A-E IDIQ SOW.pdf

AFMC

Kirtland AFB, New Mexico

A R C H I T E C T - E N G I N E E R

S T A T E M E N T O F W O R K

For

Indefinite Delivery/ Indefinite Quantity

Contract

23 August 2010

1. Scope of Services:

1.1. The Contractor shall provide Architect-Engineer (A-E) services to Kirtland Air Force Base on an

Indefinite Delivery / Indefinite Quantity (IDIQ) basis. The level of design work may be Type A, Type B/Title I, Title II or any combination of these as described in section 3.1 of this document.

Specific project requirements will be outlined in the individual task order and in subsequent pre-design meetings.

1.2. The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished under this contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in its design drawings, specifications, and other services. The design of architectural, structural, mechanical, fire protection, electrical, civil, corrosion control, or other engineering features of the work shall be accomplished by – or under the direct supervision of

– architects and engineers licensed within their respective disciplines.

1.3. The A-E shall be responsible for performing and/or preparing the following: site visits and investigations, confirm program requirements, design and economic analysis, construction drawings and specifications, geospatial (GIS) drawings, cost estimates, color boards, bidding schedules as required, color renderings of designs, surveys of facilities for asbestos containing materials (ACM) and lead coatings including sampling, testing and abatement design in order to provide a complete set of contractual documents associated with construction for maintenance, repair, and alteration of existing and new construction of base facilities and infrastructure systems. The A-E shall provide investigative and conceptual design services for engineering studies and inspection and construction supervision services for designated construction projects. The projects may require multidiscipline engineering designs and services be provided. All projects will require hard copy and electronic submittals as described in Section 4 of this SOW.

1.4. The A-E shall complete all individual tasks in accordance with the general design guidance and standards contained in the most current version of the Unified Facilities Guide Specifications

(UFGS).

1.5. The contract will run for 365 calendar days from the date of signing the first task order. The Air

Force reserves the right to extend or not to extend, at its option, the length of the contract for four additional option years. (Air Force Federal Acquisition Regulation Supplement (AFFARS)

(C10) 36.691-2).

1.6. All designs, drawings, specifications, notes and other works developed in the performance of this contract shall become the sole property of the Government. The Government shall be considered the “person for whom the work was prepared” for the purpose of authorship in any copyrightable work under 17 U.S.C. 201(b). With respect thereto, the Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish all retained works on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor will have the right to retain copies of all works beyond such period. (DFARS 252.227-7023)

2. General Information:

2.1. The A-E shall be an individual or firm, or any duly authorized representative(s) thereof, professionally engaged in the practice of architecture and/or engineering, qualified by registration and experience, and licensed within their respective disciplines to perform all work necessary to fulfill the requirements of the services hereinafter specified.

2.2. The Base Civil Engineer Design Manager (DM), the Contracting Officer (CO), or their official designated representatives shall be those individuals authorized to act on the Government’s behalf for the purposes of this contract. For the purposes of this contract, the DM shall be an employee of the Base Maintenance Contract (BMC) contractor and may be different for each task assigned under this contract.

2.2.1. The contract will be administered by the designated CO within the Base Contracting

Office, AFNWC/PKOC. All questions of a contractual nature shall be addressed to this office. It should be noted that changes to the scope of any given design task order must be processed through the CO as a change order to the contract task involved. The A-E shall not proceed with any change in design scope until receiving a notice to proceed from the CO. The CO has the sole authority to direct the A-E to proceed with any design task or change in design scope.

2.2.2. The designated representative of the Base Civil Engineer for this contract, and all tasks made on it, will be the assigned DM identified in each task description unless otherwise specified within the individual task order. All questions of a technical nature shall be addressed to the DM.

2.3. Key personnel shall be included in the SF 330 when submitted by the A-E. Any changes in key personnel throughout the length of the contract must be submitted in writing to the CO within thirty (30) calendar days.

