REQUEST FOR QUALIFICATIONS.pdf

REQUEST FOR QUALIFICATIONS (RFQ): SUBJECT: ARCHITECT-ENGINEER (A-

E) MULTI-DISCIPLINE SERVICES: TITLE I, TITLE II, AND OTHER ARCHITECT-

ENGINEERING SERVICES TO ADMINISTER, COORDINATE AND TECHNICALLY

SUPPORT SUSTAINMENT, RESTORATION AND MODERNIZATION, AND

MILITARY CONSTRUCTION PROGRAMS OF INTEREST TO KIRTLAND AIR

FORCE BASE

Kirtland Air Force Base (KAFB) desires to contract with A-E firms to perform Type A, Type

B/Title I, Title II, and other A-E services to administer, coordinate, and technically support facility sustainment, restoration and modernization (SRM) and military construction (MILCON) programs for KAFB and other locations as applicable. Architect-Engineering (A-E) firms with a focus on multi-discipline services are required for the award of an Indefinite Delivery Indefinite

Quantity type contract for design of various type projects at Kirtland AFB, New Mexico. NAICS

Codes 541310 and 541330 are applicable to this acquisition with a size standard of $4.5 million.

If a large business is selected for this contract, it must furnish a subcontracting plan IAW Far

Clauses 52.219-8 and 52.219-9 prior to contract award. Large businesses are highly encouraged to include the greatest percentage of small business firms in their team composition. The work includes all efforts necessary to manage and execute Type A, Type B/Title I, Title II, and other professional A-E services for design and construction oversight supporting SRM and MILCON programs. Provide a Registered Architect or Professional Engineer license.

SCOPE OF WORK: Type A service to include: Architectural and Engineering studies, conceptual development, renderings, photographic documentation, design and product research, field investigations, program verification, site surveys and analysis, and miscellaneous evaluations as described in the particular design task order. Investigative services include, but are not limited to, the following: Shop Drawing approvals, Life Safety Egress plans, hazards analysis, extensive building code reviews (including fire, safety and accessibility), surveys of existing facilities, topographic and soil surveys as applicable, development of conceptual solutions, identification and testing of suspected asbestos, lead and PCB containing materials, and verification of all dimensions, measurements, and locations of existing facilities, utilities and equipment.

Type B/Title I service to include: Design Services required for the actual production and delivery of construction designs, plans, drawings, specifications, and cost estimates. Fees for these services are limited, by public law, to 6% of the Programmed Amount (PA) for the project.

Title II service to include: but are not limited to the following: review of material submittals, attendance at construction meetings, change order preparation, any field engineering required to resolve construction problems, and routine site inspections and visits. Specific inspection services required will be described in the individual design task order.

The A-E firm must be capable of timely response(s) to and working on multiple task orders concurrently involving multiple Engineering Disciplines. Interested firms must be capable of demonstrating they have the capabilities to include staff size and the ability to provide for a rapid response to all requests for services. All contractor employees shall comply with KAFB security requirements while on the installation. See AFFARS clause 5352.242-9000 Contractor Access to

Air Force Installation.

The A-E contract will cover up to a one (1) year basic ordering period with four (4) one-year option(s) periods. Firm Fixed Price Task Orders will be negotiated and awarded for each specific project. The total order amount will not exceed $3,750,000 for the life of the contract. There is a minimum contract amount guarantee of $2,000, which will be issued at contract award.

Contract awarded under this announcement is subject to the Organizational and Consultant

Conflicts of Interest (OCI) requirements IAW FAR Part 9.5. To avoid conflicts of interest, your firm and its subsidiaries, affiliates, or associates will not be permitted to construct or repair any facility you have been selected to design unless agency approval is granted. Firms are advised to review the referenced FAR Part and include a subsequent acknowledgement and statement of understanding of the requirement as the last item in the SF 330 Block H. Failure to include this signed statement within the SF 330 will negate consideration of the firm for this solicitation.

