FINAL ADDENDUM NO 1 STP 0377 008.pdf

SEISMIC RETROFIT, HALEAKALA HIGHWAY ROUTE 377, WAIALE GULCH, ADDENDUM NO. 1

ALAE (NAALAE GULCH), AND PULEHU GULCH (POHAKUOKALA) BRIDGES PAGE 1 OF 1

FEDERAL-AID PROJECT NO. STP-0377(008) OCTOBER 7, 2026

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

HIGHWAYS

ADDENDUM NO. 1

FOR

SEISMIC RETROFIT, HALEAKALA HIGHWAY ROUTE 377,

WAIALE GULCH, ALAE (NAALAE GULCH),

AND PULEHU GULCH (POHAKUOKALA) BRIDGES

DISTRICT OF MAKAWAO, ISLAND OF MAUI

FEDERAL-AID PROJECT NO. STP-0377(008)

October 7, 2026

This Addendum shall make the following amendment(s) to the Solicitation:

A. NOTICE TO BIDDERS

Prospective bidders are hereby notified that receiving of bids scheduled for

October 15, 2026, at 2:00 p.m., Hawaii Standard Time (HST) is HEREBY

POSTPONED until October 29, 2026, at 2:00 p.m., HST.

Delete NOTICE TO BIDDERS, HIePRO release date September 15, 2026, in its entirety and replace it with attached NOTICE TO BIDDERS, dated

October 7, 2026.

The following is provided for information.

B. PRE-BID MEETING MINUTES

1. The attached PRE-BID MEETING MINUTES are provided for your information.

Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on PAGE P-4 of the Proposal.

ROBIN K. SHISHIDO

Deputy Director of Transportation for Highways https://stateofhawaii.na1.adobesign.com/verifier?tx=CBJCHBCAABAAsLWMRaHOJCKua4irgZDJGU05IHNhlqEr

NTB-1 ADDENDUM NO. 1

OCTOBER 7, 2026

NOTICE TO BIDDERS

Hawaii Revised Statutes (HRS), Chapter 103D

The receiving of bids for SEISMIC RETROFIT, HALEAKALA HIGHWAY

ROUTE 377, WAIALE GULCH, ALAE (NAALAE GULCH), AND PULEHU

GULCH (POHAKUOKALA) BRIDGES, DISTRICT OF MAKAWAO, ISLAND OF

MAUI, FEDERAL-AID PROJECT NO. STP-0377(008), will begin as of the HIePRO Release

Date. Bidders shall register and submit complete bids through HIePRO only. Refer to the following HIePRO link for important information on Vendor Registration:

https://hiepro.ehawaii.gov/welcome.html.

The solicitation plans, specifications, proposal, and additional documents designated or incorporated by reference shall be available in HIePRO.

HIePRO OFFER DUE DATE AND TIME scheduled for October 15, 2026, at 2:00 p.m., Hawaii Standard Time (HST), is HEREBY POSTPONED until October 29, 2026, at

2:00 p.m., HST. Bidders shall submit and upload the complete proposal to HIePRO prior to the offer due date and time. Proposals received after said due date and time shall not be considered. Any additional support documents explicitly designated as confidential and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not include confidential and/or proprietary documents as part of their proposal. The record of each bidder and their respective proposal shall be open to public inspection.

FAILURE TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR

REJECTION.

The scope of work consists of seismic retrofit of the Waiale Gulch, Alae, and

Pulehu Gulch Bridges. Improvements include removal of debris from beneath the bridges;

NTB-2 ADDENDUM NO. 1

wrapping the tie beams with carbon fiber; removal of a portion of the backfill from behind the abutments, installing soil nails, backfilling with aggregate base and lightweight cellular concrete, installing concrete tie slabs and corbels; installation of creep blocks and bearing pads; making modifications to the bent caps and diaphragms; installing pavement, pavement markers and temporary erosion control measures; installing scour countermeasures near Alae Bridge

Pier 1; and traffic control. The estimated cost of construction is between $10,000,000.00 and

$14,000,000.00.

To be eligible for award, bidders shall possess a valid State of Hawaii General

Engineering “A” license prior to the award of contract.

A virtual pre-bid conference is scheduled for September 22, 2026, at 10:00 a.m., HST.

Interested bidders shall contact Jillian Chen, Project Manager, directly at jillian.m.chen@hawaii.gov, no later than two working days prior to the scheduled pre-bid conference to receive the meeting invitation. All prospective bidders and/or their respective representatives are encouraged to attend; however, attendance is not mandatory. All information presented at the pre-bid conference shall be provided for clarification and information only. Any amendments to the solicitation shall be made by formal addendum and posted in HIePRO.