2.4. The project’s Programmed Amount (PA) shall be clearly stated in each delivery order. If the A-E firm determines the project ‘s PA to be too low, they shall alert the government no later than the Preliminary Design (35%) submittal stage. All design fees will be negotiated prior to beginning work on the design task order. This agreed upon fee will be a firm fixed price for the individual design task order and shall be final. The A-E shall complete the design, as described in the task order, for the negotiated fee- so long as the scope of the design task effort is not significantly altered- regardless of any subsequent escalations in the estimated construction cost.

2.5. The Air Force reserves the right to alter the scope of the design task order. All additional design fees will be renegotiated through the CO prior to any work beginning on the revisions.

3. Services Required:

3.1. Services of all Architectural or Engineering disciplines may be required in the performance of this contract. Design services shall be broken down into the following performance types:

3.1.1. Type A: Architectural and Engineering studies, conceptual development, renderings, photographic documentation, design and product research, field investigations, program verification, site surveys and analysis, and miscellaneous evaluations as described in the particular design task order. Investigative services include, but are not limited to, the following: Shop Drawing approvals, Life Safety Egress plans, hazards analysis, extensive building code reviews (including fire, safety and accessibility), surveys of existing facilities, topographic and soil surveys as applicable, development of conceptual solutions, identification and testing of suspected asbestos, lead and PCB containing materials, and verification of all dimensions, measurements, and locations of existing facilities, utilities and equipment for the development of as built drawings as well as geospatial requirements.

3.1.2. Type B/Title I: Design Services required for the actual production and delivery of construction designs, plans, drawings, specifications, and cost estimates. Fees for these services are limited, by public law, to 6% of the Programmed Amount (PA) for the project.

3.1.3. Title II: Inspection and construction supervision services performed after award of a construction contract. Title II services include, but are not limited to the following: review of material submittals, attendance at construction meetings, change order preparation, any field engineering required to resolve construction problems, and periodic site inspections and visits. Specific inspection services required will be described in the individual design task order.

3.2. Design Analysis: The design analysis shall be submitted in both hard and electronic formats.

The hard copies shall be prepared on standard 8-1/2” x 11” sheets, double sided head to foot format and submitted as a bound report; the electronic copy shall be submitted as a single PDF file. The design analysis shall incorporate engineering computations, seismic analysis, structural load analysis, soil borings and analysis, heating and cooling load calculations, test and survey results, building code reviews (including fire, safety, and accessibility) with documentation of any code deficiencies, energy code compliance documentation, confirmation of program requirements, life cycle costs analysis, equipment and material data, concept sketches, photographic documentation, existing building/site analysis, asbestos, lead, and PCB sampling data including all test results, survey reports and any other information necessary to clearly define the scope of the project and to express the designer’s intentions and methods.

The author of each section shall be clearly indicated, including professional seals when appropriate. HVAC load calculations shall comply with the latest ASHRAE guidelines, be easily readable with all assumptions, areas, and material properties clearly stated. HVAC load calculation software to be used for designs shall be Trace 700, or approved equivalent design software. All seismic bracing of equipment and piping shall be designed and stamped by a licensed engineer. Performance specifications on seismic bracing and fire protection design will be permitted. Fire protection design shall include all hydraulic calculations and be stamped by a qualified NICET level 3 designer or licensed fire protection engineer. Corrosion control design shall include all design calculations and be stamped by a qualified corrosion engineer (NACE

Certified Corrosion Specialist (1), NACE Certified Cathodic Protection Specialist, or registered professional corrosion engineer). The design analysis shall include a project documentation section which documents minutes of meetings, Government review comments, A-E actions and responses to comments, and any communications relevant to the individual task.

3.3. Drawings: Drawings shall be required in both electronic (DWG & PDF files) and hard copy formats. All drawings, both hard copy and electronic, shall include the standard government title block and border. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all

Life/Safety data shall be clearly compiled including, but not necessarily limited to, International

Building Code (IBC) reference pertaining to the specific project and a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc.

