Fencing_SOW_9.2.2025.R1.pdf

SCOPE OF WORK (SOW)

FENCE CONSTRUCTION AND REMOVAL

U.S. ARMY CORPS OF ENGINEERS

FORT PECK, MONTANA

SOLICITATION # W9128F25QA098

2 September 2025

PART 1

General Information

1.0 GENERAL: This is a non-personal construction contract to provide all labor, supervision, equipment and supplies to provide fence construction and fence removal necessary to ensure a high-quality permanent exclusion fence for the U.S. Army Corps of Engineers (USACE). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Reference maps that are furnished by the government to the contractor are not to be substituted for legal survey maps. The government is not responsible for any variances from the legal boundary in their reference maps and the contractor is responsible for any fencing mistakes when building the fence that is not in accordance with the legal survey boundary.

1.1 BACKGROUND: Approximately 390,000 acres of federal land is administered by the USACE Fort Peck Project. Said land starts near Fred Robinson Bridge, Fergus County, MT at river mile 1931.7 and continues downstream along both riverbanks (including shoreline) of Fort Peck Lake (in Fergus, Petroleum, Garfield, Phillips, McCone, and Valley Counties) to approximately Nelson Dredge Recreation Area, river mile 1766. Fence construction and fence removal are a component of our environmental stewardship responsibilities.

1.2 DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fence construction and fence removal as defined in this Scope of Work (SOW) except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract. The work shall be performed at the following Government owned facilities: Fort Peck Project on Fort Peck Lake.

1.3 OBJECTIVES: Our primary goal is to maintain boundary fences to prevent encroachments and identify USACE boundary within the USACE managed areas in Montana. The objectives of this SOW are to properly install 6.25-foot-tall woven wire fence, (where applicable) on the legal USACE boundary line. Corner posts, H-braces and some gates will also be required where specified. The contractor will provide all labor, tools, transportation, materials, and equipment necessary to perform fence construction and fence removal as outlined in the SOW.

1.4 PERIOD OF PERFORMANCE: The period of performance for this contract shall be one (1) year from date of award.

1.5 QUALITY CONTROL: The contractor shall develop a Quality Control Plan (QCP), for approval of the CO/COR, designated to demonstrate how the contractor will meet the needs of the project. The Quality Control Plan shall contain a list of disinfectants and supplies to be used in performing the contract duties.

The plan shall identify the Contractor-furnished equipment and state how the work will be accomplished.

Changes in the approved plan shall be submitted for approval prior to implementing the change. The Plan shall document how the Contractor will identify and correct performance shortfalls. Complete records of all inspections performed by the Contractor must be maintained and made available to the Government throughout the term of the contract.

1.6 QUALITY ASSURANCE

The government shall evaluate the contractor’s performance under this contract in accordance with Section 014500 “Quality Control” and FAR Clause 52.246-12 “Inspection of Construction”.

1.6.1 The Government has the right to inspect and test all services called for by the contract to the extent practicable for customary commercial services, at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that shall not unduly delay the work.

1.6.2 The COR shall inform the contractor when discrepancies occur and shall request corrective action.

The COR shall make a notation of the discrepancy with the date, time and discrepancy that was noted, and request the authorized contractor representative to initial the entry and provide the appropriate corrective action.

1.6.3 Government Remedies: The Contracting Officer or the COR shall follow FAR 52.212-4, Contract Terms and Conditions – Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct nonconforming services.

1.7 HOURS OF OPERATION

There are no restrictions on the hours of operation to the contractor in this contract. Please note that the government contact for this contract (COR) will only be available to the contractor via phone during the hours of 6:30 AM –4:00 PM, Monday-Friday during a typical work week. The government is not liable for any mistakes and/or injuries that the contractor’s employees may sustain from working in adverse weather or low light conditions. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.1 Site Visit: It is highly recommended that prospective bidders make a site visit prior to submitting bid package.

1.8 CONTRACTOR PERSONNEL

1.8.1 The contractor shall provide a person who shall be responsible for the performance of the work. The name of this person and alternates who shall act for the contractor shall be designated in writing to the Contracting Officer and the COR within ten (10) days after date of award. Telephone numbers shall be provided where the Project Manager and alternate may be contacted 24/7.

1.8.2 The contractor representative or alternate shall be available during normal duty hours to meet with Government personnel designated by the Contracting Officer or the COR to discuss problem areas.

1.8.3 The contractor shall not subcontract any work without written approval of the Contracting Officer.

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.9 CONTRACTOR EMPLOYEES

1.9.1 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer and the COR as a potential threat to health, safety, security, general well-being or operational mission of the facility and its population. List of personnel shall be made available in writing to the Government at the start of the contract.