All Request for Information (RFI) questions and Substitution Requests shall be submitted in HIePRO no later than September 25, 2026, at 2:00 p.m., HST. RFI questions received after the stated deadline shall not be addressed. Substitution Requests received after the stated deadline shall not be considered. Verbal RFI(s) shall not receive a response. All responses to

RFI questions shall be provided for clarification and information only and issued by formal addendum. Any amendments to the solicitation shall be made by formal addendum and posted in HIePRO.

If there is a conflict between the solicitation and information stated in the pre-bid

NTB-3 ADDENDUM NO. 1

conference, the meeting minutes, and/or the responses to RFI questions, the solicitation shall govern and control, unless as amended by formal addendum.

Campaign contributions by State and County Contractors. Contractors are hereby notified of the applicability of HRS § 11-355 which states that campaign contributions are prohibited from specified State or County government contractors during the term of the contract if the contractors are paid with funds appropriated by a legislative body. For more information, contact the

Campaign Spending Commission at (808) 586-0285.

Protests. Any protest of this solicitation shall be submitted in writing to the Director of

Transportation, in accordance with HRS § 103D-701 and Hawaii Administrative Rules § 3-126.

The Equal Employment Opportunity Regulations of the Secretary of Labor implementing

Executive Order 11246, as amended, shall be complied with on this project.

The U.S. Department of Transportation Regulation entitled “Nondiscrimination in

Federally Assisted Programs of the U.S. Department of Transportation”, Title 49, Code of

Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that the Department of Transportation shall affirmatively ensure that the contract entered into pursuant to this advertisement shall be awarded to the lowest responsible bidder without discrimination on the grounds of race, color, national origin, or sex (as directed by

23 CFR Part 200).

Disadvantaged Business Enterprise. The U.S. Department of Transportation Regulations entitled "Participation by Disadvantaged Business Enterprise in Department of Transportation

Financial Assistance Programs", Title 49, CFR, Part 26, is applicable to this project. Bidders are hereby notified that the Department of Transportation shall enforce compliance with the applicable requirements of the Disadvantaged Business Enterprise program with respect to this project.

NTB-4 ADDENDUM NO. 1

Bidders shall read the following included in the solicitation:

1. “CIVIL RIGHTS COMPLIANCE AND DISADVANTAGED BUSINESS

ENTERPRISE SPECIAL PROVISIONS”

Driving While Impaired (DWI) Education. The Hawaii Department of

Transportation (HDOT) encourages all organizations contracted with HDOT to have an employee education program preventing DWI. DWI is defined as operating a motor vehicle while impaired by alcohol or other legal or illegal substances. HDOT promotes this type of program to accomplish our mission to provide a safe environment for motorists, bicyclists, and pedestrians utilizing our State highways, and expects its contractors to do so as well.

For additional information, contact Jillian Chen, Project Manager, by phone at

(808) 692-8439, or by email at jillian.m.chen@hawaii.gov.

The State reserves the right to reject any or all proposals and to waive any defects in said proposals in the best interest of the public.

ROBIN K. SHISHIDO

Deputy Director of Transportation for Highways

HIePRO RELEASE DATE: October 29, 2026 https://stateofhawaii.na1.adobesign.com/verifier?tx=CBJCHBCAABAAsLWMRaHOJCKua4irgZDJGU05IHNhlqEr

ALAE (NAALAE GULCH), AND PULEHU GULCH (POHAKUOKALA) BRIDGES PRE-BID MEETING MINUTES

FEDERAL-AID PROJECT NO. STP-0377(008) PAGE 1 OF 3

r10/7/2026

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

HIGHWAYS DIVISION

PRE-OFFER CONFERENCE ATTENDANCE AND MINUTES FOR

Project Title: Seismic Retrofit, Haleakala Highway Route 377, Waiale Gulch, Alae (Naalae Gulch), and Pulehu Gulch (Pohakuokala) Bridges

Federal-Aid Project No.: STP-0377(008)

Date, Time & Place: September 22, 2026 at 10:30 a.m. HST

Pre-offer conference was held virtually on Microsoft Teams.