All drawings shall include a graphic scale. Lettering shall be no less than 1/8” high. The

Government will provide the templates for the cover sheet, index sheet, etc. Drawings shall be accurate, professional and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations and general notes, to enable proper and satisfactory construction of the entire project. Final drawings and documents shall be sealed and signed by a principal of the firm, registered in engineering and/or architecture as appropriate. Separate sections shall be sealed and signed by licensed individuals within the respective disciplines.

3.4. Cost Estimates: The construction cost estimate shall be prepared on an Air Force Form 3052 and all pages must be clearly stamped “For Official Use Only”. The construction cost estimate shall be required in both electronic and hard copy formats. The electronic version shall be submitted in both PDF and Microsoft Excel file formats, and the hard copy on sheets adequate in size to clearly convey the information being provided. The General Provisions of this contract are applicable to all cost estimating services provided under this contract. The cost estimate shall be summarized to correlate with the DD Form 1354, “Transfer and Acceptance of

Military Real Property.”

3.4.1. Ensure cost estimates provided at each phase of design are supplied at the +/- percentage accuracy required. The 35% design requires a +/- 25% cost estimate, the 65% design requires a +/- 15% cost estimate and the 95% design requires a +/- 10% cost estimate

(refined from the 65% estimate). Any design provided at a percentage not mentioned in this section shall have a cost estimate provided at the accuracy required by the next highest design percentage defined in this section (i.e. a 50% design shall have a +/- 15% cost estimate).

3.4.2. Cost estimates shall be descriptive and in sufficient detail to include all distinct operations of work required including quantities, unit costs, labor hours, and labor rates (derived from the latest versions of RS Means). Material quantities, cost estimates and other similar bid sensitive information shall be considered privileged and will remain the sole property of the United States Government. The disclosure of such information to unauthorized persons is strictly prohibited. The A-E shall take such precautionary measures as necessary to maintain the confidential nature of all such information prepared under this contract.

3.4.3. Several projects may be included in one design task as indicated by separate project numbers. The construction cost estimate must separately identify the work items and totals for each project. The A-E shall obtain guidance from the DM as required to correctly separate project work items on the construction cost estimate.

3.5. Real Property Documentation: Assistance in providing Real Property Data utilizing the DD

1354 Form shall be a requirement for each task.

3.6. Bid (Pricing) Schedule: The Pricing Schedule shall correlate with the DD 1354 Form. Lump Sum pricing schedules are unacceptable. A Draft DD Form 1354 and the “Building Information

Checklist” shall be developed in accordance with UFC 1-300-08. The bid schedule shall be required in both electronic and hard copy formats. The electronic version shall be submitted in both PDF and Microsoft Word file formats, and the hard copy shall be provided on 8-1/2” x 11” sheets.

3.7. Specifications: Specifications, including all technical and special conditions, shall be based on the Uniform Facility Guide Specifications (UFGS) format modified for Air Force construction and shall be prepared and tailored by the A-E to meet Government standards. UFGS specifications can be located at the following URL link: http://www.wbdg.org/ccb/ccb.php. The specifications shall be complete and clear and shall amplify all information shown on the drawings and include detailed requirements for materials and equipment, and any required layouts, details and/or schedules; any drawings or sketches which are part of the specification shall include a graphic scale. The specifications shall be descriptive in nature so as to permit full and free competition among bidders and equipment suppliers. The specifications shall be required in both electronic and hard copy formats. The hard copy specifications shall be printed on standard 8-1/2” x 11” paper, leaving a one-inch margin right and left, and a 1-1/2” margin top and bottom. The electronic format specifications shall be submitted in a single PDF file. All paragraphs shall be numbered and lettered. References shall be made to Federal

Specifications, ASTMs, and trade standards when applicable to establish a uniform standard.