1.9.2 All contractor personnel shall be fully clothed at all times, including enclosed shoes, while performing these services. Clothing shall be professional, clean and neat in appearance. In addition, all contractor personnel are responsible for wearing the appropriate personal protective equipment in accordance with the owner’s manuals of any and all equipment that they utilize during the performance of this contract.

1.9.3 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.9.4 The contractor shall make sure employees have valid driver’s license(s) before starting work under this contract and throughout the term of the contract. All state and federal laws must be obeyed during the performance of this contract.

1.10 COORDINATION WITH THE PROJECT OFFICE

1.10.1 Day-to-day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms and conditions of the contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times, at no additional cost.

However, upon notice, the contractor shall attend meetings regarding matters affecting this contract.

1.11 SAFETY & SECURITY REQUIREMENTS

1.11.1 The contractor shall comply with all pertinent provisions of the Federal, State, and local regulations as stated in the applicable Safety & Health Requirements Manual per EM 385-1-1. EM 385-1-1 (available on-line at: http://www.usace.army.mil/CESO/Pages/EM 385-1-1, aspx) and shall take or cause to be taken such additional measures as the CO may determine to be reasonable and necessary for the purpose.

1.11.2 The contractor shall take reasonable measures to safeguard any keys issued to them to perform the services required by the contract. All keys shall be returned to the Government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

1.12 DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes for any software and legal survey maps, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.13 GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION:

The government will furnish legal survey boundary maps of where the contractor is to place fence. All equipment, clothing, personal protective equipment, etc. will be provided by the contractor.

1.14 ON SITE SAFETY: The contractor shall provide and maintain the minimum on-site safety equipment/requirements as follows:

a) The contractor shall provide and maintain at least one nonfreezing-type A-B-C fire extinguisher in each vehicle and piece of motorized equipment. Place in a location readily accessible to personnel.

b) The contractor shall provide and maintain a first aid kit commensurate with the size of the project and with items necessary for first-aid treatment of all injuries.

c)The contractor shall advise personnel of the location of first-aid kits and fire extinguishers.

d)The contractor shall post telephone numbers of nearest hospital or ambulance service and fire station in a conspicuous location and advise all personnel of locations and telephone numbers.

2.0 DEFINITIONS AND ACRONYMS: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this Scope of Work. Contracting Officer’s Representative (COR):

Means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

SOW: Scope of Work

Performance-Based Contract: (FAR 36.302) A scope of work that defines the project and states the Government’s requirements. The scope of work may include criteria and preliminary design, budget parameters, and schedule or delivery requirements.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the Government will reject the specific service.

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Shall: Imperative

3.0 SPECIFIC TASKS

3.1 BASIC SERVICES

The contractor shall install boundary fencing of U.S. Army Corps of Engineers in accordance with SOW.

The fencing for this project will be placed on the legal description, USACE boundary or offset not to exceed 6 inches on to government property.

3.2 TASK HEADING

Fence removal.

Installment of fence posts.

Installment of corner posts, corner braces and H-braces.

Installment of woven wire fence.

Installment of gates where requested.

3.3 WORK SEQUENCE

Schedule and execute work to prevent excessive traffic. Care should be exercised to provide protection from causing vehicle ruts.

3.4 USE OF THE PREMISES

Before beginning work, the contractor must secure approval from the COR for the following:

Areas permitted for personnel parking.

Access to the site.

Areas permitted for storage of materials and debris.

Areas permitted for the loading and unloading materials.

3.5 GOVERNMENT FURNISHED SERVICES, FACILITIES, UTILITIES,

EQUIPMENT AND MATERIALS

Services: The government will perform QA through inspections.

Facilities: The government will not furnish any facilities to the contractor.

Utilities: The government will furnish electric for handheld power tools to the contractor.

Equipment: The government will not furnish any equipment to the contractor.

Materials: the government will furnish all 6.25-foot woven wire fence material, barbed wire, smooth wire, staples and steel T-posts.

3.6 CONTRACTOR FURNISHED SERVICES, FACILITIES, UTILITIES,

EQUIPMENT AND MATERIALS

Services: The contractor shall furnish QC and all labor.

Facilities: The contractor shall furnish his own facilities.

Utilities: Outside of electric for handheld power tools, the contractor shall furnish his own utilities.

Materials: The Contractor shall furnish all necessary materials including wood posts for fence ends and bracing, gates, hinges, clips, gravel and concrete.

• Brace and end posts must be placed in concrete.

• (1) Gate must be two 8-foot steel panels to form a 16-foot-wide gate. Gate panels must be at least 7 feet tall.

• (1) Gate must be one 8-foot steel panel. Gate panel must be at least 7 feet tall.

• Gate posts must be steel and placed in concrete.

