Fee_Proposal.xlsx

This is a fee proposal template for San Mateo County's General Security Services Request for Proposal, requiring a single contractor to provide comprehensive security staffing and related services across multiple County facilities including hospitals, clinics, offices, court buildings, mental health facilities, a marina, and an airport. The RFP seeks proposals for security personnel staffing, an Account Manager, geolocation tracking software, employee training, and account documentation services. The proposal must include a pre-proposal meeting scheduled for March 11, 2026, from 10:00 AM to 1:00 PM at San Mateo Medical Center, with a question and contract exception deadline of March 18, 2026 at 5:00 PM and a proposal submission deadline of March 24, 2026 at 5:00 PM. The anticipated contract award date is September 16, 2026. The Master Agreement will have an initial three-year term with one option to extend for two additional years at the County's sole discretion.

The fee proposal template requires detailed cost breakdowns organized by contract year (Years 1 through 5, with Years 4 and 5 optional) and differentiated between Standard Costs for all County locations and SMMC Costs for San Mateo Medical Center services. Proposers must provide labor cost calculations including position titles, number of full-time positions, hourly wages, burden percentages covering all benefits and indirect costs, and annual labor totals for 12 months of fully staffed service based on 2,080 annual hours per full-time employee. Additional cost components include monthly fees for equipment, uniforms, parking, badging, insurance, cell phones, office supplies, training, and licenses, a profit margin and overhead expressed as a percentage of total labor costs, geolocation software and hardware costs, and mobilization costs. The County has adopted a Procurement Preference for Local Businesses Ordinance providing five percent preferential points for local businesses and up to ten percent for small or micro businesses. Responding contractors must have a minimum of five years of experience providing general security staffing to large organizations in the San Francisco Bay Area, hold a current Private Patrol Operator License, demonstrate capability to staff a minimum of 15 locations, and provide a Project Manager with four years of Bay Area experience. The standard contract template requires $1,000,000 in general liability, motor vehicle liability, and professional liability insurance coverage, compliance with prevailing wage requirements, adherence to HIPAA and Living Wage Ordinance provisions, and certification that employees are covered by a qualifying collective bargaining agreement or a letter of intent to establish union representation.