All references to Military and Federal Specifications or Standards listed at the beginning of each section must be dated with the latest revisions annotated. All standards and specifications used in the text shall be listed in the opening reference paragraph. Additionally, the A-E shall provide a completed Submittal Checklist, as well as a completed “Schedule of Drawings” and a http://www.wbdg.org/ccb/ccb.php

“Pricing Schedule” (See Attachments) for each submittal stage following the General

Requirements Section – Division 01. Proprietary type specifications are to be avoided.

Whenever it is necessary to use a manufacturer’s name to describe a type of product, at least three manufacturers shall be named, if possible, and shall include the words “or approved equal.” When “brand name or equal” descriptions are necessary, specification must clearly identify and describe the particular physical, functional, or other characteristics of the brand-name items that are considered essential to satisfy the requirement. Materials, components, and equipment shall be designated for submittal to the Contracting Officer for approval. The term “Contracting Officer” shall be used in all specifications sections in place of reference to

“owner” or “Architect/Engineer.”

3.7.1. Government Specification Sections: Kirtland AFB CE requires the use of the Uniform

Facility Guide Specifications as found at http://www.wbdg.org/ccb/ccb.php. As noted above, the A-E shall provide a completed Submittal Checklist, as well as a completed

“Schedule of Drawings” and a “Pricing Schedule” (See Attachments) for each submittal stage following the General Requirements Section – Division 01.

3.8. Geospatial Data: Geospatial/mapping data is required to be submitted for all work outside the bounds of footprints of buildings and structures. Contract deliverables that involve maps or other geospatial data must be delivered in a geo-referenced GIS (Geographic Information

System) format. For vector data, this will be an ESRI personal geodatabase format (9.X) unless otherwise approved by the IGI&S (Installation Geospatial Information and Services). For raster data, this will be an ESRI compatible format.

3.8.1. SDSFIE Data Standards/Structure: All geospatial and associated data must comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment

(SDSFIE) available from the CADD/GIS Technology Center at http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/. These data will be organized using the most recent SDSFIE specifications for entity naming conventions, attribute fields, domain names, and topology.

3.8.2. Surveys: Global Position Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data (e.g., northing, easting, and elevation above or below the

Earth's surface) for all contract activities where geospatial data is involved. For construction purposes this data will be obtained at the time of construction and prior to burial in the case of underground utilities. Survey methods must meet accuracy standards for actual results. All data must be collected within submeter accuracy, except for utilities underground data, which must be collected at survey grade accuracy of 1 foot or less.

3.8.3. Database Design/Topology: The database design must be reviewed, approved and provided before data capture begins. The utility data must have topology, with defined relationships between features and be a true network. Linear features must be connected.

http://www.wbdg.org/ccb/ccb.php http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/

3.8.4. Metadata: All deliverable data (geospatial and textual data) must be accompanied by metadata using Federal Geographic Data Committee (FGDC) Content Standards for Digital

Geospatial Metadata (CSDGM) for organization. Content will accompany all submissions.

3.8.5. Delivery Format: No deviations from the Government's established standards will be permitted unless prior written approval of such deviation has been issued by the

Contracting Officer. All linkages of non-graphical data with graphic elements, relationships between data objects and attributes, and report formats shall be maintained. All data deliverables (plans, surveys, studies, imagery, designs, etc.) shall be in a digital (electronic information) format and shall be delivered in a format that is directly compatible with the

CADD/GIS Technology Center’s Spatial Data Standards version 2.100 (or latest version available).

3.9. Miscellaneous Items:

3.9.1. Color and finish materials board(s) shall contain all finished materials specified for the individual task order clearly illustrating all salient aesthetic characteristics.

3.9.2. Provide a complete list of all required permits construction contractor shall be responsible for, including all EPA permits.

