Answer Template updated 6-1-26.xlsx
XLSX spreadsheet 24 KB Posted
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- Request for Information - FEMA Public-Assistance Technical Assistance (PA-TAC) VI Contract
- Solicitation number
- Not on record
About this file
This file is an Answer Template for the FEMA Public Assistance Technical Assistance (PA-TAC) VI Contract Request for Information (RFI). The template is designed to collect vendor responses to market research questions and does not solicit specific products or services. Vendors are required to complete the template and submit responses along with company information including name, address, UEI number, point of contact details, and business size status to Sharon Edwards and Erich Ducote at FEMA's Office of Response and Recovery. The RFI was updated on June 1, 2026, with revisions to submission instructions and question content, including removal of page limitations and guaranteed minimum funding language, and redistribution of questions between general and small business categories.
This is a pre-solicitation market research effort with no binding contract obligation, no payment for responses, and no guarantee of future contract awards. Questions 1-8 apply to all vendors, while questions 9-16 are designated for certified small businesses only and address capacity to meet contract requirements and compliance with subcontracting limitations under FAR 52.219-14(e)(1). The draft Performance Work Statement indicates the contract involves nationwide technical assistance staffing with up to 100 personnel per vendor. Responses to the second RFI version were due by June 3, 2026, and any future formal solicitation will be posted separately on Federal Business Opportunities (www.fbo.gov).
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Other files
| File | Type | Posted |
|---|---|---|
| DRAFT PWS - PA-TAC VI (as of 8-6-2026).docx | DOCX document | |
| RFI Questions - PA-TAC VI - updated 6-1-26.docx | DOCX document | |
| DRAFT PWS - PA-TAC VI UPDATED 5.14.26.docx | DOCX document | |
| Answer Temple v2 (RFI PA-TAC VI).xlsx | XLSX spreadsheet | |
| RFI Questions - PA-TAC VI RFI v2.docx | DOCX document | |
| DRAFT PWS - PA-TAC VI .docx | DOCX document | |
| Answers Temple (RFI - PA-TAC VI).xlsx | XLSX spreadsheet | |
| Request for Information (RFI) - PA-TAC VI.docx | DOCX document |
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Text version
Vendor Name
| Vendor Name | Small Business? (Y/N) | RFI Question No. | Question | Vendor Answers or Recommendation for PWS Statement (if applicable) | FEMA's RESPONSE | For OCCPO Action | For PMO Action | Document to be edited | Completed |
| 1 | Is the draft PWS clear, concise, and/or sufficient enough to develop and submit the required information in response to a Request For Proposal (RFP)? Is it sufficiently defined to develop and submit a compliant proposal and realistic cost estimate? (Y/N) |
| a. | If no, identify the specific sections that lack sufficient clarity and describe what additional information is needed. | ||
| 2 | Is 30-days a sufficient amount of time for a contractor to prepare a proposal given the scenario of a full trade-off best value source selection requiring a technical and price proposal and past performance references? If 30-days is not sufficient, please provide a reasonable timeframe to prepare a proposal. |
| 3 | What is your company’s ability to perform all the requirements summarized within this notice? Provide information on current capabilities, to include available qualified, trained, and experienced staff, and how quickly you can mobilize the requisite qualified staff to support concurrent FEMA operations. |
| 4 | Does your company have the financial resources to meet the Government requirements for the Base Contract requirements and deliverables as detailed in the draft PWS? Can your company sustain out-of-pocket expenditures necessary to fulfill all the requirements of Base Contract given that the Government cannot guarantee income beyond the established minimum amount specified in the contract? Specifically address the following: |
a. Can your company develop, administer, and document compliance of PA-related training (PWS 4.4.4.) for all personnel as part of the Base Contract?
b. Can your company provide all the services required under PWS 4. Other Appliable Conditions?