EVALUATION and SELECTION CRITERIA: In accordance with PL 92-582 (Brooks A-E Act)

(40 U.S.C. 1101-1104), Federal Acquisition Regulation (FAR) Part 36, DFARS 236.6 and AFI

32-1023, federal agencies select firms for Architect-Engineering contracts based on professional qualifications and other evaluation and selection criteria. To be considered for award, the principal firm must submit a completed Standard Form 330 (SF330), Part I & II, summarizing their qualifications, experience and capabilities, which will be evaluated by a government board to determine the most highly qualified firms. Firms submitting recent (within the past 5 years), and relevant performance in preparing design projects valued between $100K and $5M

(construction/implementation price not design fee) may result in a higher rating and should be addressed accordingly. Evaluation of past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

The A-E firm(s) selected for this contract will be based on the following evaluation factors, listed in relative order of importance:

1. SPECIALIZED EXPERIENCE. Evaluations will award up to 25 points based on specialized experience of the firm’s staff (refer to SF 330, Part I, Block F and Block G) to the typical requirements that may be generated as part of this scope of work. SF 330, Part I, Block F, list only current projects or projects completed in the past five years. Projects completed more recently will be evaluated more advantageously for the offeror. These projects should show scope and nature similar to KAFB A-E services requirements, the complexity of the job, challenges faced, actions taken and the resolution and results of any challenges faced, as well as identify any key personnel in Block G that worked on the projects and their role. Provide demonstrated successes in specifying the use of recovered materials in construction, and achieving waste reduction and energy efficiency in facility design. SF 330, Part I, Block H should clearly identify the firm’s demonstrated success in specifying the use of recovered materials in construction, and achieving waste reduction and energy efficiency in facility design.

The contractor should also identify if the prime or its associates have at least one Leadership in

Energy and Environmental Design (LEED) Accredited Professional as defined by Green

Building Council. The contractor should also identify LEED awards and ratings achieved by the firm and its associates.

2. PROFESSIONAL QUALIFICATIONS. Evaluations will award up to 15 points based on their judgment of professional qualifications of their staff and other firm staff submitted as part of the team. SF 330, Part I, Block E, should show brief resumes of key personnel of the firm/teaming arrangement. The combination of criteria below will be used to determine the ability of the staff to be effective, innovative and contribute to the successful completion of project delivery orders.

Responses will be evaluated to determine personnel; education, training, project experience and professional registration of key personnel. Evaluations will also judge the depth and experience of the firm and other firms submitted as part of the team. Consider the type and quantity of projects the firm (and associates) have been involved in the past. The preferred profile code numbers from Standard Form 330 for the type of work required are (but not limited to):

1. A09-Anti-Terrorism/Force

Protection

2. A10-Asbestos Abatement

3. C08-Codes; Standards; Ordinances

4. C15-Construction Management

5. C17-Corrosion Control; Cathodic

Protection

6. C18-Cost Estimating, etc.

7. E03-Electrical Studies and Design

8. E07-Enegy Conservation; New

Energy Sources

9. F03-Fire Protection

10. H04-Heating, Ventilating, Air

Conditioning H07-Highway;

Streets; Airfield Paving; Parking

Lots

11. I05- Interior Design; Space Planning

12. L03-Landscape Architecture

13. L03-Landscape Architecture

14. L05-Lighting (Interior, Display, Theater, etc)

15. M05-Military Design Standards

16. P06-Planning

17. P07-Plumbing & Piping Design

18. P12-Power Generation, Transmission, Distribution

19. R06-Rehabilitation (Buildings, etc)

20. R09-Resources Recovery; Recycling

21. R12-Roofing

22. S05-Soils & Geologic Studies;

Foundations

23. S09-Structural Design; Special

Structures

24. S10-Surveying, Platting, etc.

25. S11-Sustaniable Design

26. T02-Testing and Inspection Services

27. T03-Traffic & Transportation

Engineering

28. V01-Value Analysis; Life-Cycle

Costing

29. W02-Water Resources; Hydrology;

Ground Water

3. PROFESSIONAL CAPACITY. Evaluations will award up to 15 points on the following table to judge the capacity of the firm to accomplish the requirement in the scope of work. Within the

SF 330, Part I, Block H, each firm shall demonstrate how they will manage, coordinate and administer the work within the prime and among any teaming partners. Teaming partners to be included by the prime contractor in their response should be clearly identified as such for evaluation purposes and will later be agreed to during negotiations of any resultant contract. SF

330, Part II, Block 11 and the CONUS/OCONUS information required under criteria (5) to be provided in SF 330 Block H will also be evaluated to assist in determining this factor. SF 330, Part I, Block C and Block F may also be evaluated to support this criterion. SF 330, Part IIs shall be provided for the specific prime office expected to lead this effort and teaming partners proposed to perform the work. In Block 9c(1), enter the total number of employees for the firm and in Block 9c(2) enter the total number of employees for this office. Responses will be evaluated to determine the following requirements:

a. Capacity to perform work in-house and with teaming members;

b. Ability to support concurrent and geographically dispersed multimillion-dollar projects;

c. Ability to manage, coordinate, and administer work within prime and among teaming members;

d. Demonstrate active on-going CONUS, Alaska and Hawaii, (domestic) work; (Address current dollar value of work of the Team, established Team and Prime office that can support such work and work requirements outlined in KAFB A-E services requirements and management approach to your on-going work.)