3.9.3. Renderings, contextual photographs and video clips as required in individual task order statements.

4. Submittal Requirements:

4.1. The Architect / Engineer shall complete the designs for each task order and deliver the submittals to the DM in accordance with the following submittal requirements. The actual submittal requirements for each individual task will be identified in the individual task statement and at the subsequent pre-design meeting. 35%, 65%, 95% and 100% submittals shall be standard for all design task orders; however for certain designs, different submittal levels may be required as outlined in the individual task order Statement of Work (SOW). A-E shall be required to provide a design schedule (in calendar days) necessary to complete all major milestones. Specific calendar dates will be assigned to individual design milestone events at the pre-design meeting and shall be incorporated into the delivery order. Submitted hard copy documents must be plotted directly from the electronic (PDF) files.

4.2. Preliminary Design Submittal (35%): The general direction and details of the design shall be firmly established and clearly indicated at this design level. The Preliminary design submittal shall include, at a minimum, the following information:

4.2.1. The preliminary Design Analysis shall include a list of all required permits (including EPA), test and survey results (including asbestos, lead, PCBs, etc.), complete design calculations, product and equipment data, status of code deficiencies and any other information required to fully describe the architectural, mechanical, electrical, structural, and other supporting systems. The design analysis shall also include minutes of meetings, and any communications relevant to the individual task.

4.2.2. Drawings as indicated herein to include final basic floor plans, rough architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution system layouts, fully developed elevations, schedules and tables, completed

Life/Safety data sheet and IBC code analysis, and any other information required to clearly illustrate and describe the design.

4.2.3. Draft UFGS specifications including a preliminary final specification index for the project.

These shall include all final specifications to be used, unedited but indicating which sections are intended for use.

4.2.4. Cost estimate (on an AF Form 3052). The electronic version of the cost estimate shall be provided in a Microsoft Excel file.

4.2.5. Preliminary finish color and material board to include material samples and colored elevations, if applicable.

4.2.6. Submittal items shall be required in both electronic and hard copy format as outlined below. If necessary, requirements will be further identified in the individual task order statement.

4.2.6.1. Drawings: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.2.6.2. Drawings: One (1) complete set in AutoCAD (DWG) format on CD.

4.2.6.3. Drawings: Two (2)-½ size sets (11” x 17”) fastened together in proper order.

4.2.6.4. Drawings: One (1) set full size print (standard-D size), fastened together in proper order.

4.2.6.5. Specifications: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.2.6.6. Design Analysis: One (1) complete document (as described in Section 4.2.1) in

Adobe Acrobat (PDF) format on CD.

4.2.6.7. Design Analysis: Three (3) complete documents, double-sided head to foot format to include Design Calculations: 8 ½” X 11”.

4.2.6.8. Color Boards one (1) exterior and one (1) interior: 8 ½” X 11”.

4.3. Intermediate Design Submittal (65%): The general direction and details of the design shall be fully developed and clearly indicated at this design level. The intermediate design submittal shall include, at a minimum, the following information:

Page

4.3.1. The intermediate Design Analysis shall be a revised and updated version of the preliminary design analysis including minutes of meetings, Government review comments, A-E actions and responses to comments, and any communications relevant to the individual task.

4.3.2. Drawings as indicated herein to include final basic floor plans, developed architectural and structural sections and details, detailed mechanical and electrical equipment and distribution system layouts, detailed elevations, schedules, tables, completed Life/Safety data sheet and IBC code analysis, and any other information required to clearly illustrate and describe the design.

4.3.3. Final UFGS draft specification.

4.3.4. Detailed cost estimate (on an AF Form 3052). The electronic version of the cost estimate shall be provided in a Microsoft Excel file.

4.3.5. Finish color and material board (only if changed from the 35% submission), if applicable.

4.3.6. Submittal items shall be required in both electronic and hard copy format as outlined below. If necessary, requirements will be further identified in the individual task order statement.

