FC_MIP3_Shelter_RFB-26-0921-1.pdf

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 1 of 16

REQUEST FOR BID (RFB) FOR

FRANKLIN COUNTY NY

EQUIPMENT SHELTER AND POP INSTALLATION

RFB # 26-0921-1

RFP Date: September 3, 2026 Due Date September 21,2026 at 3PM

FRANKLIN COUNTY

PURCHASING DEPARTMENT

355 WEST MAIN ST.

MALONE, NEW YORK

12953

TEL: (518) 481-1500

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 2 of 16

Solicitation: RFB #26-0921-1 — Equipment Shelter and Rack Installation

Owner: County of Franklin, New York

Construction Manager:

Airosmith Development | c/o Consertus

Questions Deadline: September 10, 2026 at 4:00 PM Eastern Time

Bid Due Date: September 21, 2026 at 3:00 PM Eastern Time

Submit To: Franklin County Purchasing Dept., 355 West Main St., Suite 456, Malone, NY 12953

Primary Contact: Donna Kissane, County Manager — countymanager@franklincountyny.gov

Bid Inquiries: mip3franklincounty@consertus.com

Substantial Completion:

June 30, 2027

SECTION 1 — ADVERTISEMENT FOR BIDS

Franklin County is issuing this Request for Bids (RFB) for a fixed-price contract for the installation of telecommunications equipment shelters, equipment racks, generators, and associated site civil and electrical work at two (2) sites in Franklin County, New York, as part of MIP Phase 3 (MIP3) of the New York State ConnectALL Municipal Infrastructure Program.

Three Sites:

• Site 1 — DSS Building, 184 Finney Blvd, Malone, NY 12953 (outdoor shelter installation)

• Site 2 — Westville Fire Department, 3827 State Route 37, Constable, NY 12926 (indoor rack installation within existing building)

The County of Franklin will furnish the equipment shelters, diesel generators, HVAC units, and other major equipment items identified in the Owner-Furnished Materials Schedule (Exhibit 1). The Contractor shall be responsible for all civil work, installation, connections, commissioning, and all materials NOT identified as County-furnished.

This project is funded through the NYS ConnectALL Municipal Infrastructure Program using Capital Projects Fund (CPF) monies administered by Empire State Development (ESD). All contractors shall comply with 2 CFR Part 200 and all applicable federal, state, and program-specific requirements.

This RFB will be advertised in the New York State Contract Reporter and posted at https://www.franklincountyny.gov/business/purchasing_bids.php.

All questions must be emailed to mip3franklincounty@consertus.com with subject line: “Franklin County MIP3

— Shelter Installation, RFB #26-0921-1 Questions.”

Bids must be submitted in sealed hard copy format. Email or fax submissions will not be accepted. Awards will be made to the lowest responsible bidder.

SECTION 2 — PROJECT OVERVIEW

Franklin County was awarded a New York State Municipal Infrastructure Program (MIP) grant through the ConnectALL Office to construct a broadband network throughout Franklin County. This RFB pertains to MIP Phase 3, a hybrid fiber-optic and fixed-wireless design serving the northern portion of the County.

The County will furnish major equipment items (shelters, generators, HVAC) as identified in Exhibit 1. The Contractor shall furnish all labor, materials, equipment, and incidentals required to complete a fully operational installation at each site — including all items NOT listed in Exhibit 1. When in doubt whether an item is County-furnished, request written clarification from the Construction Manager before ordering.

SECTION 3 — INSTRUCTIONS TO BIDDERS

3.1 Bid Submission

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 3 of 16

Bids must be received at Franklin County Purchasing Department, 355 West Main St., Suite 456, Malone, NY 12953 no later than the deadline stated in Section 2, in a sealed envelope marked: "FRANKLIN COUNTY

MIP3 — EQUIPMENT SHELTER AND RACK INSTALLATION, RFB #26-0921-1 — SEALED BID".

3.2 Bid Contents

Each Bid package shall include:

• Completed and signed Price Form (Section 8)

• Bid Form BF-1 through BF-5 (Exhibit 5)

• Statement of Qualifications — minimum 3 comparable shelter/rack projects in past 5 years

• Proposed project schedule — mobilization through Substantial Completion, all three sites

• List of all proposed subcontractors and their scope

• Certificates of Insurance meeting Section 3.16 requirements

• NDAA Section 889 Certification

• NYS Small Business Certification Form (if applicable)

• EEO Staffing Plan (contracts over $100,000 for construction)

• W-9 (if not on file with Franklin County)

• Completed Bidder’s Checklist (Exhibit 6)

3.3 Bid Life

Franklin County reserves the right to make an award within forty-five (45) days of bid opening, during which period bids must remain firm. The winning bidder shall keep its bid open month-to-month for twelve (12) months from award or June 30, 2027, whichever is greater.

