Filing 7 and 25 Landscaping - RFQ_P(33168735.1).pdf

REQUEST FOR QUALIFICATIONS/PROPOSALS

Aerotropolis Area Coordinating Metropolitan District, a quasi-municipal corporation and political subdivision of the State of Colorado c/o Charlotte Russell

AECOM, Inc.

7595 Technology Way, Suite 200, Denver, CO 80237

PROJECT NAME: The Aurora Highlands Aurora, CO

SCOPE OF SERVICES: Filing 7/25 Landscape

TABLE OF CONTENTS:

TABLE OF CONTENTS Page 1

REQUEST FOR QUALIFICATIONS/PROPOSALS: Page 2

PROJECT OVERVIEW: Page 3

INSTRUCTIONS TO PROPOSERS: Page 5

PROJECT CONTRACTING METHODOLOGY: Page 5

PROPOSAL REQUIREMENTS: Page 6

ANTICIPATED SCHEDULE: Page 7

ATTACHMENTS LISTING: Page 7

PROPOSAL REVIEW AND ASSESSMENT: Page 8

REFERENCE EVALUATION: Page 9

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REQUEST FOR QUALIFICATIONS/PROPOSALS

Aerotropolis Area Coordinating Metropolitan District, a quasi-municipal corporation and political subdivision of the State of Colorado c/o Charlotte Russell

AECOM, Inc.

7595 Technology Way, Suite 200, Denver, CO 80237

PROJECT NAME: The Aurora Highlands Aurora, CO

SCOPE OF SERVICES: Filing 7/25 Landscape

DATE: March 27, 2025

Aerotropolis Area Coordinating Metropolitan District, a quasi-municipal corporation and political subdivision of the State of Colorado (the “Owner” or “AACMD”) will be accepting qualifications and proposals electronically uploaded before 12:00 p.m.

Mountain Time on Thursday, April 24, 2025 at the following:1

Website: https://www.bidnetdirect.com/private/supplier/solicitations/search Bid Title: Filing 7/25 Landscape Reference No.: 0000368257

Proposals will not be accepted after the foregoing submission deadline. Hardcopy Proposals submitted by any method will not be accepted.

A public opening and reading aloud of the applicable cost and fee portions of the Proposals will occur at 2:00 p.m. Mountain Time, Thursday, April 24, 2025 via Microsoft Teams at the following link:

Join the Meeting Via This Link Meeting ID: 264 468 027 354 Passcode: ns68mL9m

Owner reserves the right to reject any or all Proposals; to review and consider proposal alternates (if any); to waive ANY informalities or irregularities; to further negotiate with one or more Proposers; and to reject any conditional, nonconforming, nonresponsive or unqualified Proposals. Subject to the foregoing and the other rights of Owner as set forth herein, and subject further to any other rights available to Owner under applicable law, Owner reserves the right to accept any combination of Proposals which in Owner’s sole

1 Please note that the Notice of Request for Qualifications/Proposals published on March 27, 2025 in the Aurora Sentinel erroneously included the wrong deadline for Proposal submittals and for the public bid opening. Please refer to this RFQ/P, or any addenda issued subsequently hereto, for the operative schedule for this solicitation.

https://www.bidnetdirect.com/private/supplier/solicitations/search https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzMyNDUyNjQtYjkzMC00ZjA1LWIwOWUtY2UwODIxYWI3ZWVk%40thread.v2/0?context=%7b%22Tid%22%3a%2216ed5ab4-2b59-4e40-806d-8a30bdc9cf26%22%2c%22Oid%22%3a%22a45d9696-0586-4606-b8fd-d62bc066a73b%22%7d

P a g e 3 | 9 and absolute judgment will, under all circumstances, best serve the Owner’s interests.

Owner also reserves the right to extend the Proposal period by Addendum if it appears in its best interest to do so.

Prior to awarding of any Agreement(s), Owner may defer its decision(s) for a period not to exceed sixty (60) days from the date of receiving Proposals to review Proposals and investigate Proposer qualifications. Proposals shall remain open for acceptance by Owner for such 60-day period. Acceptance of a Proposal shall be by written notice to the participating entity that submitted the accepted Proposal.

All questions regarding this Request for Qualifications/Proposals (“RFQ/P”) must be electronically submitted via BidNet. Unauthorized contact with the Owner or other representatives of the Owner regarding this RFQ/P may result in disqualification of a submittal or Proposer. Questions are due no later than 11:59 p.m. Mountain Time on Tuesday, April 8, 2025. Responses to questions will be prepared and distributed by Owner no later than 11:59 p.m. on Tuesday, April 15, 2025.