Attendees:

Name Organization/Company Contact Information

Jillian Chen HDOT, HWY-DD (808) 692-8439

Jillian.m.chen@hawaii.gov

Brent Ching HDOT, HWY-DB Brent.k.ching@hawaii.gov

Keith Kalani HDOT, HWY-DB Keith.Kalani@hawaii.gov

Randall Urasaki WSP USA Inc. (808) 566-2260

Randall.urasaki@wsp.com

Stephen Peters KSF Inc. (808) 593-0933 stephenp@ksfinc.us

Michael K. Baji Hensel Phelps

Construction Co.

(808) 343-2578 mbaji@henselphelps.com

Maria Ospina Hensel Phelps

Construction Co.

(808) 829-4599 cospina@henselphelps.com

Gordie Meyer

Orion (808) 400-1926 gmeyer@orn.net

Marc Simmons Kiewit (808) 306 9152

Marc.simmons@kiewit.com

Greg Uyematsu Kiewit (808) 457-4500

Greg.Uyematsu@kiewit.com

Richard Halle HDCC (808) 286-3450 rhalle@hdcc.com

Kenta Okada Orion kokada@orn.net

Iqbal Sarip Orion Isarip@orn.net

Naoi Yuen Concrete Systems

International

(808) 721-5345 naoi@consysint.com

Jason Warren Alpha, Inc. (808) 873-3883 jason.warren@alphahawaii.com

FEDERAL-AID PROJECT NO. STP-0377(008) PAGE 2 OF 3

Items of Discussion:

A. Jillian Chen (HDOT HWY-DD) called the meeting to order at 10:30 a.m. HST and noted the following:

1. Anything said at the meeting was for clarification only. The bid documents shall govern over anything said in the meeting and discrepancies shall be clarified by addendum.

2. As described in the Notice to Bidders, the scope of work for this project consists of seismic retrofit of the Waiale Gulch, Alae, and Pulehu Gulch Bridges.

Improvements include removal of debris from the piers; wrapping the piers with carbon fiber, removal of a portion of the backfill from behind the abutments and backfilling with controlled low strength material (CLSM) and tying the abutment to the CLSM backfill; replacement of the creep blocks at the bents; pier footing upgrades; installing pavement; installing pavement markers and temporary erosion control measures; installing scour countermeasures near Alae Bridge Pier

1; and traffic control.

3. Bidders must possess a valid State of Hawaii General Engineering License “A” prior to award.

4. Bidders are advised to thoroughly review special provisions, Section 102 bidding requirements and conditions.

5. Attention should also be given to Special Provisions subsection 108.20 limiting night work hours at two of the bridges. The noise variance is included in the bid documents, but subsection 108.20 further restricts the allowable night work hours.

B. Bidders were invited to ask questions, but there were none.

C. The DBE policy was stated: Policy of the State of Hawaii, Department of

Transportation’s (HDOT) DBE Program:

Bidders/offerors, subcontractors, consultants, vendors, suppliers, distributors, manufacturers, trucking companies, service providers, etc. shall fully inform themselves with respect to the requirements of the DBE Regulations.

DBE Goal for this project: NONE SPECIFIED

Please continue to consider using small business subcontractors, suppliers, manufacturers, trucking companies etc., when qualified

Small Business Directory: https://hands.ehawaii.gov/hands/smallbusiness/search

HDOT Small Business Enterprise (SBE) Directory: https://hdot.gob2g.com/

D. Bidder Registration was stated:

After the solicitation is closed, HDOT’s Office of Civil Rights will be reaching out to all bidders individually, requesting that they fill out a bidder registration form.

FEDERAL-AID PROJECT NO. STP-0377(008) PAGE 3 OF 3

Registered bidders/offerors are posted at: https://hidot.hawaii.gov/administration/ocr/dbe/

E. The following reminders were given:

1. All requests for information (RFIs) must be submitted in writing through HIePRO by 2:00 p.m. HST on Friday, September 25, 2026. Any questions received after the deadline will not be addressed and verbal RFIs will not receive a response.

2. Bid opening is scheduled for Thursday, October 15, 2026 at 2 p.m. HST. Bidders shall submit and upload their complete proposal to HIePRO prior to the offer due date and time. Proposals received after said due date and time shall not be considered. Any additional support documents explicitly designated as confidential and/or proprietary shall be uploaded as a separate file to HIePRO.

Bidders shall not include confidential and/or proprietary documents as part of their proposal.

3. The record of each bidder and their respective proposal shall be open to public inspection. Failure to upload the proposal to HIePRO shall be grounds for rejection of the bid.

F. The meeting concluded at 10:38 a.m. HST.