Amended_Atch_1_52.212-1_v10.docx

ADDENDUM TO FAR 52.212-1 – ATTACHMENT 1

FAR 52.212-1 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS (OCT 2014)

1. Program Structure and Objectives

This acquisition is for non-personal services to perform the base supply management functions at Kirtland AFB (KAFB) NM and annually inventory equipment assets at off-site locations which include (but are not limited to) Arizona and California. The KAFB supply operation is part of the Air Force Standard Base Supply System/Expeditionary Combat Support System (SBSS/ECSS) as defined in Air Force Manual AFI 23-101. The scope of the potential contract includes, but is not limited to: (1) Ordering, receiving, storing, inventorying, and the overall supply operation on KAFB, including (but not limited to) test equipment, tools, individual clothing, aircraft/weapons systems parts, and equipment. Other responsibilities include maintaining minimum customer requirement stock levels, returning and reordering defective materials/supplies, and performing mission-capable (MICAP) support for multiple weapon systems and vehicles. (2) The issuing, ordering, inventorying, receiving, storing of hazardous materials, including (but not limited to) paints, solvents, acids, and glues. (3) Accountability/inventory of Nuclear Weapons Related Materiel (NWRM). (4) Manager of the Precious Metal Recovery Program (PMRP) for the installation and act as the focal point for all matters pertaining to the PMRP. (5) Store, issue, and manage the mobility bag function to include testing of the joint service masks. (6) Responsible for centrally storing, accounting, and managing base level assigned Small Arms/Light Weapons (SA/LW) for base requirements assigned for organization/base use. (7) Assume responsibilities as the armorer and clearing barrel attendant for both arming and de-arming of weapons. (8) Incorporate current unit compliance checklist into company quality control program. (9) Use all applicable compliance checklists and maintain inspection ready status. ( 10) Provide services to support contingencies, including war, that would generate surge requirements; services shall be provided 24 hours a day, 7 days a week for the duration of the emergency. (11) Provide support for the following conditions in accordance with (IAW) the base support plans: major accident responses, headquarters mobility evaluation, mobility exercises, attack response, and forced protection conditions.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract (SF 1449 included in RFP). Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in the model contract/solicitation. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in the model contract/solicitation.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a postaward debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

2.1.6 Question and Answers

Questions regarding this RFP are due no later than 1600 MDT on 24 May 2017 and shall be submitted to the Contracting Officer at elizabeth.sanchez@us.af.mil with a courtesy copy to the Contract Specialist at thomas.redfield.2@us.af.mil.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

Number

II.1

II.2

II.3

II.4

* One hard copies equates to one original.

** The total Volume II page limit is 40 pages. Page limits for Volume II are limited further by 4 sub-volumes under volume II (Technical). Pages cannot exceed the limit established for each sub-volume.

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the title pages, the table of content for each volume, and glossary of abbreviations and acronyms.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 12 point.

(c) In the event of any discrepancy between hard copy and electronic (CD-R or DVD-R) the hard copy version will take precedence.

(d) Offerors are cautioned that Kirtland AFB has visitor control procedures, which require individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors are strongly encouraged to plan ahead regarding the time it may take to hand deliver a proposal. Kirtland AFB is a relatively large installation. Allow sufficient time to obtain a visitor pass and locate the 377 MSG Contracting Division (Bldg. 20202) PRIOR to the response date and time specified in the RFP. Please note that Bldg. 20202 is a secure facility. A map or detailed directions will be provided upon request.

2.2.2 Pricing Related Data

All pricing data shall be addressed ONLY in the Price Proposal and Contract Documentation Volumes.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.3 Electronic Labeling of Offers

Each volume must be identified by volume number and title. A cover sheet shall be included for each volume and clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit volumes I through V in electronic format, using CD-R or DVD-R. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS Office Project 2010, and MS Office Power Point 2010, as applicable. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.4 Distribution

All proposals shall be delivered to 377 MSG Contracting Division at the location specified in the RFP and PRIOR to the response date and time specified in the RFP.

3.0 Volume I Executive Summary

In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with the FAR 52.212-2 evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal.

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in FAR 52.212-2, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

4.2.1.1 Technical Risk

As part of the response to each Subfactor, address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: PWS annexes, appendices, workload, or referenced publications), whether or not those requirements are identified as subfactors. Propose a realistic "work around" or risk mitigations for identified risks that will eliminate or reduce risk to an acceptable level.

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table

(3) Glossary

(4) Subfactor 1: Staffing Plan

(5) Subfactor 2: Individual Protective Equipment (IPE)

(6) Subfactor 3: Equipment Accountability Element (EAE)

(7) Subfactor 4: Nuclear Weapons Related Materials (NWRM)

Offerors shall address the technical subfactors as detailed in the Addendum to FAR 52.212-2 (Attachment 2 of RFP).

5.0 Volume III - Past Performance

5.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Past Performance Questionnaire (Attachment 3 of RFP). This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are critical to the overall successful performance of the contract. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

5.2 Relevant Contracts

Submit information in accordance with Attachment 3. Past Performance Information on three (3) recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Recent experience are: (a) contracts that are currently being performed (with a performance record of at least one year from the date of issuance of the last amendment to this solicitation). or (b) contracts, which have been completed within five (5) years of the date of this solicitation or the issuance of the last amendment to this solicitation Also include information on two (2) recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see FAR 52.212-2 - Evaluation Factors, paragraph c. - Past Performance Factor.

5.3 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and Price factor used to evaluate the proposal.

5.3.1 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.0 Volume IV - Price

6.1 General Instructions

6.1.1 Price Reasonableness and Realism

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and realism of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and realism. The burden of proof for credibility of proposed prices rests with the offeror.

6.1.2 Estimating Techniques and Methods

When responding to the Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating techniques to develop their estimates.

6.1.3 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6.1.4 Pricing Data Requirements

In accordance with FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness and cost realism. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

6.1.5 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.1.6 Option to Extend Services

This evaluation shall include all options plus the amount calculated for option(s) under FAR 52.217-8 addressed below.

The government has included FAR 52.217-8, Option to Extend Services. Offerors shall not provide additional pricing for these 6 months. For evaluation purposes only, the option under FAR 52.217-8 will be evaluated by dividing the total proposed price for Option Year IV by two (2) to represent the six (6) months additional performance under the clause upon execution of FAR 52.217-8 if needed.

7.0 Volume V Contract Documentation

7.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract (SF 1449 included in RFP), and the schedule.

7.1.1 Solicitation/Contract Form

Completion, signature, and date for blocks 30a, 30b, and 30c of the model contract. Signature by the offeror on the model contract constitutes an offer, which the Government may accept.

7.1.2 Services and Prices

Complete pricing information in the line item/pricing schedule of the model contract.

7.1.3 Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments and statements.

7.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Exceptions to the RFP and Attachments must be submitted to the Government NLT 1400 Local time 10 business days after the release of this solicitation.

Table 7.2 - Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

Page and Paragraph Numbers

why the requirement can/will not be met

7.3 Other Information Required

7.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.3.2 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.