HVAC Install Bldg 402 SSC Solicitation Site Visit Q-A.pdf
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- Attached to
- HVAC Install Bldg. 402 Space Systems Command
- Solicitation number
- FA9401-25-R-1002
About this file
This document is a Site Visit Questions and Answers document for an HVAC installation project at Building 402 for Space Systems Command (SSC). The project involves installing three blowers to the existing chiller to provide air conditioning to three specific rooms, with key technical and logistical details clarified through a 27-point Q&A session. Critical requirements include dielectric penetrations between rooms and hallways, use of glycol in chilled water lines, coordination with SSC operations personnel, potential project duration extensions due to equipment lead times, and strict security protocols including badging, background checks, and requiring escorts during construction.
The solicitation indicates a project valued between $500,000 and $1,000,000, with the Department of the Air Force Materiel Command Nuclear Weapons Center as the contracting agency. Contractors must navigate complex operational constraints, including working in a 24/7 operational SCIF (Sensitive Compartmented Information Facility) environment, potential system shutdowns, after-hours work coordination, and adhering to operational leadership approvals. Additional project specifics include using the loading dock for equipment access, placing a dumpster on the southeast side of the building, and potential extensions to the period of performance based on equipment delivery schedules, which must be coordinated with the Contracting Officer.
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HVAC Install Bldg. 402 SSC - Solicitation Site Visit Questions
1. Will penetrations into rooms 104,105, and 106 for water lines and electrical lines need to be Dielectric? Is the boundary tempest?
Yes, dielectric will be needed between rooms and hallway.
2. Confirm that a hot tap is necessary for the chilled water lines? Do they contain glycol?
Yes, a hot tap needed and yes there is glycol.
3. Confirm no heating is required?
No heating is required.
4. Confirm panel power location and name?
Please review As-builts and/or walk the facility.
5. Please provide as-built drawings of the existing building, including Rooms 104, 105 and 106, electric room and mechanical room.
Will provide in email. See Attachment: KAFB B402 – TS Vault Renovation
6. Will Rooms 104, 105 and 106 be occupied during construction? If so, how many people will be in the rooms?
B402 RSC is 24/7 operations SCIF facility. Will need to coordinate with SSC operations personnel on room and plans. Contractors to provide a clear construction plan and must be approved by Operations leadership.
7. Is a phasing plan required for construction?
Yes, ideally. Approved by operations leadership.
8. What are the requirements for HVAC and/or electrical system shutdown? How long can the system(s) be shutdown?
Will need to check with operations staff.
9. Will the government allow all construction work to be completed after-hours?
Operations staff will coordinate work outside of 0700-1600 if needed.
10. Will the 90 day period of performance begin at contract award, or will a notice to proceed be issued following delivery of equipment? Will depend on equipment delivery schedule.
90 day PoP is being removed as a requirement. PoP will start when the Notice to Proceed is issued.
11. Can a dumpster be placed onsite?
Yes, on southeast side of B402 inside gate area.
12. What is the building access? Will contractors be allowed to access through the loading dock? Loading dock is one area for building access.
Operations leadership will determine access into B402 RSC.
13. If access is not permitted through the loading dock, confirm the government accepts removal of demolished items and delivery of new material through public hallways, entrances, etc.
Access through loading dock is preferred for demo and loading of equipment.
14. Are construction activities subject to impact by non-scheduled government "stop-work" orders?
Yes.
15. Confirm the existing electrical infrastructure is capable of supporting additional loads with no further upgrades.
Yes, but it will need to be confirmed by the contractor electrician.
16. Is temporary heating/cooling required during construction?
Only if extended heating and cooling are impacted.
17. Is there a badging/background check process for access to SSC and/or Building 402?
Yes, all contractors will need to cleared to go in RSC. Will coordinate with SSC security.
18. Are escorts required during construction?
Yes, SSC will provide escorts.
19. Can 1 person triple hat as the Superintendent, Safety Manager and Quality Control Manager?
Yes.
20. Can the period of performance be extended after award due to current market lead times?
Yes, this must be coordinated with the Contracting Officer.
21. Are asbestos, lead or other hazardous materials expected to be encountered on this project?
Will provide asbestos tests from 2011. See attachment: Asbestos Sampling List.
22. Please confirm from our site visit on 4/17/25 with Don, the site building engineer, that all was verbally verified as noted in Section H – Special Contract Requirements. Please note that without plans/as-builts it is not reasonable to request verification of items listed on Section H.
Items in section H will be removed.
23. Is treatment of chilled water lines required?
Yes, at chiller in mech room.
24. Confirm chilled water lines in the Lobby/Breakroom ceiling where we can access for hot taps is a 3” line.
Yes, 3”.
25. Confirm these same chilled water lines are copper? With the insulation it was assumed they were copper.
Yes, lines are copper.
26. If chilled water lines are copper, please confirm mega press or pro press is acceptable.
Unknown?
27. Current lead time on blowers is 15-16 weeks plus 1-2 weeks for delivery. Please confirm a project duration will be extended due to this lead-time.
Project duration is subject to market conditions and lead times for item deliveries.
Extensions to the PoP will be requested via a written request to the Contracting Officer. See provision 52.243-4 Changes.
File details come from the government source that posted it. Updated .