Equipment Storage: While working, the Contractor's equipment may be stored on Government property administered by the USACE. It is the Contractor’s responsibility to secure their personal property during working and non-working hours. The Government will not be held liable for damaged, lost, stolen, or vandalized property.

5. SPECIFIED TASKS:

5.1. Basic Services: The Contractor shall provide services to fence/remove fence, and all appurtenant structures will be constructed parallel to property boundary, six (6) inches inside monumented property boundary line, or as directed and staked by COR. No structure(s) shall extend off government property.

5.2. Types of Fencing and Fencing Removal: There are 2 (two) types of fences to be installed and or removed.

5.2.1. 6.25-foot Woven Wire Fence Installation: The 6.25-foot, 12 1/2-gauge woven wire fence will be installed, and 2 top wires shall be 12 ½ gauge barbed. Fence will be attached to exterior of posts relative to government parcel.

a. The fence line must be flagged/staked prior to actual fence installation. Fencing shall meet the specifications outlined in Technical Exhibit 2.

b. All brace post structures shall meet the specifications outlined in Technical Exhibit 2.

c. Woven wire is to be attached to the posts to create a 6.25-foot vertical barrier at a maximum of 3” above ground level. Woven wires shall be stretched tight with no sags or waves in the material when viewed along the fence line. Woven wire at the end posts shall be wrapped at least two times and then wrapped around itself five times.

d. Two (2) strands of barbed wire are to be placed above the woven wire. The first strand of barbed wire above woven wire fence should be within 3” of top line wire. The second strand should be placed no more than 8” above the first strand of barbed wire. For barbed wire at the fence top, pull taut. A stretch of 100 feet should sag no more than in the middle 4” in warm weather and not more than 2” in cold weather.

e. Attaching fencing to post: The fencing wire shall be placed on the livestock side of line posts and on the outside of corners and posts in bends and braces in bends. Woven wire fencing shall be attached to post on alternate horizontal strands as a minimum. Each strand of barbed wire used shall be attached to each post using a 9-gauge galvanized 1½” staple driven diagonally with the grain of the wood and at a slight downward angle (except in dips). Staples shall be driven tight to the post.

f. Gate posts shall follow the depth and diameter requirements of specifications outlined in

Technical Exhibit 2.

g. Gate panels: (1) shall be at least 7 feet tall and 8 feet wide steel panels and hung with steel locking hinges. (1) shall be at least 7 feet tall and shall consist of (2) 8 feet wide steel panels and hung with steel locking hinges. Gate latches must allow for one handed operation releases to allow gate to swing in either direction and can be locked.

h. Line posts- line posts shall be placed at 1 rod (16’ 6”) spacing, and shall not deviate more than six (6) inches on line spacing, one (1) inch from plumb, or one (1) inch from specified height above ground. Line post will be a combination of steel T-posts and a minimum of 5” treated posts. The 5” treated in-line post will be place every 3rd rod.

i. Deadmen- Deadmen or anchors may be a precast concrete block, a cast in place concrete block or a rock weighing at least 260 lbs. Bury the deadman in the ground at least 2 feet of cover. Attach the deadman with 9-gauge wire or 6 strands of 12 ½ (125) gauge wire.

j. Drainage Crossing- Drainage crossings will be constructed at designated locations as shown on the map.

k. Excavation and Backfilling for Post Placement- Carry all excavations to required depths regardless of the nature of materials encountered. Post holes, cylindrical in shape and plumb with centers in true alignment with bottoms flat. Set post in center of holes. Deposit backfill;

carefully tamp in layers a maximum of 1-foot thickness. Restore surfaces to existing grade after mounding, tamping, and smoothing off. Dispose of excess waste excavation by scattering or as directed by the COR.

5.2.4. Fence Removal: Fence to be removed consist of 21,580’ of 6-wire barbed Exclusion Fence.

Bracing to be removed consist of (10)-5 posts corner braces, (2)-in line posts, (9)-3 posts braces and (4)-2 posts braces.

a. All fencing and fencing materials designated for removal shall be salvaged if possible.

b. The fencing and fencing material shall be removed in its entirety.

c. All wire must be rolled for salvage.

d. Wire clips and staples shall be collected for proper disposal.

e. Posts shall be pulled and remaining holes filled with soil.

f. All stays, wire, and posts shall be transported by the contractor to the USACE storage facility

1.5 miles.

g. The contractor shall stockpile salvaged material as directed by the COR.

5.3. Deviations: Line posts may not deviate more than 6 inches on line spacing. All posts may not deviate more than 1 inch from plumb or specified height above ground level. Wire spacing may not deviate more than 1 inch from that specified, the center of no post shall be more than 1/12 inches out of alignment.

All posts may not deviate more than one (1) inch from plumb or more than one (1) inch from the specified height above ground. Wire spacing may not deviate more than two (2) inches from specified height.