Interested Proposers are highly encouraged to attend a pre-bid Site Walk at 11:00 a.m., Mountain Time, on Thursday, April 3, 2025. Proposers shall meet at the intersection of Warm Springs Avenue and North Elk Way in the Aurora Highlands neighborhood.

It is not intended that the contents of the Proposals be disclosed to the public. However, Owner assumes no liability for disclosure or use of data submitted in response to this RFQ/P for any purpose. Any Proposals submitted to Owner shall be subjected to the Colorado Open Records Act, §§ 24-72-201, et seq., C.R.S., and a Proposer shall take whatever steps necessary to protect any document deemed confidential by the Proposer.

In regard to Proposal documents submitted by Proposers which are marked proprietary, Owner will use reasonable efforts to maintain their confidentiality. Notwithstanding the above, Owner will not be liable for damages in connection with the disclosure of Proposal documents.

PROJECT OVERVIEW:

The Aurora Highlands is a new master planned community located on the high plains prairie, approximately three miles south of Denver International Airport (DIA). The site is located east of Picadilly Road, south of 56th Avenue, north of 26th Avenue, and west of Powhaton Road (future alignment) with a portion also east of Powhaton south of 48th Avenue (future alignment). The development consists of approximately +/- 3,884.9 total acres which is anticipated to be developed with single family and multi-family homes, commercial, retail, industrial, and other amenities, reaching an estimated population of approximately 41,823 people at full build-out.

AACMD is responsible for designing, constructing, and managing the construction of certain public improvements benefiting The Aurora Highlands, both onsite and offsite.

The work generally includes (but is not necessarily limited to) the construction of a new irrigation system and landscaping within Filing 7 and Filing 25. A Biddable Area Map has been included at Attachment D. Any areas not designated in the map will not qualify

P a g e 4 | 9 for this solicitation and will be built by others. Included with the landscape construction but not limited to, will be an irrigation system furnished in place, trees, shrubs, grasses, perennials, amenities including benches, bike racks, trash cans, and pet waste stations, mail kiosks, stone, landscape edgers, and crusher fines trails. Please note that the selected Contractor will be responsible for coordinating its work with AACMD’s Filing 7 and 25 Grading and Flatwork contractor, who will be selected via a separate Request for Qualifications/Proposals being solicited contemporaneously herewith.2

Proposers, subcontractors, and suppliers must be familiar with the current City of Aurora Standards and Specifications for the Design and Construction of Public Improvements.

A more detailed summary of the Scope of Services to be awarded is set forth in Exhibit B to the Construction Agreement enclosed as Attachment C. The applicable Drawings and Specifications are enclosed as Attachment A. In the event of conflicts, inconsistencies, or discrepancies between the Drawings and Specifications, on the one hand, and the Scope of Work Description, on the other hand, the Drawings and Specifications shall govern and control.

To learn more about the Aerotropolis Area Coordinating Metropolitan District, visit:

https://www.aerotropolisdistricts.org

To learn more about The Aurora Highlands, visit: https://theaurorahighlands.com/

The immediate stakeholders in this Project include:

• THE AURORA HIGHLANDS COMMUNITY AUTHORITY BOARD

ESTABLISHMENT AGREEMENT (“CABEA”);

• THE AURORA HIGHLANDS COMMUNITY AUTHORITY BOARD;

• THE AEROTROPOLIS AREA COORDINATING METROPOLITAN

DISTRICT (“AACMD”), THE AURORA HIGHLANDS METROPOLITAN

DISTRICT NO. 1 (“DISTRICT NO. 1”), THE AURORA HIGHLANDS

METROPOLITAN DISTRICT NO. 2 (“DISTRICT NO. 2”), THE AURORA

HIGHLANDS METROPOLITAN DISTRICT NO. 3 (“DISTRICT NO. 3”),

ATEC METROPOLITAN DISTRICT NO. 1 (“ATEC NO. 1”), AND ATEC

METROPOLITAN DISTRICT NO. 2 (“ATEC NO. 2”) (COLLECTIVELY, THE

“CAB DISTRICTS”);

• THE AEROTROPOLIS REGIONAL TRANSPORTATION AUTHORITY

(“ARTA”);

• AURORA HIGHLANDS, LLC;

• THE CITY OF AURORA;