3.4 Lowest Responsible Bidder — Evaluation Criteria

Awards shall be made to the lowest responsible bidder meeting the specifications. “Lowest” refers to the lowest total bid price. “Responsible” means the bidder demonstrates the capacity, experience, financial resources, and integrity to perform the contract. Franklin County shall evaluate:

a) Relevant Experience

• Minimum three (3) comparable telecommunications shelter or rack installation projects completed within the past five (5) years; references required for each.

• Demonstrated experience with prefabricated telecom shelters (AP FORT, American Products PLATEAU, or equivalent), diesel generator installation, and associated civil and electrical work.

b) Financial Capacity

• Financial capacity sufficient to perform without interruption. Franklin County may request financial statements or surety letters prior to award.

c) Licensing

• All required NYS contractor, electrical, and specialty licenses applicable to the work, including applicable OSHA certifications. Copies submitted with bid or within five (5) business days on request.

d) Compliance History

• No material debarments or adverse determinations from any federal, state, or municipal agency within the past five (5) years.

• Non-Collusive Bidding Certification (Exhibit 5, BF-3) required.

e) Subcontractor Qualification

• All subcontractors performing work valued at $50,000 or more shall be identified in the bid. Franklin

County reserves the right to approve or reject proposed subcontractors. No substitution without prior written approval.

3.5 Award

The award will be made to the lowest responsible bidder meeting the specifications. Franklin County reserves the right to award in whole or in part, or to reject any or all bids. A Notice of Award will be issued. Contract award is subject to approval by the Franklin County Board of Legislators and ESD/ConnectALL.

3.6 Right to Reject, Cancel, or Rebid

Franklin County expressly reserves the following rights, exercisable at any time prior to contract execution:

• Reject any or all bids, regardless of price, without stating a reason.

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• Reject the bid of any bidder who has previously failed to perform satisfactorily on public contracts, or who lacks the financial capacity, experience, licensing, or integrity to perform.

• Cancel this RFB in whole or in part at any time prior to contract execution.

• Rebid, in whole or in part, if: (i) all bids are rejected; (ii) bids exceed available funding; (iii) material errors are found in the solicitation documents; or (iv) the scope requires significant modification.

• Waive any informality or minor irregularity where such waiver is in the County’s best interest and does not provide a material advantage to any bidder.

• Issue addenda modifying the RFB at any time prior to bid opening.

• Extend the bid deadline or postpone the opening by written addendum to all registered bidders.

• Award in whole or in part to one or more bidders as deemed in the County’s best interest.

3.7 Bid Irregularities and Material Deviations

A bid may be rejected as non-responsive for: failure to submit all required documents; failure to complete the Price Form; conditional or material alterations to RFB terms; submission after the deadline; submission by fax or email; failure to acknowledge all addenda; or material mathematical errors.

A deviation is material if it gives the bidder a competitive advantage, limits the County’s rights, or involves a significant departure from specifications. Immaterial irregularities may be waived at the County’s sole discretion.

3.8 Addenda

Franklin County reserves the right to issue addenda at any time prior to bid opening. All addenda will be posted on the County website and emailed to registered bidders. If addenda are issued fewer than 72 hours before the bid deadline, the deadline shall be automatically extended 48 hours unless written notice states otherwise.

3.9 Prevailing Wage

All work is subject to NYS Prevailing Wage requirements under Article 8 of the NYS Labor Law. The applicable PRC schedule is attached as Exhibit 4. Certified payrolls shall be submitted through Procore within seven (7) days of each payroll period and are a condition precedent to payment.

PRC# 202611916 https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1616832The prevailing wage class that should be used is Teledata, specifically rates that were in place prior to July 1, 2025.

3.11 Build America, Buy America (BABA)

MIP3 is covered under a federal waiver of BABA. BABA requirements shall not apply to materials procured under this Contract. Contractor shall, where feasible, utilize domestically produced materials and shall provide manufacturer data sheets for all materials for grant documentation.

3.12 NDAA Section 889

No covered telecommunications equipment or services as defined under Section 889 of the John S. McCain National Defense Authorization Act (Pub. L. 115-232) shall be incorporated into the work.

3.12 Taxes

Franklin County is exempt from NYS and local sales taxes. All quoted prices shall include all applicable taxes.

3.14 Term of Contract and Liquidated Damages

All work shall be substantially completed no later than June 30, 2027. Time is of the essence. Liquidated damages for failure to achieve Substantial Completion by the deadline shall be $1,000 per calendar day.

3.14 Contract Documents

The contract documents consist of this RFB and all exhibits, the executed Agreement Between Owner and Contractor, the General Conditions of the Contract for Construction, the construction drawings (Exhibit 2), these technical specifications, and any addenda issued prior to bid opening.

3.15 Insurance Requirements

The Contractor shall procure and maintain, with carriers rated A- VII or better by A.M. Best and licensed in New York State, the following coverages throughout the contract term and for three (3) years following Substantial Completion:

a) Commercial General Liability

• $1,000,000 per occurrence / $2,000,000 aggregate / $2,000,000 products & completed operations.