4. PAST PERFORMANCE. Evaluations will award up to 15 points based on evaluation of past performance of the firm with respect to their execution of DOD and other contracts, both

Government and private. SF 330, Part I, Block H cite examples of performance and customer satisfaction such as recognition for technical achievements, cost savings, or commendations received by your team for projects similar to the scope of work. Responses will be evaluated to determine: ability to maintain cost, schedule, quality, and customer satisfaction. For each project listed in SF 330, Part I, Block F the offeror must complete a Past Performance Questionnaire.

The questionnaire (with instructions) is attached. The offeror shall forward one Past

Performance Questionnaire to customer references for each project listed in Block F. The offeror shall request the customer reference to fully complete the questionnaire and return it 10 days prior to the SF 330 submission deadline. Questionnaires will still be evaluated as long as the document is submitted by the SF 330 submission deadline. Any late or non-responsive questionnaires will not be evaluated and could impact the offeror’s final score. The offeror is solely responsible for ensuring that the questionnaire are completed and returned to Kirtland

AFB.

5. LOCATION. Evaluations will award up to 10 points according to the location in the general geographic area of the project and knowledge of the locality of the project.

6. VOLUME OF WORK. Evaluations will consider the volume of work previously awarded to the firm by DOD and will award up to 10 points with the object of effecting an equable distribution of DOD contracts among qualified A-E firms, i.e., firms with a greater number of contracts or volume of work should be awarded less points and vice versa. SF 330, Part I, Block

H should clearly identify, in table format similar to SF 330, Part II, Block 11, the volume of DoD work and volume of CONUS, Alaska and Hawaii, (domestic) work for the prime contractor.

Amounts should represent the total amount of any DoD contract vehicle in which obligation of funds has occurred in the previous 12 months from the date of this announcement. Note that the volume of CONUS, Alaska and Hawaii, is for all work (federal, DoD, and other).

7. PROJECT MANAGER. Evaluations will award up to 10 points based on evaluation of the professional qualifications of the project manager to be assigned to this project. Evaluators will consider the: experience, training, past project types, past project quality, creativity, and imagination of the project manager assigned to the project. SF 330, Part I, Block E and Block H will be evaluated to support this criterion.

8. INTERVIEW/DISCUSSION. The Final Selection Board will award up to 15 additional points to the top rated firms, as determined by the Pre-Selection Board, which interview by phone as determined by the Final Selection Board. These 15 points will be awarded on, but not limited to, the following criteria: clear understanding of the scope of work; examples of outstanding past performance; customer responsiveness; examples of projects completed ahead of schedule; use of creativeness and imagination in design development, and response to questions from Final

Selection Board members.

TEAMING AGREEMENTS: The prime contractor shall provide a statement in the cover letter confirming executed team agreements are in place for all team members on proposal. The statement shall also list all team members.

Above evaluation factors are listed in descending order of importance. Factors (1), (2), (3) and

(4) are significantly more important than factors (5), (6) and (7). Factor (8) will only be applied at the Final Selection Board based on the above criteria. Selection of firms shall be through an order of preference based on qualifications necessary for the satisfactory performance of the type of professional services described above.

A Pre-Selection and Final Selection board(s) or only a Final Selection Board may be held if determined to be in the best interest of the government. The Pre-Selection Board will use evaluation factors (1) through (7) to determine the firms that will be recommended to the Final

Selection Board. The Final Selection Board will also use the evaluation factors (1) through (7) to score the Pre-Selection Board recommended firms. The Final Selection Board’s subtotals will be recorded. If needed, the Final Selection Board will further evaluate these firms based on interview/discussion/briefings from evaluation factor (8) and record their scores (worth 15 points). These scores will be added to the previous subtotals to arrive at a total point value that will determine the order of recommending the preferred candidates to the contracting officer.