4.3.6.1. Drawings: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.3.6.2. Drawings: One (1) complete set in AutoCAD (DWG) format on CD.

4.3.6.3. Drawings: Two (2)-½ size sets (11” x 17”) fastened together in proper order.

4.3.6.4. Drawings: One (1) set full size print (standard-D size), fastened together in proper order.

4.3.6.5. Specifications: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.3.6.6. Specifications: One (1) complete set fastened together in proper order: 8 ½” X

11”.

4.3.6.7. Design Analysis: One (1) complete document in Adobe Acrobat (PDF) format on

CD.

4.3.6.8. Design Analysis: Three (3) complete documents, double-sided head to foot format to include Design Calculations and Intermediate Review Comment Sheets including A-E actions and responses (as described in Section 4.3.1): 8 ½” X 11”.

4.3.6.9. Color Boards one (1) exterior and one (1) interior.

4.4. Pre-Final Design Submittal (95%): The design at this level shall be in reality a 100% complete and checked package of design documents in sufficient detail to allow for bidding and construction. The intent of this submittal is to provide the Government a final check and will not be used as a quality control check for the Architect-Engineer. The pre-final submittal shall include, at a minimum, the following information:

4.4.1. The pre-final Design Analysis shall be a revised and updated version of the intermediate design analysis including minutes of meetings, Government review comments, A-E actions and responses to comments, and any communications relevant to the individual task.

4.4.2. Contract drawings as indicated herein to include all floor plans, sections, details, elevations, completed schedulers and tables, Life/Safety data sheet and general notes as required to include the basis for design clearly defined on the first sheet of each discipline.

4.4.3. Final UFGS edited specifications.

4.4.4. Final detailed cost estimate (on an AF Form 3052).

4.4.5. Draft bidding schedule.

4.4.6. Completed permits (including EPA), if applicable.

4.4.7. Complete Estimated Construction Duration, in number of calendar days, developed and submitted in Microsoft Project.

4.4.8. Finish color and material board (only if changed from 35% or 65% submission), if applicable.

4.4.9. Submittal items shall be required in both electronic and hard copy format as outlined below. If necessary, requirements will be further identified in the individual task order statement.

4.4.9.1. Drawings: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.4.9.2. Drawings: One (1) complete set in AutoCAD (DWG) format on CD.

4.4.9.3. Drawings: Two (2)-½ size sets (11” x 17”) fastened together in proper order.

4.4.9.4. Drawings: One (1) set full size print (standard-D size), fastened together in proper order.

4.4.9.5. Specifications: One (1) complete set in Adobe Acrobat (PDF) format on CD.

4.4.9.6. Specifications: Three (3) complete sets, double-sided head to foot format: 8 ½”

X 11”.

4.4.9.7. Geospatial Data: One (1) complete set in an ESRI geodatabase on CD.

4.4.9.8. Design Analysis: Three (3) complete documents, double-sided head to foot format to include Design Calculations and Intermediate Review Comment Sheets including A-E actions and responses: 8 ½” X 11”.

4.4.9.9. Design Analysis: One (1) complete document in Adobe Acrobat (PDF) format on

CD.

4.4.9.10. Color Boards one (1) exterior and one (1) interior.

4.5. Final Design Submittal (100%): The design at this level shall be a totally complete, checked and corrected set of construction documents, sealed and signed by a principal of the firm registered in architecture and/or engineering as appropriate. The final submittal shall include, at a minimum, the following information:

4.5.1. Drawings: Complete set of final original drawings as described below. Files must be fully editable and match the drawings submitted for the final design submittal. Referenced files shall be permanently bound to the drawing files. Partial files, files with missing attachments or layers, or files formatted as read only, or in other ways protected will not be accepted.

4.5.1.1. One (1) complete set (standard-D size) hard copy prints, fastened together in proper order. All sheets sealed and dated by appropriate engineer or architect.