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• Coverage shall include: premises & operations; products & completed operations; personal & advertising injury; contractual liability; independent contractors; broad form property damage.

b) Automobile Liability

• $1,000,000 CSL per occurrence. Coverage includes all owned, non-owned, and hired vehicles.

c) Workers’ Compensation and Employer’s Liability

• Workers’ Compensation: statutory limits per NYS law.

• Employer’s Liability: $500,000/$500,000/$500,000. Disability Benefits as required by NYS law.

d) Umbrella / Excess Liability

• $5,000,000 per occurrence / $5,000,000 aggregate, follow-form over CGL, Auto, and EL.

e) Builder’s Risk / Installation Floater

• Full replacement cost of the work including materials on-site and in transit. In force from commencement through Substantial Completion.

f) Additional Insured and Certificate Requirements

• Additional insureds on CGL (ongoing and completed operations, ISO CG 20 10 / CG 20 37), Auto, and Umbrella: County of Franklin; Airosmith Development; Consertus LLC; Empire State Development / ConnectALL.

• Coverage shall be primary and non-contributory. Waiver of subrogation in favor of all additional insureds.

• Certificates naming Franklin County as certificate holder at 355 West Main St., Malone, NY 12953, Attn:

County Manager. 30 days’ cancellation notice required (10 days for non-payment).

g) Indemnification

• The successful Bidder agrees to defend, indemnify, and hold harmless Franklin County its officers, agents, or employees for any and all claims arising from or relating to its performance of this Bid or any Contract. ESD shall be named as additional insureds for ongoing and completed operations under Commercial General Liability and Umbrella Insurance policies. Coverage afforded to these additional insureds will be primary and non-contributory with any other insurance available to such additional insureds, whether such insurance is on a primary, excess, umbrella, or contingent basis. Additional insured coverage for ongoing and completed operations and shall be provided on ISO endorsement forms CG 20 10 and CG 20 37. Recipient will provide additional insured coverage to the fullest extent permitted by applicable law.

This insurance shall contain an endorsement waiving all rights of subrogation against ESD

3.17 Additional County Protections

a) Funding Contingency Any award is contingent upon ESD/ConnectALL approval. Franklin County shall not be liable for any bidder costs if grant funds are unavailable or ESD does not approve the award.

b) ESD Flow-Down The Contractor shall comply with all 2 CFR Part 200 and ESD/ConnectALL flow-down requirements. The County may modify contract terms prior to execution to incorporate additional ESD requirements.

c) Audit and Record Retention Franklin County, ESD, and authorized agents shall have audit rights during the contract term and for three (3) years following final payment. Records shall be maintained per 2 CFR § 200.334.

e) Anti-Collusion and Default Anti-collusion violation is grounds for immediate bid disqualification and, upon award, contract termination for cause. The County reserves the right to terminate for cause and draw on the Performance Bond for material breach, abandonment, insolvency, or unauthorized assignment.

SECTION 4 — PROCUREMENT SPECIFIC REQUIREMENTS

A. Owner-Furnished Materials The County of Franklin will furnish the equipment shelters, diesel generators, HVAC units, and certain other major equipment as identified in Exhibit 1. The Contractor shall receive, unload, transport to site, and install all County-Furnished items. The Contractor shall inspect all County-Furnished items upon receipt and notify the Construction Manager in writing within 24 hours of any damage, shortage, or discrepancy. Failure to provide timely notice constitutes acceptance.

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The Contractor is responsible for ALL materials, supplies, conduit, wire, fasteners, concrete, backfill, grounding materials, hardware, and any other items required for a complete installation that are NOT listed in Exhibit 1. When in doubt, request written clarification before ordering.

B. Subcontracts The Contractor shall submit proposed subcontractor scopes, qualifications, and insurance documentation to the Construction Manager for written approval prior to commencement. All proposed subcontractors must be identified in the Bid. No substitution without prior written approval.

C. Project Schedule The Contractor shall submit a proposed project schedule within ten (10) calendar days of Notice of Award showing mobilization, site preparation, shelter/generator setting, electrical/grounding, equipment installation, and commissioning for all three sites. Updated monthly.

D. Pricing Prices shall be lump sum per line item on the Price Form (Section 8) and must remain firm for the duration of the contract.

E. Price Escalation The Contractor may not increase costs quoted in the Bid without written approval from Franklin County. Any proposed increase must be presented in writing and is subject to the County’s sole discretion.

F. Payment and Retainage Payment will be made upon completion of work at each site following Construction Manager approval of the pay application, receipt of the completed QA/QC Field Checklist, and photographic documentation. A ten percent (10%) retainage will be held on each site until written Substantial Completion approval. Payment will be made per NYS Prompt Payment legislation.

G. NYS Labor Law Requirements This project is a public work subject to NYS Labor Law Article 8. Prevailing wages, certified payrolls (through Procore within 7 days of each period, a condition precedent to payment), working hours limits, anti-discrimination, and sexual harassment prevention requirements per § 201-g all apply.

