FHPS - Structured Cabling RFP - APP A .xlsx

XLSX spreadsheet 90 KB Posted

Attached to
Request for Structured Cabling System
Solicitation number
RFP FHP 210000000025 2
Issued by
Kent County, Grand Rapids City, Michigan

About this file

This is an Appendix A Required Forms List document for the Forest Hills Public Schools Structured Cabling Request for Proposals (RFP), prepared by Plante Moran. The RFP solicits bids for comprehensive structured cabling infrastructure upgrades across five school buildings: Orchard View Elementary, Northern High School, Eastern High School, Collins Elementary, and Thornapple Elementary. The project includes installation of Category 6A cabling systems with quantities totaling 238 audio/visual data drops, 344 wireless access point drops, 80 video surveillance drops, 240 clock and PA system drops, and 530 general data drops across all sites. Additional components include 7 network closets to be renovated, 14 power distribution units, 3 floor-mounted cabinets, and 4 floor-mounted wall cabinets. The scope encompasses removal and reinstallation of existing equipment, with anticipated work spanning through 2023 as the District undergoes phased building renovations.

All bid responses must be submitted in Microsoft Excel format and must include nine mandatory forms: Proposal Summary, Non-Familial Relationship Affidavit, School Safety Affidavit, Comply Exception Form, Iran Economic Sanctions Act Affidavit, Vendor Questionnaire, Equipment Specifications, Device Inventory, and Cost. Vendors must provide detailed specifications for all cabling components, patch panels, patch cords, backbone cabling, power distribution units, and racking equipment, with options to comply, exceed, or take exceptions to stated requirements. The cost section requires vendors to submit base bid pricing for the full three-year project scope plus pricing for multiple add/alternate options, unit costs for various cabling types and installation scenarios at different heights, and removal and demolition services. Vendors must also provide references, details on bonding limits, insurance coverage, service availability and response times, and confirmation of 15-year performance guarantees on all proposed cabling systems.

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Required Forms List

APPENDIX A

REQUIRED FORMS LIST - Electronic Copy Must be submitted in Microsoft Excel format (See Section 1.4 of the RFP for Submittal Requirements)

REQUIRED FORMS:
The following forms MUST be submitted as a part of your RFP Response
Proposal summary
Non-familial relationship affidavit
School safety affidavit
Comply exception form
Iran economic sanctions act
Vendor questionnaire
Specifications
Device inventory
Cost

In addition to the scanned copy as requested on the vendor questionnaire, your bid response must include these forms in a Microsoft Excel (.xls) format as well. Failure to submit each of the above forms may be cause for rejection of the bid response.

&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Proposal Summary

Proposal Summary
* Notice to vendors: Please place in front of bid packet as first page *
Company Name
Proposal Preparer
Phone Number
Fax Number
Email Address
TOTAL BASE BID COST (3-Year Cost)
The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Structured Cabling, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.

Addendum Number Dated Initials

Other Acknowledgments
On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices, and specifications set forth in the Request for Proposal.

The undersigned understands that the Forest Hills Public Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the Contract to one (1) or more Contractors in the Forest Hills Public Schools' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Forest Hills Public Schools to furnish the proposed solution and/or services in strict accordance with the Request for Proposals, the Contract, the Use Agreement, and our Proposal.

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request for Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.

CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.

Name of Company
Authorized Signature
Printed Name
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Non-Familial Relationship

Non-Familial Relationship
Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF

THE VENDOR AND FURNISHED WITH EVERY BID

State of
County of
Tax ID Number

The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Structured Cabling, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.

List any Familial Relationships (If "no exceptions", please state)

Contractor:
By:
Its:

SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this day of ________, ___________.

(Notary Public)

_________________ County, _________
My Commission Expires:
Acting in the County of:
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

School Safety Affidavit School Safety Affidavit

THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF

THE VENDOR AND FURNISHED WITH EVERY BID

The Board of Education will not accept this bid without this completed, signed and notarized form
School Safety Legislation
State of
County of

__________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to Forest Hills Public Schools if that person is subsequently convicted, pleads guilty or pleads no contest to that crime.

Exceptions:

(If no exceptions, please state "none")

(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this

_______ day of ________, _________.

(Notary Public)

&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Comply Exception Comply Exception

The vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response.
Please indicate any sections below that you do not comply with and please

state your exception and a reason.