The Government reserves the right to award none, one, or more than one contract for A-E services to those who respond to this notice. The Government’s evaluation and selection of firms are based on a pre-selection board which identifies firms that have a reasonable chance of being considered as most highly qualified followed by a final selection board which identifies the top rated firms. When design authorization and funding is received, a formal Request for Price

Proposal (RFPP) for the first specific design project will be issued to and negotiated with the top ranked firm(s). If negotiations are unsuccessful, negotiations will then begin with the next highest ranked.

There is no RFPP package to download. A-E firms, which meet the requirements described in this announcement, are invited to submit completed Standard Form (SF) 330, Architect-Engineer

Qualification (required for this project). Forms are available at www.gsa.gov (GSA Forms

Library). All information relating to the firm's qualifications must be contained in the SF 330

(Part I & Part II).

Interested A-E firms with the capabilities to perform the anticipated work must submit two (2) copies of the SF 330 Part I and Part II with a cover letter addressing the Selection Criteria. Each

SF 330 must include:

1. Part I, Item 10 and Item 11, firms with more than one office/location must complete for each location that will be involved for this contract. For Item 10, Address, include phone number. For

Item 11, Role in this Contract, include which office will be the main or branch for this contract.

2. Part I, Item 17: Registration must include State, discipline if any, and year.

3. Part I, Item 23, include a customer point of contact and phone number for the projects listed.

4. Part II, Item 9, distinguish the number of total personnel in the firm. From that total, list the number of personnel for each discipline in each branch.

Required Submittals:

1. Cover letter addressing each of the Selection Criteria,

2. Organization chart,

3. SF 330 Part I and Part II for the prime contractor,

4. SF 330 Part II for each proposed sub-consultant, and

5. Past Performance Questionnaire for each project listed in SF 330 Part I, Block F.

(Questionnaires are to be submitted by the customer reference. It is the responsibility of the offeror to ensure that the customer reference completes and return the questionnaire 10 days prior to the SF 330 submission deadline.)

Firms desiring consideration shall submit two hard copies, of completed US Government

Standard Form 330 Part I and Part II, and one electronic copy of SF 330 Part I and Part II (PDF

Format), which must be received no later than 1200 (noon) Mountain Time, 09 March 2011:

AFNWC/PKOC

Attn: Alex Riebli/Gilbert Martinez

2000 Wyoming Blvd. SE

Bldg # 20604 Room D-17

Kirtland AFB, NM 87117-5606

(We recommend package be mailed since access to Kirtland AFB may be difficult)

The original hard copy takes precedence in the event of discrepancies between the original hard copy and the electronic copy. Electronic copies are to be sent to Alex Riebli

(alex.riebli@kirtland.af.mil) and Gilbert Martinez (gilbert.martinez@kirtland.af.mil). Firms are directed to keep the total page count of SF 330 Part I and Part II to no more than 45 pages of text/figures/tables, numbered consecutively from 1 to 45, (one face equals one page). Any additional pages and/or other documents submitted will be destroyed without consideration. The cover, cover letter, title page and tabs are excluded from the page count. Submittals shall be prepared using Standard English and must be written in a concise, yet clear and informative style. Submittals shall use a minimum 11 point Arial style font in preparing narrative elements mailto:alex.riebli@kirtland.af.mil mailto:gilbert.martinez@kirtland.af.mil and tables. Submissions may include color. Page sizes to be used include 8.5” x 11”. Each page face will count as one page.

All firms interested in this announcement must be registered with the Central Contractor

Registration (CCR) and Online Representations and Certifications Application (ORCA) database, in order to receive a Federal contract award. Register for CCR at: http://www.ccr.gov.

Register for ORCA at http://orca.bpn.gov. Information on registration and annual confirmation requirements may be obtained by contacting the DoD Electronic Commerce Information Center at 1-800-334-3414. Failure to register may render the firm ineligible for award. Firm must also be willing and able to register in the Wide Area Work Flow (WAWF), the government invoice and payment processing system at time of award. Register at: https://wawf.eb.mil.

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the submittal developmental process of the acquisition. The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to source of the concern. The Ombudsman does not participate in the evaluation of the A-E submittals or elsewhere in the acquisition process. Interested parties are invited to call the appointed

Ombudsman, Ms. Jeannine Kinder, AFNWC/PK, E-Mail: jeannine.kinder@kirtland.af.mil

Phone: (505) 846-1924.

mailto:jeannine.kinder@kirtland.af.mil