H. Force Majeure Neither party shall be liable for delays caused by acts of God, government action, floods, or other causes beyond reasonable control, provided the party was not negligent and used reasonable efforts to overcome such cause. Written notice shall be provided to the Construction Manager within 48 hours.

SECTION 5 — SCOPE OF WORK

The Contractor shall furnish all labor, tools, equipment, materials, permits, and incidentals necessary to complete the following scope at each site. The Contractor shall field-verify all dimensions and conditions prior to commencing work and notify the Construction Manager immediately of any discrepancies.

Owner-Furnished, Contractor-Installed (OFCI) items are listed in Exhibit 1. The Contractor is responsible for ALL items not in Exhibit 1.

SITE 1 — DSS Building | 184 Finney Blvd, Malone, NY | Lat: 44.837817°N Long: -74.298428°W

5.1.1 Site Civil Work

• Excavate and prepare concrete pad for County-Furnished 8’x12’ AP FORT shelter (AMCS-14496104-

STD); minimum 4,000 PSI concrete after 28-day test

• Excavate and prepare separate concrete pad for County-Furnished Cummins C30D6 generator

• Install concrete stoop at shelter access door

• Excavate utility trench; install Schedule 40 PVC conduit below grade and Schedule 80 PVC under roadway per drawing

• Install generator trench conduits (fuel tank monitor, block heater, control/alarm, power)

• Backfill all trenches in 12” lifts, compacted to 95% Proctor density; metallic warning tape minimum 12” above conduit

• Restore all disturbed pavement, gravel, and landscaped areas to pre-construction condition

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5.1.2 Equipment Shelter Installation (County-Furnished)

• Receive, unload, transport to site, and install County-Furnished AP FORT 8’x12’ shelter (AMCS-

14496104-STD) on prepared concrete pad

• Set and connect all shelter components per manufacturer installation instructions and drawings

5.1.3 Generator Installation (County-Furnished)

• Receive, unload, transport to site, and install County-Furnished Cummins C30D6 30kW diesel generator with 24-hr tank, PowerCommand 1.1 controller, and battery heater kit on prepared concrete pad

• Connect generator to shelter via 200A cam-lok connection and manual transfer switch

• Install all generator conduits, cabling, and controls per drawings

• Perform load bank test; document output at 50% and 100% rated load prior to Substantial Completion

• Obtain all required permits for generator installation and utility interconnection

5.1.4 Electrical and Grounding

• Install County-Furnished 100A, 20-slot load center and manual transfer switch within shelter

• Route and terminate all power feeders from shelter load center to equipment locations per drawings

• Install complete grounding system: exterior ground bus bar, interior halo ground, ground rods (minimum

10’ depth), ground ring with exothermic welds, and all bonding conductors

• Ground resistance test: result must be 5 ohms or less. All conductors shall be copper.

5.1.5 Equipment Installation (County-Furnished)

• Receive, unload, and install County-Furnished equipment racks (2) and overhead cable ladder per drawing

• Install conduits from load center to each rack per drawings

• Receive, unload, and rack-mount County-Furnished DC power system components (OFCI) — rectifier system, rack-mounted battery solution (install one-sided vented shelves as required to support battery assemblies), and 19" rack-mounted Power Distribution Unit (PDU) — per manufacturer installation instructions and rack layout drawing

SITE 2 — Westville Fire Department | 3827 State Route 37, Constable, NY | Lat: 44.940883°N Long: -74.393197°W

Note: Site 2 is an indoor rack installation within the existing Westville Fire Department building. No outdoor shelter or generator. Coordinate all work within the existing building with the building owner and Construction Manager.

5.2.1 Equipment Rack Installation (County-Furnished)

• Receive, unload, and install County-Furnished 7’ MDF equipment rack within existing utility room; anchor per seismically approved floor anchor kit

• Receive, unload, and install County-Furnished equipment

• Install vertical cable management bar; install ground bus bar per drawing)

• Assemble provided rack per manufacturer instructions

• Receive, unload, and rack-mount County-Furnished DC power system components (OFCI) — rectifier system, rack-mounted battery backup solution, and 19" rack-mounted Power Distribution Unit (PDU) — per manufacturer installation instructions and rack layout drawing

5.2.2 Fiber Cable Routing

• Install proposed weather head (2” GRS, largest type for maximum bend radius) and cable entry port with boot assembly kit per drawing

• Route fiber within existing drop ceiling; coordinate exact route with building owner before installation

• Support cable on unistrut/spring nut hangers every 4 feet per drawing

• Fill all wall/ceiling penetrations with minimum 5/8” sealant and approved firestop system

5.2.3 Power and Electrical

• Install 20A/2-pole circuit breaker in existing 200A panel box per drawing

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• Route two (2) #12 + (1) #12G copper power feeders in 3/4” SCH 40 RGS conduit from existing panel to rack per drawing; terminate in a dedicated 120VAC, 15-amp duplex receptacle at the rack location. This receptacle constitutes the power handoff point to separately scoped network equipment installation work;

the Contractor under this RFB is responsible for all work from the existing panel through and including the receptacle at the rack.

