIDS DUE 10AM 2026-07-07
Document Phase Document Description Page
BVH2600000008 Final Electronic Medical Records System
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File details come from the government source that posted it. Updated .