FHPS - APP A Response Forms (1).xlsx
XLSX spreadsheet 81 KB Posted
- Attached to
- Backup System Replacement
- Solicitation number
- RFP-FHP-250000001643-3
- Issued by
- Kent County, Grand Rapids City, Michigan
About this file
This document is a Request for Proposal (RFP) from Forest Hills Public Schools for a Backup System Replacement project. The RFP seeks comprehensive backup storage and disaster recovery solutions, including replacement backup storage devices (primary and secondary), backup operating software and licensing, air-gapped storage systems, installation/integration services, and a 5-year warranty. The proposal also includes an optional cloud-based disaster recovery solution as an add-alternate. Vendors are required to submit detailed pricing forms, with options to quote additional warranty terms beyond the initial 5-year period.
The RFP requires vendors to complete multiple mandatory forms, including a non-familial relationship affidavit, school safety affidavit, Iran economic sanctions act compliance, and a vendor questionnaire. Pricing is to be submitted in a detailed Microsoft Excel format, with vendors required to provide manufacturer list costs, product discounts, and extended costs for various components. The proposal emphasizes cybersecurity considerations, requesting vendors to confirm compliance with federal technology restrictions and explain their approach to data security, including protection against cyber threats, air-gapped storage, data reduction capabilities, and disaster recovery efficiency.
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Required Forms List
APPENDIX A
REQUIRED FORMS LIST - Electronic Copy Must be submitted in Microsoft Excel format (See Section 1.4 of the RFP for Submittal Requirements)
| REQUIRED FORMS: |
| The following forms MUST be submitted as a part of your RFP Response |
| Proposal summary |
| Non-familial relationship affidavit |
| School safety affidavit |
| Comply exception form |
| Iran economic sanctions act |
| Vendor questionnaire |
| Backup System |
| Add - Alternate |
| Options |
In addition to the scanned copy as requested on the vendor questionnaire, your bid response must include these forms in a Microsoft Excel (.xls) format as well. Failure to submit each of the above forms may be cause for rejection of the bid response.
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Proposal Summary
| Proposal Summary |
| * Notice to vendors: Please place in front of bid packet as first page * |
| Company Name |
| Proposal Preparer |
| Phone Number |
| Fax Number |
| Email Address |
| TOTAL BASE BID COST (3-Year Cost) | |
| I | Backup Solution (Base-Bid) |
| Total for solution: |
The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Network Electronics Replacement, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.
Addendum Number Dated Initials
| Other Acknowledgments |
| On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices, and specifications set forth in the Request for Proposal. |
The undersigned understands that the Forest Hills Public Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the Contract to one (1) or more Contractors in the Forest Hills Public Schools' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Forest Hills Public Schools to furnish the proposed solution and/or services in strict accordance with the Request for Proposals, the Contract, the Use Agreement, and our Proposal.
My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request for Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.
CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.
| Name of Company |
| Authorized Signature |
| Printed Name |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Non-Familial Relationship
| Non-Familial Relationship |
| Affidavit |
| THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF |
THE VENDOR AND FURNISHED WITH EVERY BID
| State of |
| County of |
| Tax ID Number |
The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Backup Solution Replacement, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.
List any Familial Relationships (If "no exceptions", please state)
| Contractor: |
| By: |
| Its: |
SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this day of ________, ___________.
(Notary Public)
| _________________ County, _________ |
| My Commission Expires: |
| Acting in the County of: |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
School Safety Affidavit School Safety Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF
THE VENDOR AND FURNISHED WITH EVERY BID
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| School Safety Legislation |
| State of |
| County of |
__________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to Forest Hills Public Schools if that person is subsequently convicted, pleads guilty or pleads no contest to that crime.
Exceptions:
(If no exceptions, please state "none")
(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this
_______ day of ________, _________.
(Notary Public)
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Comply Exception Comply Exception
| The vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response. |
| Please indicate any sections below that you do not comply with and please |
state your exception and a reason.
Section # RFP Item Exception / Reason
By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Standard Agreement), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Standard Agreement included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Standard Agreement and our Proposal
| Signature: |
| Printed Name: |
| Title |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Iran Economic Sanctions Act Iran Economic Sanctions Act
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT |
Michigan Public Act No. 517 of 2012
The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Forest Hills Public Schools (the “School District”) Request For Proposals For Backup Solution Replacement (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.
The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.