5.2.4 Grounding

• Install building steel grounding connection per drawing

• Bond all metallic conduit, rack, and equipment per NEC 250 and drawings

SECTION 6 — GENERAL CONSTRUCTION REQUIREMENTS

The following requirements apply to all three sites.

• All work shall comply with the latest NEC, applicable NFPA standards, all state and local codes and ordinances, and manufacturer installation requirements.

• Contractor shall visit each site prior to submitting a bid and verify all field conditions. Failure to visit constitutes acceptance of all conditions as shown on the drawings.

• Contractor shall obtain all required permits and pay all fees. Copies provided to Construction Manager before commencing work.

• Contractor shall protect all existing improvements, utilities, and structures. Any damage repaired at the Contractor’s expense.

• Contractor shall maintain a clean and safe worksite. All trash and debris removed at end of each work day.

• All materials shall be new and bear the manufacturer’s labels. No used or reconditioned materials without written approval.

• Submittals: Contractor shall submit manufacturer data sheets and shop drawings for all major OFCI equipment items for Construction Manager review and approval prior to installation.

• As-built drawings shall be prepared and submitted to the Construction Manager within 30 days of Substantial Completion.

• Contractor shall coordinate all work with the Construction Manager, utility providers, equipment suppliers, and building owners (Site 2) throughout the project.

• Contractor shall comply with all prevailing wage requirements; certified payrolls submitted through Procore within 7 days of each payroll period.

• Contractor shall provide NDAA Section 889 compliance documentation for all materials and equipment procured under this contract.

SECTION 7 — PRICE FORM

Bidders shall provide lump sum prices for each line item and each site. All prices shall represent the complete, installed, and commissioned work for that element, inclusive of all labor, materials, equipment, permits, taxes, overhead, profit, and all other costs. County-Furnished items are indicated as OFCI; price only installation labor and connections.

# Description of Work Unit Price ($) Quantity Extended ($)

SITE 1 — DSS Building, 184 Finney Blvd, Malone

1.1 Site civil: concrete pads (shelter & generator), utility trench, conduit, backfill, site restoration

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# Description of Work Unit Price ($) Quantity Extended ($)

1.2 Install County-Furnished AP FORT 8’x12’ shelter

(AMCS-14496104-STD) — OFCI: labor, rigging, setting on pad

1.3 Install County-Furnished 30kW Cummins C30D6

generator w/ 24-hr tank — OFCI: labor, setting, connections, load bank test

1.4 Install County-Furnished 1-ton HVAC unit —

OFCI: labor and connections

1.5 Electrical: Contractor-furnished conduit, wire, load

center connections, manual transfer switch wiring, all contractor-supplied electrical materials and labor

1.6 Complete grounding system — Contractor-

furnished ground rods, halo, bus bars, exothermic welds, bonding conductors

1.7 Install County-Furnished equipment, equipment

racks (2) and overhead cable ladder — OFCI:

labor; Contractor-furnished rack hardware, fasteners, cable ladder supports

SITE 1 TOTAL $___________

SITE 2 — Westville Fire Department, 3827 State Route 37, Constable

2.1 Install County-Furnished equipment, equipment

rack (1) and floor anchor — OFCI: labor;

Contractor-furnished anchor hardware

2.2 Weather head, cable entry port, and overhead

fiber cable routing — Contractor-furnished all materials and labor

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# Description of Work Unit Price ($) Quantity Extended ($)

2.3 Electrical: 20A/2P breaker, sub-meter, power

feeders in Contractor-furnished conduit to rack

2.4 Grounding: Contractor-furnished ground bus bar, building steel bonding, all bonding conductors and labor

SITE 2 TOTAL $___________

GRAND TOTAL — ALL SITES $___________

SECTION 8 — SMALL BUSINESS REQUIREMENTS

Pursuant to New York State Executive Law Article 15-A, Franklin County promotes opportunities for maximum feasible participation of NYS Small Business Enterprises. Bidders shall complete and submit the NYS Small Business Certification Form with their Bid.

SECTION 9 — EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

By submission of a Bid, the Bidder agrees with all applicable EEO requirements. Pursuant to Governor’s Executive Order No. 162, the Bidder shall submit an EEO Staffing Plan for all construction contracts over $100,000 identifying the anticipated workforce.

The Prime Contractor shall ensure that minority group members and women are afforded equal employment opportunities without discrimination. Workforce Utilization reports shall be filed at https://ny.newnycontracts.com/ no later than the 7th of the month following each reporting period.

SECTION 10 — BID EVALUATION

Franklin County reserves the right to accept or reject any and all Bids, waive technicalities, irregularities, and omissions where the County’s best interests will be served. Prior to award, Franklin County may request clarifications from any Bidder deemed eligible. Failure to provide requested information may result in rejection. Bidders may be disqualified for prior failure to perform satisfactorily on public contracts. Franklin County reserves the right to cancel and reissue this RFB at any time.