| 5 | One of the Government’s principal objectives is to obtain the lowest fully-burdened labor rates practicable. After reviewing the draft PWS, what additions or revisions would you recommend to enable your firm to propose the lowest fully-burdened labor rates, and what tradeoffs or risks would those features create (if any)? |
| 6 | Are the proposed Labor Categories and corresponding quantities in PWS 2.3, Labor Categories sufficient? Are there Labor Categories we should consider including/eliminating? |
| 7 | Discuss any concerns, comments or recommendations you may have with the attached draft PWS. |
| Small Business: | ||
| 8 | If you are a certified Small Business, what is your company’s ability to meet all the requirements of this contract while conforming to FAR 52.219-14(e)(1), Limitations on Subcontracting? | |
| 9 | Does your firm have the capability and capacity to staff all required labor categories as outlined in Section 2.3 Labor Categories (Table 1 – Labor Categories) of the PWS to include the labor categories that are not required to be rostered at the time of award but may be requested at the order level? | |
| 9a | If yes, please describe the number of staff your firm has to fill the quantities outlined in Table 1 – Labor Categories | |
| 9b | Describe how many staff your firm would need to fill through subcontracting agreements. | |
| 10 | Does your firm qualify as a Small Business under North American Industry Classification System (NAICS) 541611? (Y/N) | |
| 10a | If yes, provide your firm’s average annual receipts for past three fiscal years and total full-time employee count? | |
| 11 | Has your firm served as a prime contractor on Time-and-Materials or Cost Reimbursement contract with a ceiling over $25 million in the past 5 years? (Y/N) | |
| 11a | If yes, please provide at least one example to include contract number, agency, and ceiling value, and period of performance, and brief description of work. | |
| 12 | PA-TAC VI requires base contract deliverables and standing operational readiness throughout the full period of performance regardless of disaster activity. Does your firm have sufficient technical and financial resources to sustain base contract obligations and retain qualified Key Personnel during periods of prolonged disaster inactivity? (Y/N) | |
| 12a | If yes, briefly describe those resources. | |
| 13 | The PWS requires contractors to submit a preliminary Technical Monitor Certification (TMC) report to invoice submission, which must contain all reimbursable costs including Labor Hours (LH) and Other Direct Costs (ODCs), within 30 calendar days after end of each month, and upon review and approval, invoices must be submitted 5 business days following TMC approval. The PA-TAC may require the deployment of significant number of contractor personnel across multiple simultaneous task orders, each supporting multiple disasters with separate accounting codes and associated CLINs. PA-TAC invoices can routinely exceed 500 pages of backup documentation to include airline, lodging, car rental, and other reimbursement receipts | |
| 13a | Does your firm have an accounting system adequate to support Time-and-Materials and Labor Hour contracts (Y/N) | |
| 13b | Does your firm have the personnel, systems, and internal controls necessary to prepare TMC reports, reconcile supporting backup documentation from multiple personnel and subcontractors, and submit accurate invoices within the timeframes required by the PWS? (Y/N) | |
| 13c | Does your firm have an accounting system that meets SF 1408 criteria for a Time-and-Materials and Labor Hour contract? (Y/N) | |
| 13d | Does your firm have experience as a prime contractor managing task orders or contracts that were audited by the Defense Contract Auditing Agency (DCAA) within the last 5 years? (Y/N) | |
| 14 | Contractors may experience lag time between cost incurrence, TMC submission and approval, invoice submission, and Government reimbursement. Does your firm have adequate financial resources to maintain operations? (Y/N) | |
| 14a | Describe your firm’s current financial resources that would allow you to sustain contract performance and advance payroll, travel, lodging, and other costs across multiple simultaneous task orders during periods between costs incurred and government reimbursement. | |
| 14b | If you firm qualifies as a small business under NAICS 541611, describe how your firm’s financial position would support performance on a contract with a $100 million ceiling given potential reimbursement lag inherent to the contract? | |
| 15 | FAR 52.219-14(e)(1) requires that small business prime contractors on a set-aside contract perform at least 50 percent of the cost of contract performance with its own employees or a similarly situated entity. Can your company comply with this requirement for a contract of this scope? (Y/N) | |
| 15a | If Yes, describe in specific terms how your firm would comply with FAR 52.219-14. |
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