Section # RFP Item Exception / Reason

By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Standard Agreement), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Standard Agreement included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Standard Agreement and our Proposal

Signature:
Printed Name:
Title
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Iran Economic Sanctions Act Iran Economic Sanctions Act

The Board of Education will not accept this bid without this completed, signed and notarized form
AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Forest Hills Public Schools (the “School District”) Request For Proposals For Structured Cabling (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

By:Name of Contractor
Its:
Date:
STATE OF)
)ss.
COUNTY OF)

This instrument was acknowledged before me on the ____ day of __________, 20__, by

, Notary Public
County,
My Commission Expires:
Acting in the County of:
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Vendor Questionnaire

Vendor Questionnaire
General
Company name
Company address
Contact name
Email
Phone
Services provided by your firm:
Primary
Secondary
Business structure (corporation, partnership, sole proprietor, other)
Number of years in business as the company named above:
Work Force:
Administrative
Field
Other
Total
Companies largest single contract:
Annual gross revenue for last three (3) years:
2019
2018
2017
Bonding Limits
Single Project
Aggregate Project
Contact who can verify limits
Insurance limits (attach a certificate as well)
Geographical area of operations for your firm:
Please confirm that your hardcopy bid is identical to the electronic copy of the bid.
Signature:
Printed name:
References
Reference 1
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Reference 2
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Reference 3
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Project Personnel
# of crews
# of staff per crew
Composition of crew
Average experience of crew
Subcontractors
Do you intend to use subcontractors for this project?
If yes, indicate subcontractor name
If yes, indicate what role they will play
If yes, provide 3 references where you have worked with them on similar projects:
Service
Is on-site service available?
Hourly service rates for system-certified technicians:
Normal:
After hours:
Sunday / holiday:
Is there a trip charge?

If so, what is the trip charge?

If no trip charge, is travel time charged?

If so, explain:

What is the normal service call response time?

Guaranteed maximum?

What is the emergency service call response time?

Guaranteed maximum?

How do you define an emergency?
Explain your established trouble reporting procedures
Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract?
Do you prioritize maintenance customers over Time & Materials customers?
Solution
Please indicate any assumptions you made in your proposal.
Are you comfortable with the outlined implementation schedule and the work hours?
Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge.
The District will be undergoing renovations in all buildings through 2023. Please indicate if you will hold your pricing so that the district may add a change order each summer for the next phase of buildings.
If you cannot hold your pricing, please indicate if you can guarantee a percentage off of educational list price for hardware. If so, what percentage is that?
If you cannot hold your pricing, please indicate if you can guarantee a percentage increase for cabling costs (e.g. in 2021 cabling would cost 1% more than bid pricing).
Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge.
State Cabling Manufacturer/ Model
Please list all cabling manufacturers that you are certified to install.
Please confirm that you have the necessary tools to certify a Category 6A cabling infrastructure.
Do all proposed cabling systems include a certified 15-year performance guarantee?
State specifically what organizations are responsible for the certified 15-year warranty.
Please include a copy of the performance guarantee with your proposal.
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Specifications

Equipment Specifications
This spreadsheet is to be used to provide detail on the equipment necessary to fulfill the requirements as requested in the RFP. Indicate in the right column what brand and model you are proposing, and whether you comply, take exception or exceed the required spec. If exceed or exception, please list what this exception is.
ItemRequirementVendor Response

Comply/Exceed/Exception

STRUCTURED CABLING
Patch Panels
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Port Count per Panel24 or 48 (can be modular)
PerformanceCategory 6A
Port Configuration8P8C
Port Termination110
Mounting ApplicationRack
Wire Management (front)One horizontal per patch panel
Wire Management (rear)One horizontal per patch panel
Wiring ConfigurationT568B
Horizontal Cabling
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6A
Jacket InsulationPlenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge23-AWG
ConnectorsIDC, 110-type jack
Standards & ComplianceANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A, NEC 800, CMP; CMP-LP, CL3P-LP, 802.3bt Type 1, Type 2, Type 3, Type 4
ColorSee Inventory for color assignments
CertificationsUnderwriters Lab (UL), FCC
Device Patch Cords
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6A
Jacket InsulationPlenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge24-AWG or 26-AWG
ConnectorsIDC, 110-type jack
Min. Cable Length6 ft
Standards & ComplianceANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A,802.3bt Type 1, Type 2, Type 3, Type 4
ColorBlue
CertificationsUnderwriters Lab (UL), FCC
Patch Panel-to-Equipment Patch Cords
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6A
Jacket InsulationPlenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge24-AWG or 26-AWG
ConnectorsIDC, 110-type jack
Min. Cable Length1 ft
QualificationsANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A,802.3bt Type 1, Type 2, Type 3, Type 4
ColorSee Inventory for color assignments
CertificationsUnderwriters Lab (UL), FCC
Backbone Cabling
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
ConnectorsLC
Buffer tube designTight Buffer Tube
Core Diameter9 µm
Cladding Diameter125 µm
Strand Count12
JacketArmored (dielectric), Plenum (OFNP)
Maximum Attenuation@ 1310nm: .4 dB/km