SECTION 11 — GENERAL TERMS AND CONDITIONS

11.1 Reservation of Rights. Franklin County reserves the right to reject any or all bids, to waive any informality, to accept the bid deemed most advantageous, and to cancel this solicitation at any time without liability.

11.2 No Contract Created. This RFB is not an offer to contract. No contract shall exist until a written agreement is executed by both parties and authorized by the Franklin County Board of Legislators.

11.3 Public Records. All submissions are subject to disclosure under the NYS Freedom of Information Law (Public Officers Law § 84 et seq.).

11.4 Non-Discrimination. The Contractor shall comply with all applicable federal, state, and local non-discrimination laws.

11.5 Grant Compliance. The Contractor shall comply with all applicable requirements of 2 CFR Part 200 and the ConnectALL Grant Disbursement Agreement, including audit rights and three-year record retention.

11.6 Assignment. No Contractor shall assign, transfer, or subcontract this agreement without prior written consent of Franklin County.

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11.7 Dispute Resolution. Disputes shall be resolved in a NYS court of competent jurisdiction in Franklin County. NYS law governs.

EXHIBIT 1 — OWNER-FURNISHED MATERIALS SCHEDULE

The following items will be furnished by the County of Franklin. The Contractor shall receive, unload, transport to site, and install all listed items. This schedule will be finalized prior to contract execution. The Contractor is responsible for ALL items NOT listed below.

Note: All concrete, conduit, wire, fasteners, backfill, grounding materials, hardware, and any other materials required for a complete installation that are not listed below shall be furnished by the Contractor at no additional cost to the County.

BOM DSS Shelter 8.25.26.xlsx

SITE 1 — DSS Building, 184 Finney Blvd, Malone

• AP FORT 8’x12’ prefabricated equipment shelter (AMCS-14496104-STD) with 100A load center, cable ladder, lighting, outlets, access door

• Cummins C30D6 30kW diesel generator with 24-hr sub-base fuel tank, PowerCommand 1.1 controller, battery heater kit (A045R833), aluminum enclosure

• (2) equipment racks, 19”/23”

• 1-ton HVAC unit (Bard W12AB-A05XP or equivalent)

SITE 2 — Westville Fire Department, 3827 State Route 37, Constable

• (1) 7’ MDF equipment rack

• (1) DC Power Plant

• (1) Fiber Splice Tray

• (4) Batteries

• (1) Fiber Patch Bay

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 12 of 16

EXHIBIT 5 — BID FORM

BID FORM BF-1 — GENERAL INFORMATION SHEET

I/We hereby submit this Bid for RFB #26-0921-1 , Equipment Shelter and Rack Installation, and certify that all information is accurate and complete.

NAME OF BIDDER: _______________________________________________

DOING BUSINESS AS: _______________________________________________

ADDRESS: _______________________________________________

CITY / STATE / ZIP: _______________________________________________

FEDERAL EIN: ___________________________ NYS VENDOR ID: ___________________________

BID CONTACT: ___________________________ EMAIL: ___________________________

PHONE: ___________________________ WEBSITE: ___________________________

TYPE OF ENTITY: ☐ Corporation ☐ Partnership ☐ Individual ☐ LLC / LLP State of Incorporation / Organization: _______________________________________________ A copy of the organization’s W-9 must be included if not on file with Franklin County.

BID FORM BF-2 — REFERENCE SHEET

Provide minimum three (3) references for comparable projects within the past 36 months. Franklin County shall not be listed as a reference.

Bidder’s Name: _______________________________________________

1. Reference: ___________________________ Phone: ___________________________ Email:

Address: _______________________________________________ Project Description and Completion Date: _______________________________________________

2. Reference: ___________________________ Phone: ___________________________ Email:

Address: _______________________________________________ Project Description and Completion Date: _______________________________________________

3. Reference: ___________________________ Phone: ___________________________ Email:

Address: _______________________________________________ Project Description and Completion Date: _______________________________________________

BID FORM BF-3 — CERTIFICATION OF NON-COLLUSION / IRAN DIVESTMENT / SEXUAL

HARASSMENT PREVENTION

Name of Bidder: _______________________________________________ The undersigned certifies: (1) prices have been arrived at independently without collusion; (2) no bid price has been disclosed prior to opening; (3) no attempt has been made to induce any firm to refrain from bidding; (4) this bid is made in good faith.

IRAN DIVESTMENT: The Bidder certifies it is not engaged in investment activities in Iran as defined by the Iran Divestment Act of 2012 (NYS Finance Law § 165-a).

SEXUAL HARASSMENT PREVENTION: The Bidder certifies it has a written sexual harassment prevention policy and provides annual training per NYS Labor Law § 201-g.

