Fee_Proposal.xlsx

This is a Fee Proposal worksheet for the San Mateo County General Security Services Request for Proposal, detailing the cost structure for a Master Agreement to be awarded to a single security contractor. The RFP seeks proposals for comprehensive security services across multiple County facilities including hospitals, clinics, offices, court buildings, mental health facilities, marinas, airports, and libraries. Services include security personnel staffing, two Account Managers, geolocation tracking software, employee training, and account documentation. The pre-proposal meeting is scheduled for March 11, 2026, from 10:00 AM to 1:00 PM at San Mateo Medical Center, with a question and contract exception deadline of March 18, 2026 at 5:00 PM, and a proposal submission deadline of March 24, 2026 at 5:00 PM. The anticipated contract award date is September 16, 2026. The Master Agreement will have an initial three-year term with one option to extend for two additional years at the County's sole discretion.

The fee proposal template requires bidders to provide detailed cost breakdowns organized into two categories: Standard Costs for services at all County locations and SMMC Costs for services at San Mateo Medical Center with additional requirements. Proposers must itemize labor costs by position, including hourly wages, burden percentages (covering paid time off, payroll taxes, pension, insurance, and other benefits), and annual totals based on 2,080 hours per full-time employee per year. Additional cost sections require monthly fees for equipment, uniforms, parking, badging, data services, office supplies, training, and licenses. The proposal also includes lines for profit margin and overhead expressed as a percentage of total labor costs, geolocation software/hardware costs, and mobilization costs. Separate worksheets are required for each contract year (Years 1-3 mandatory, Years 4-5 optional). The County has adopted a Procurement Preference for Local Businesses Ordinance providing five percent preferential points for local businesses and up to ten percent for small or micro businesses. Contractors must obtain all necessary licenses and permits, maintain comprehensive insurance including $1,000,000 in general liability coverage, comply with prevailing wage requirements, and ensure employees are covered by qualifying collective bargaining agreements or provide a letter of intent to establish union representation.