5.4. Clearing of Vegetation: During construction the contractor may clear fence line, to a maximum of eight

(8) feet of trees, brush, and other obstructions large enough to hinder construction operations. Clearing may only occur on government owned property. Existing grass, sod, and other vegetation shall be minimally disturbed. Construction of access roads, dozing or grading along fence line shall not be permitted. Grading or sloping of drainage ways shall be kept to a minimum and only as necessary for construction of the fence. Debris from fence line clearing shall be disposed of as directed by the COR.

5.5. Protection of Property Monuments: All permanent property corner and line monuments shall be protected. If damaged by work specified in this contract, the contract shall be responsible for the cost associated with replacement or repair.

5.6. Measurement of Fence: Measurement for fence construction and fence removal will be actual length along the ground to the nearest .01 mile of completed fence. Measurement shall include the distance across all fence structures. Measurement for individually listed items shall be by actual total count.

5.7. Pre-Inspection of Work Sites. It is the prospective Contractor’s responsibility to inspect the sites where services are to be performed to satisfy themselves as to all general and local conditions that may affect the cost of performance of the agreement. Aerial photographs will be made available for review by the requesting

USACE Project. The prospective bidder shall base their bid on their personal site visit/field assessments, rather than from any maps, aerial photos, or estimates that may be furnished by the Government as background/orientation information. In no event will a failure to inspect the sites constitute grounds for cancellation of the task order after issuance. Site visits can be scheduled with the COR/Gov. POC identified in the contract/task order.

5.8. Weather Conditions: The Contractor shall identify weather conditions before beginning any work. The contractor will not be allowed to work when muddy conditions exist.

5.9. Notification: The Contractor shall notify the COR/Task Order Gov POC by telephone no later than one working day prior to treatment. This will allow the COR/Gov. POC to be on site if desired. It will facilitate access, coordination with partners and other contractors, and communication with the public.

5.10. Work Activities: It shall be the Contractor's responsibility to start and provide a continuous operation from day to day, weather permitting, until completion of the contracted work within the allotted time frame.

The potential exists for work areas to be in close proximity to areas of human activity. Holiday work will NOT be allowed without prior authorization from the COR. If unusually adverse weather conditions prevent the completion of the task order within the allotted time frame, the Contractor will be required to submit, in writing to the COR, a request for a time extension, which must document the cause(s) for the task order not being completed on time. Lack of personnel, equipment, or other work priorities will not be acceptable reasons for allowing an agreement time extension. Approval of any agreement extension shall be at the determination of the Contracting Officer (KO).

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 The Contractor will comply with applicable sections (as listed in part 4.16) of the U. S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 (copies of this manual are available at the Project Office or online at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf).

6.1.2 The Contractor will comply with the Code of Federal Regulations, Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects Pamphlet EP 1165-2-316 (copies of this pamphlet are available at the Project Office or online at http://www.usace.army.mil/Portals/2/docs/EP1165-2-316.pdf).

7. ATTACHMENTS/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Map

7.2. Attachment 2- Specification Drawings for Fence and Gate Construction

7.3. Attachment 3-Performance Work Summary

7.4. Attachment 4-Deliverables Schedule

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.usace.army.mil/Portals/2/docs/EP1165-2-316.pdf

TECHNICAL EXHIBIT 1

TECHNICAL EXHIBIT 2

Specification Drawings for Fence and Gate Construction

FENCE DETAILS

TECHNICAL EXHIBIT 3

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The Contractor shall provide fence construction and fence removal services.

The Contractor must provide services to the performance and safety standards outlined in this SOW, specifically Part 5, and in each Task Order per Scope of Work.

The Contractor must treat at least 95% of the target species within a specified work area, per treatment, per task order, while minimizing damage to non-target species.

Direct Observation

PRS # 2.

The Contractor shall provide accurate invoices.

The Contractor must submit invoices in accordance with the SOW, specifically Part 1, provision 1.6.5

Zero Deviation from Standard

100% Inspection

PRS # 3.

The Contractor shall adhere to safety regulations

The contractor must adhere to all safety regulations outlined in Part 6, 6.1

Zero Deviation from Standard

100% Inspection

TECHNICAL EXHIBIT 4

Deliverables Schedule

Activity Hazard Analysis

Once One (1) copy submitted to the COR at the pre-work conference.

Paper (hard copy) or electronic copy of fillable PDF Form 385-1, which will be provided by the COR.

Appointed COR

Accident Prevention Plan

Once One (1) copy submitted to the COR at the pre-work conference.

Paper (hard copy) or electronic copy in PDF or MS Word.

Appointed COR

Certificate of Insurance

Once initially, and updated yearly

One (1) copy submitted to the COR at the pre-work conference.

Paper (hard copy) or electronic copy in

PDF.

Appointed COR

Standard