Signature: ___________________________ Date: _______________ Print Name: ___________________________ Title: ___________________________

BID FORM BF-4 — DISCLOSURE OF INTEREST

Name of Bidder: _______________________________________________ Disclose any relatives or immediate family members currently employed by, serving on the board of, or having a business relationship with Franklin County:

County Employee Name: _________________ Job Title: _________________ Relationship to Bidder:

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County Employee Name: _________________ Job Title: _________________ Relationship to Bidder:

☐ No disclosure required — Bidder has no relationship with Franklin County.

BID FORM BF-5 — ADDENDA ACKNOWLEDGMENT AND BIDDER’S CERTIFICATION

The Bidder acknowledges receipt of all addenda issued:

Addendum No. ______ Date: __________ Init: _______ Addendum No. ______ Date: __________ Init:

Addendum No. ______ Date: __________ Init: _______ Addendum No. ______ Date: __________ Init:

BIDDER’S CERTIFICATION: By submitting this Bid, the Bidder certifies: (a) all terms accepted without reservation; (b) organization is not debarred or suspended; (c) Bid is made without collusion; (d) sexual harassment prevention policy is in place per NYS Labor Law § 201-g.

Vendor Name: _______________________________________________ Authorized Signature: ___________________________ Date: _______________ Print Name and Title: _______________________________________________

EXHIBIT 6 — BIDDER’S SUBMISSION CHECKLIST

This checklist must be completed and submitted with your Bid. Failure to submit any required item may render the Bid non-responsive. All documents requiring original signatures must include wet ink signatures.

Bidder Company Name: _______________________________________________

Required Bid Submission Documents ☐ 1. Price Form (Section 8) — all line items completed and signed ☐ 2. Bid Form BF-1 — General Information Sheet (Exhibit 5) ☐ 3. Bid Form BF-2 — Reference Sheet, minimum 3 references (Exhibit 5) ☐ 4. Bid Form BF-3 — Non-Collusion / Iran Divestment / Sexual Harassment (Exhibit 5) ☐ 5. Bid Form BF-4 — Disclosure of Interest (Exhibit 5) ☐ 6. Bid Form BF-5 — Addenda Acknowledgment and Bidder’s Certification (Exhibit 5) ☐ 7. NDAA Section 889 Certification ☐ 8. Certificates of Insurance meeting Section 3.16 requirements ☐ 9. List of all proposed subcontractors and scope of work ☐ 10. Proposed project schedule (mobilization through Substantial Completion, all three sites) ☐ 11. NYS Small Business Certification Form (if applicable) ☐ 12. EEO Staffing Plan (contracts over $100,000 for construction) ☐ 13. W-9 (if not on file with Franklin County)

Compliance Attestations Has Bidder visited all sites prior to submission? ☐ Yes ☐ No Has Bidder reviewed the most current version of all solicitation documents? ☐ Yes ☐ No Is sealed bid envelope labeled with RFB number, title, and bid opening date/time? ☐ Yes ☐ No Have all issued addenda been acknowledged? ☐ Yes ☐ No ☐ N/A (none issued) Is Bidder not currently debarred or suspended from federal or state contracts? ☐ Yes ☐ No

Authorized Signature: ___________________________ Date: _______________ Print Name and Title: _______________________________________________

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 14 of 16

EXHIBIT 7 — QA/QC FIELD CHECKLIST

FRANKLIN COUNTY MIP3 — QA/QC FIELD CHECKLIST

Equipment Shelter and Rack Installation • RFB #26-0921-1 Print one checklist per site. QC Lead initials each item upon completion.

Site: ☐ Site 1 — DSS Building, Malone ☐ Site 2 — Westville Fire Dept QC Lead: _______________________________ Date: _______________

M0 — Mobilization and Pre-Construction ☐ 811 utility locate completed minimum 48 hours prior to excavation Init: _____ Date: _______ ☐ Site survey complete; discrepancies reported to Construction Manager Init: _____ Date: _______ ☐ All permits obtained and posted on site Init: _____ Date: _______ ☐ County-Furnished equipment received, inspected, discrepancies reported Init: _____ Date: _______ ☐ Safety plan submitted and on site Init: _____ Date: _______

M1 — Site Civil Work (Site 1) ☐ Excavation to required depth; unsuitable material removed Init: _____ Date: _______ ☐ Compacted fill placed in 12” lifts to 95% Proctor density Init: _____ Date: _______ ☐ Concrete forms set; rebar placed and inspected before pour Init: _____ Date: _______ ☐ Concrete poured; slump test conducted; 4,000 PSI mix confirmed Init: _____ Date: _______ ☐ Concrete cured minimum 7 days before shelter setting Init: _____ Date: _______ ☐ Conduit installed (SCH 40 below grade, SCH 80 under roadway); metallic warning tape 12” above conduit Init: _____ Date: _______ ☐ Trench backfilled, compacted, surface restored Init: _____ Date: _______