• ADAMS COUNTY

2 AACMD anticipates executing a contract for the Grading and Flatwork contractor on or around the week of May 5, 2025. More information on the Grading and Flatwork RFP/Q is available via Bidnet by searching for Bid Title “Filing 7 and 25 Grading and Flatwork,” Reference No. 0000381295. Interested firms qualified to perform both the landscaping and grading/flatwork scopes of work must submit Proposals to each RFQ/P separately and in conformance with the respective requirements of each.

https://www.aerotropolisdistricts.org/ https://theaurorahighlands.com/

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INSTRUCTIONS TO PROPOSERS:

Proposers will NOT be compensated for any costs of preparation or delivery of any Proposal associated with this RFQ/P. By submitting a Proposal, the Proposer agrees that they may not withdraw, revoke, or modify their Proposal after the date and time identified for receipt and opening of RFQ/P Proposals by the Owner, and for a period of sixty (60) calendar days thereafter.

This is a tax-exempt project, and the successful proposer will be able to use the Owner’s tax-exempt number.

No preconstruction or construction services shall be provided by the successful Proposer before fully executing the Agreement (and subject to additional requirements set forth therein) and approval by Owner’s risk manager of required proof of insurance.

The Owner, as a subdivision of the State of Colorado, is prohibited from purchasing services from any contractor that knowingly employs workers without authorization to help carry out publicly funded work. By submitting its Proposal, Proposer hereby certifies that it does not and will not knowingly employ or contract with any individual without work authorization to perform work under the contract to be awarded, and that the Proposer participates in either the E-Verify Program (formerly known as the Basic Pilot Program) or the Colorado Department of Labor and Employment’s program established by § 8-17.5-102(5)(c), C.R.S. in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under the contract to be awarded. The selected Proposer shall sign a formal certification of its compliance with the foregoing requirement at the time of contracting.

Owner is an Equal Opportunity Employer and no otherwise qualified individual shall be subject to discrimination on the basis of race, color, religion or religious affiliation, sex, familial status, age, genetics, disability, or national origin in any phase of this RFQ/P.

By submitting its Proposal, the undersigned hereby certifies that the Proposer is not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from bidding/proposing on any federal, state, county or municipal Invitations for Bids or Requests for Qualifications/Proposals. If Proposer is unable to truthfully make the foregoing certification, then Proposer shall describe in its Proposal the events or circumstances which prevent Proposer from so certifying. Owner reserves the right, in its sole discretion, to reject any Proposal due to either: (i) Proposer’s inability to make the foregoing certification; or (ii) Proposer’s failure to provide a satisfactory explanation for its inability to make the foregoing certification.

PROJECT CONTRACTING METHODOLOGY:

Owner’s proposed form of contract is attached hereto as Attachment C, with exhibits and attachments as stated. The Work will require Performance and Payment Bonds in accordance with applicable law, using the bond forms attached to the contract. Proposers shall be responsible for complying with all applicable permits and for obtaining all required inspections and approvals, including those from the City of Aurora. Owner’s

P a g e 6 | 9 execution of any agreement(s) for the Work is subject to and conditioned upon approval by the Owner’s Construction Committee.

PROPOSAL REQUIREMENTS:

Bidders are to submit the following information by the deadline identified above:

1. Completed Bid Form (using the form enclosed as Attachment B).

2. Completed Bid Bond (using AIA Document A310 – 2010, or a similar form). Bid security shall be in an amount equal to at least five percent (5%) of the Proposal amount.

3. A proposed construction schedule for the completion of the Work (including, without limitation, date of commencement, date of Substantial Completion, and date of final acceptance by the Owner).

4. Provide a rate sheet for labor and equipment which shall be used by Contractor in preparing proposed change orders and/or for performing work on a time-and-materials basis when authorized. This rate sheet should include wages or salaries of construction workers, supervisory, and administrative personnel and should provide details if the item is direct cost, how labor burdens are applied, or if the item is a charging rate and what is included.

5. Submit a Proposal Statement which includes:

a. On company letterhead, introduce your organization and team, including resumes of key personnel; and provide a statement of your organization’s qualifications and experience. Proposers shall also address their approach to schedule management, quality control, safety, traffic control, and city inspections in their Proposal Statement. Please also identify the individual at your organization with whom the Owner should communicate regarding this RFQ/P or any Work that may be awarded hereunder.

b. Provide a statement that your organization has sufficient human resources and equipment resources (if self-performing scopes of Work) to successfully undertake this project and complete it expeditiously.

c. Submit an AIA A305- 1986 Contractor’s Qualifications Statement or equivalent document with all sections filled out and with attachments.

d. The document provided at Attachment C shall serve as the Construction Agreement. Specifically identify any questions or issues with the Construction Agreement and propose solutions to resolve those issues.

e. Submit a specimen insurance certificate with available insurance coverages and limits.