CONTRACTOR:
| By: | Name of Contractor |
| Its: | |
| Date: |
| STATE OF | ) | |
| ) | ss. | |
| COUNTY OF | ) |
This instrument was acknowledged before me on the ____ day of __________, 20__, by
| , Notary Public | |
| County, | |
| My Commission Expires: | |
| Acting in the County of: |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Vendor Questionnaire
| Vendor Questionnaire |
| General |
| Company name |
| Company address |
| Contact name |
| Phone |
| Services provided by your firm: |
| Primary |
| Secondary |
| Business structure (corporation, partnership, sole proprietor, other) |
| Number of years in business as the company named above: |
| Work Force: |
| Administrative |
| Field |
| Other |
| Total |
| Companies largest single contract: |
| Annual gross revenue for last three (3) years: |
| 2024 |
| 2023 |
| 2022 |
| Bonding Limits |
| Single Project |
| Aggregate Project |
| Contact who can verify limits |
| Insurance limits (attach a certificate as well) |
| Geographical area of operations for your firm: |
| Please confirm that your hardcopy bid is identical to the electronic copy of the bid. |
| Signature: |
| Printed name: |
| References |
| Reference 1 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Reference 2 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Reference 3 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Project Personnel |
| PM's years of experience managing simlar projects |
| Key staff members' roles and responsibilities |
| Key staff members' years of experience in relevant areas |
| Relevant certifications and training of key personnel |
| Percentage of proposed staff with prior experience on similar projects |
| Expected level of involvment of senior personnel |
| Subcontractors |
| Do you intend to use subcontractors for this project? |
| If yes, indicate subcontractor name |
| If yes, indicate what role they will play |
| If yes, provide 3 references where you have worked with them on similar projects: |
| Service |
| Is on-site service available? |
| Hourly service rates for system-certified technicians: |
| Normal: |
| After hours: |
| Sunday / holiday: |
| Is there a trip charge? |
If so, what is the trip charge?
If no trip charge, is travel time charged?
If so, explain:
What is the normal service call response time?
Guaranteed maximum?
What is the emergency service call response time?
Guaranteed maximum?
| How do you define an emergency? |
| Explain your established trouble reporting procedures |
| Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract? |
| Do you prioritize maintenance customers over Time & Materials customers? |
| Solution |
| Please indicate any assumptions you made in your proposal. |
| Are you comfortable with the outlined implementation schedule and the work hours? |
| Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge. |
| In light of the recent federal ban on technologies/ telecommunications equipment from various Chinese manufacturers, please confirm that your proposal contains no components from a prohibited manufacturer and is compliant with federal law. |
| How does your solution ensure that backup data remains secure and protected from cyber threats, including ransomware? |
| What is your approach to air-gapped storage, and how does it ensure data integrity and immutability? |
| What level of data reduction (compression and deduplication) can be expected, and how does this impact storage requirements? |
| How does your solution support efficient disaster recovery, including expected recovery times and ease of restoration? |
| What ongoing support, monitoring, and maintenance services are included with your solution? |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup Solution RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Backup System
| Backup System (Base Bid) | |||||||
| This spreadsheet is to be used to quote the necessary equipment and installation services necessary to fulfill the requirements as requested in the RFP. Any equipment with itemized components must all be listed and priced accordingly. (e.g. Device consists of.....). Also indicate the standard warranty (in months) for each of the components/devices. Please use additional pages if necessary. All columns on the price response forms MUST be filled out appropriately. | |||||||
| Item # | Manuf Part # | Product Description | Manuf. List Cost | Product Discount | Discounted Unit Cost | Quantity | Extended Cost |
I Replacement backup storage devices (primary and secondary)
| <<add more lines as necessary>> | ||
| Sub-total | $ - 0 | |
| II | Backup operating software and licensing |
| <<add more lines as necessary>> | ||
| Sub-total | $ - 0 | |
| III | Air-gapped storage system |
| <<add more lines as necessary>> | ||
| Sub-total | $ - 0 | |
| IV | Installation/integration services |
| <<add more lines as necessary>> | ||
| Sub-total | $ - 0 | |
| V | Warranty services (5-Year) |
| <<add more lines as necessary>> | |||
| Sub-total | $ - 0 | ||
| Total for Backup System | |||
| (ENTER THIS TOTAL ON Proposal Summary) | $ - 0 |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Add - Alternate
| Add/alternate: Cloud-based solution for Disaster Recovery (DR) | |||||||
| This spreadsheet is to be used to quote the software & licensing necessary to fulfill the requirements as requested in the RFP. Any products that contain itemized components must all be listed and priced accordingly. (e.g. Product consists of.....). Also indicate the standard warranty (in months) for each of the components/devices if applicable. Please use additional pages if necessary. All columns on the price response forms MUST be filled out appropriately. | |||||||
| Item # | Manuf Part # | Product Description | Manuf. List Cost | Product Discount | Discounted Unit Cost | Quantity | Extended Cost |
I Cloud-based solution for Disaster Recovery (DR)
| <<add more lines as necessary>> | |
| Sub-total | $ - 0 |
II Integration Services (if applicable)
| <<add more lines as necessary>> | |
| Sub-total | $ - 0 |
Total $ - 0
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Options
| Options | |||||||
| This spreadsheet is to be used to quote the additional warranty, beyond 5-years, as requested in the RFP. Each warranty term much be listed and priced accordingly. (e.g. Additional 1 year warranty (year 6)...)All columns on the price response forms MUST be filled out appropriately. | |||||||
| Item # | Manuf Part # | Product Description | Manuf. List Cost | Product Discount | Discounted Unit Cost | Quantity | Extended Cost |
| I | Additional Warranty |
| &"+,Regular"&10RFP - Appendix A | &"+,Bold"&11Forest Hills Public Schools |
| Backup System Replacement RFP | &"+,Regular"&10&A |
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
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