M2 — Shelter and Generator Setting (Site 1) ☐ Rigging plan reviewed and approved by Construction Manager Init: _____ Date: _______ ☐ Shelter set on pad; level and plumb confirmed Init: _____ Date: _______ ☐ Shelter anchor hardware installed per manufacturer specs Init: _____ Date: _______ ☐ Generator set on pad; level confirmed; manufacturer startup checklist completed Init: _____ Date: _______ ☐ HVAC units installed and test-operated Init: _____ Date: _______

M3 — Electrical and Grounding ☐ All wiring installed per NEC; conductors sized per drawings Init: _____ Date: _______ ☐ Ground rods driven to minimum 10’ depth Init: _____ Date: _______ ☐ Ground ring installed with exothermic welds Init: _____ Date: _______ ☐ Halo ground and interior bus bar installed and bonded Init: _____ Date: _______ ☐ Ground resistance test performed: result ≤ 5 ohms confirmed Init: _____ Date: _______ ☐ Generator utility connections completed and inspected Init: _____ Date: _______

M4 — Equipment and Commissioning ☐ Equipment racks installed, leveled, and anchored Init: _____ Date: _______ ☐ Load bank test performed: 50% and 100% load results documented Init: _____ Date: _______ ☐ Manual transfer switch tested; power transfer confirmed Init: _____ Date: _______ ☐ Photographic documentation of all completed work Init: _____ Date: _______

M5 — Substantial Completion and Closeout ☐ Punch list developed with Construction Manager; all items resolved Init: _____ Date: _______ ☐ As-built drawings submitted to Construction Manager Init: _____ Date: _______ ☐ Certified payrolls current through Substantial Completion Init: _____ Date: _______ ☐ Site cleaned and restored to pre-construction condition Init: _____ Date: _______ ☐ Final permit inspections passed and documentation provided Init: _____ Date: _______

Construction Manager Sign-Off of Substantial Completion:

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 15 of 16

Name: ______________________________ Signature: ___________________________ Date: _______________

EXHIBIT 8 — GENERAL CONDITIONS

All proposals shall be submitted on forms furnished by the Purchasing Department, in sealed envelopes addressed to: Franklin County Manager, Courthouse, Suite 456, 355 West Main Street, Malone, New York 12953-1826.

Bids

• The proposal form shall be completely filled in by ink or typing. No bid will be accepted containing unauthorized changes, additions, omissions, or erasures.

• Non-Appropriations: Franklin County will not be liable for contracts for which funding is not available. No contract becomes binding until the necessary funds have been appropriated.

• In the event of a discrepancy between unit price and extension, the unit price shall govern.

• Prices shall be exclusive of Federal and State taxes. Franklin County is tax-exempt and will provide its

Federal registration number upon award.

• Prices shall be net, inclusive of all transportation and delivery charges prepaid to destination.

Contracts

• If the successful bidder fails to execute the contract within the time allowed, Franklin County may award to the next lowest responsible bidder or rebid.

• The Contractor shall furnish and maintain all required insurance before commencing work. Franklin

County, Airosmith Development, Consertus LLC, and ESD shall be named as additional insureds on all required policies.

• The Contractor is responsible for compliance with all applicable local, state, and federal laws, including environmental regulations, OSHA standards, and NYSDOL prevailing wage requirements.

• No assignment, transfer, or subcontracting shall be made without prior written consent of Franklin County.

• Franklin County reserves the right to cancel the contract if false information was knowingly included in the bid or certification documents.

Inspection and Acceptance

• All work is subject to inspection and approval by the Construction Manager at any time. The Contractor shall provide reasonable access and cooperate with inspections.

• Final acceptance shall occur only after all work is complete, all documentation submitted, all punch list items resolved, and all certified payrolls are current.

• Rejection of any portion of the work does not relieve the Contractor from completing all other portions.

EXHIBIT LIST

Exhibit Description

Exhibit 1 Owner-Furnished Materials Schedule (this document, Section above)

Exhibit 2 Construction Drawings — Site 1 (DSSBuilding_FranklinCounty_CD_Rev0.08.10.2026_S&S);

Site 2 (Westville Fire Dept PCD Rev 0 06-19-2026);

Exhibit 3 American Products PLATEAU Shelter Drawing Set AMCS-288144104-PLT (Sheets 1–20)

Exhibit 4 Prevailing Wage Schedule (PRC# 202611916)

Exhibit 5 Bid Form (BF-1 General Information; BF-2 References; BF-3 Non-Collusion/Iran/SH; BF-4 Disclosure of Interest; BF-5 Addenda/Certification)

Exhibit 6 Bidder’s Submission Checklist

Exhibit 7 QA/QC Field Checklist

Exhibit 8 General Conditions

Exhibit 9 Cummins C30D6 Generator Specification Sheet

Franklin County MIP3 | RFB — Equipment Shelter & Rack Installation | Page 16 of 16

Exhibit Description

Exhibit 10 Rack Layouts - Malone Relay Rack Layout 7.29.26, Westville Racks