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f. Submit a letter from a surety bond producer or bonding company describing total bonding capacity as of the date of your bid.

g. Provide at least three project references that clearly demonstrate successfully providing services, products, or deliverables which are the same or similar to the tasks outlined in this RFQ/P. The Proposal Statement shall clearly explain how the projects were completed on schedule and within budget without violations against the owner.

ANTICIPATED SCHEDULE:

April 3, 2025 Optional Pre-Bid Site Walk, 11:00 a.m. MT April 8, 2025 Questions Due by 11:59 p.m. MT April 15, 2025 Question Responses Due by 11:59 p.m. MT April 24, 2025 RFQ/P Proposals Due by 12:00 p.m. MT April 24, 2025 Public Opening at 2:00 p.m. MT Week of April 28, 2025 Interviews and Reference Checks, as needed Week of May 5, 2025 Contractor Selection and Notification Week of May 12, 2025 Agreement Executed

ATTACHMENTS LISTING:

A. Drawings and Specifications B. Bid Form C. Contract and Exhibits consisting of:

i. Construction Agreement

ii. Exhibit A – List of Drawings and Specifications

iii. Exhibit B – Scope of Work Description

iv. Exhibit C – Payment Bond Form

v. Exhibit D – Performance Bond Form

vi. Exhibit E – Claim Waiver Forms

vii. Exhibit F – Workers Without Authorization

viii. Exhibit G – Schedule of Values (to be provided by Contractor)

ix. Exhibit H – Construction Schedule (to be provided by Contractor)

x. Exhibit I – Contractor’s Rate Sheet (to be provided by Contractor)

D. Biddable Area Map E. SWMP Plans and Reports

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PROPOSAL REVIEW AND ASSESSMENT

Proposers will be evaluated based upon the following criteria. These criteria will be the basis for review of the Proposals. Owner reserves the option to schedule interviews with selected firms.

The rating scale shall be as noted for each Proposal with “0” being a poor rating. A “fail” rating shall result in the Proposal being rejected as non-responsive.

RATING

SCALE

QUALIFICATION

STANDARD

Pass/Fail Proposal Is the Proposal timely? Does the Proposal substantially conform to the stated requirements?

0 – 20 Schedule Does the Proposal illustrate an ability to meet the Owner’s schedule requirements? Is the firm’s schedule competitive relative to other Proposers?

0 – 25 Cost (1) Does the firm evidence an ability to meet the Owner’s budgetary requirements?

0 – 5 Cost (2) Is the firm’s pricing competitive relative to other Proposers?

0 – 15 Assigned Personnel

Does the Proposal demonstrate proposed staffing and subcontractors, if any, who have experience with projects of this type, scope, complication, and complexity in the local area? Are sufficient resources of the requisite skills available to be assigned to the project in a timely and consistent manner?

0 – 25 Firm Capability

Has the firm demonstrated experience with previous projects of this type, scope, size, and complexity?

Has the firm illustrated an ability to perform the services contemplated by the Agreement in a competent manner, using appropriate cost controls and systems, and managed in an organized manner?

0 – 10 References Do the Proposer’s references give positive assessments of the prior projects on which the Proposer was engaged to provide similar services?

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REFERENCE EVALUATION

The Owner may check references using the following sample questions. The positivity or negativity of references may be scored as part of References or Firm Capability (above).

QUALIFICATION STANDARD

Overall Performance Would you hire this Contractor again? Did they show the skills required by this project?

Timetable Was the original scope of work completed within the specified time? Were interim deadlines met in a timely manner?

Completeness Was the Contractor responsive to client needs; did they anticipate problems? Where there quality issues with the work?

Were problems solved quickly and effectively?

Cost, Scope and Schedule

Was the original scope of services comprehensive? Was the project completed within the agreed upon project parameters?

How, if at all, did the Contractor manage the process for submitting and approving change orders; and was that process effective in controlling change order costs on the project?

Compliance with AHJ

Did the Contractor demonstrate an understanding of the requirements of the local Authority Having Jurisdiction, and were they responsive to concerns raised by the AHJ?

Collaboration

Did the Contractor have a collaborative team approach? Did the Contractor proactively seek resolution to field issues? Did the Contractor communicate with the Owner or third-parties in a manner that was clear, forthright, and trustworthy?