@ 1383nm: .4 dB/km @ 1550nm: .4 dB/km Standards & Compliance ANSI/TIA-568-3-D

ISO/IEC 11801, ANSI/ICEA S-83-596

Power Distribution Unit
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Form-factorRack-mounted (19")
Input Voltage120V
Input Plug TypeNEMA L5-20P
# of Outlets12
Outlet TypesNEMA 5-20R
Additional FeaturesRemote management, digital ammeter
Floor-mounted Cabinet
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Rack Units45
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeRear and front perforated steel, key-locking
Additional FeaturesVentilated side panels, top-mounted gland plate, rear and front vertical cable managers, levelers
Two-post Open Rack
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Rack Units45
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeN/A
Additional FeaturesVertical cable management
Floor-mounted Wall Cabinet
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Rack Units45
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeFront perforated steel, key-locking
Additional FeaturesVentilated side panels, top-mounted gland plate, rear and front vertical cable managers, levelers, reversible hinge, UPS bracket/mount
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Bid Quantities

Cabling Color StandardOrchard View ElementaryNorthern High SchoolEastern High SchoolCollins ElementaryThornapple ElementaryTotalOther Considerations
Structured Cablingestimatedestimated
Audio/Visual DataBlue76481054502382 cable drops per location (included in count). Cable to be coiled above grid at provided location.
Wireless Access PointBlack96701280863442 cable drops per location (included in count). Cable to be coiled above grid at provided location.
Video SurveillanceYellow255252580Add-alternate. Cable to be coiled at location.
Clock & PAGreen60606060240Add-alternate. Cable to be coiled at location.
General Data (2 cables per)Blue1587226122152530Use provided conduits/raceway where applicable.
Additional Drop AllocationTBD242482424104For additional locations not yet determined.
Backbone Fiber Runs (# of IDFs)00000
Network Closets
# of Network Closets to be renovated21227Includes removal of any existing and reinsallation
Power Distribution Units424414
Closet Removal/Demolition11114Does not include closets being renovated
Floor-mounted Cabinet11103
Two-post Open Rack00000
Floor-mounted Wall Cabinet10124
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

Cost

Structured CablingTotal
Base Bid
Orchard View Elementary
Northern High School
Eastern High School
Collins Elementary
Thornapple Elementary
Total Base Bid:
Performance Bond
Performance Bond % (to be used to adjust for any alternates/options selected):
Add / Alternate Costs
Total UPGRADE Cost
A/A 1: Category 6 Cabling
A/A 2: Additional Cat 6A data drops for PA & Clocks
A/A 3: Additional Cat 6 data drops for PA & Clocks
A/A 4: Additional Cat 6A data drops for Video Surveillance Cameras
A/A 5: Additional Cat 6 data drops for Video Surveillance Cameras
Unit Costs
Unit Costs (add/deduct cost must be the same)Unit Cost
Structured Cabling
V700 raceway

(ceiling to 16" AFF with install) V2000 raceway (ceiling to 16" AFF with install) DS4000 raceway (ceiling to 16" AFF with install) V700 raceway (ceiling to 75" AFF with install) V2000 raceway (ceiling to 75" AFF with install) DS4000 raceway (ceiling to 75" AFF with install)

Cat 6 Data Cables - 1 per location
Cat 6 Data Cables - 2 at same location
Cat 6 Data Cables - 3 at same location
Cat 6 Data Cables - 4 at same location
Cat 6 Data Cables - 5 at same location
Cat 6 Data Cables - 6 at same location
Cat 6A Data Cables - 1 per location
Cat 6A Data Cables - 2 at same location
Cat 6A Data Cables - 3 at same location
Cat 6A Data Cables - 4 at same location
Cat 6A Data Cables - 5 at same location
Cat 6A Data Cables - 6A at same location
Move 1 Data Cable
48 port patch panel - Cat 6
48 port patch panel - Cat 6A
24 port patch panel - Cat 6
24 port patch panel - Cat 6A
Backbone Cabling (300', 12-strand, SMF, armored, enclosures)
Backbone Cabling (addl. 50')
Network Closet Components
Rack-mounted Power Distribution Unit (L5-30P Input, w/ Install)
Rack-mounted Power Distribution Unit (5-20P Input, w/ Install)
Floor-mounted Cabinet (w/ Installation & Removal of Existing)
Two-post Open Rack (w/ Installation & Removal of Existing)
Floor-mounted Wall Cabinet (w/ Installation & Removal of Existing)
Removal, Demolition, Reinstallation
Wireless Access Point Removal/Reinstallation (per AP)
Video Surveillance Camera Removal (per Camera)
IDF Demolition
MDF Demolition
Cabling Demo - hourly rate
&"+,Regular"&10RFP - Appendix A&"+,Bold"&11Forest Hills Public Schools
Structured Cabling RFP&"+,Regular"&10&A

&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N

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