4.5.1.2. Three (3)-½ size sets (11” x 17”) fastened together in proper order.

4.5.1.3. One (1) CD with AutoCAD (DWG) format and Adobe Acrobat (PDF) files together and one (1) CD with AutoCAD (DWG) format only.

4.5.1.4. Geospatial Data: One (1) complete set in an ESRI geodatabase on CD.

4.5.2. Specifications:

4.5.2.1. Three (3) bound double-sided head to foot format copies printed on 8 ½” X 11”, including index.

4.5.2.2. Two (2) CD’s with electronic copies of all specification files. Each CD shall contain one (1) complete set in Microsoft Word and one (1) complete set in Adobe

Acrobat. Electronic files shall match all hard copy prints.

4.5.3. Other Required Submittal Documents:

4.5.3.1. One (1) hard copy set bound together of each of the following: Final Cost

Estimate (on AF Form 3052), Final Design Analysis, Completed Bid (Pricing) Schedule, Completed Drawing Schedule, Final Color Board, Complete Estimated Construction

Duration, in number of calendar days, submitted in MS Project, and all levels of review comments with actions and responses.

4.5.3.2. One (1) electronic copy on CD: Completed Bid (Pricing) Schedule and

Completed Drawing Schedule in Microsoft Word (DOC).

4.5.3.3. One (1) electronic copy on CD: All Design Analysis and Calculations indexed in

Adobe Acrobat format (PDF).

4.5.3.4. One (1) electronic copy on CD: One (1) copy of the Cost Estimate in Microsoft

Excel and one copy in Adobe Acrobat Format (PDF) on a separate CD from all other electronic submittals.

4.5.3.5. One (1) electronic copy on CD: To include all documents listed in Section 4.5.3.1 above.

4.6. The final Design Analysis shall be a revised and updated version of the pre-final Design Analysis including minutes of meetings, Government review comments, A-E actions and responses to comments, and any communications relevant to the individual task.

4.7. The A-E shall forward copies of submittal items, as described above and indicated in the individual task description, to the DM. The A-E shall also forward a copy of the transmittal letter on the A-E firm’s letterhead, or an AF Form 3000, to the CO for each design submittal.

4.8. 35%, 65%, 95% and 100% submittals shall be standard for all design task orders; however for certain designs, different submittal levels may be required as outlined in the individual task order SOW. Following completion of each required design level, a review of the submittal will be performed by the Government, DM, the using agency, and other organizations as required.

The DM will forward consolidated comments to the A-E, including a copy to the CO. The A-E shall be responsible to provide a written response to each comment indicating in detail the proposed action, compliance, or rebuttal within seven (7) calendar days of receipt of the comments. The response to each comment shall include a detailed explanation of the A-E’s position; a simply “will comply” statement is not sufficient. Design review conference(s) will be held on KAFB at each submittal level in order to discuss and resolve comments as appropriate.

The A-E shall submit meeting minutes after every design review to the DM and the CO within seven (7) calendar days from the time the comments are received.

4.9. The A-E shall include all comments and responses to comments, including minutes of any subsequent discussions indicating open action items and/or final resolution in the design analysis of the next submittal.

5. Schedule Requirements:

5.1. The A-E shall attend all design conference(s) as required to properly complete the individual design task order. Design conferences are anticipated at the beginning of each individual task

(Pre-design meeting) and after each design submittal at a minimum. The A-E shall submit meeting minutes to the DM and the CO within seven (7) calendar days from the time the comments are received, and include a copy in the next updated version of the design analysis.

5.2. The A-E may be requested to formally present submittals to the Base Civil Engineer, using agency upper management, and other organizations as required.

5.3. The A-E shall be responsible to comply with the design schedule identified in each individual task statement, unless otherwise directed by the CO.

5.4. The contractual duration on each individual task will begin at the Pre-Design meeting established for that task.

5.5. The A-E shall contact the DM and the CO minimally twenty-one (21) calendar days prior to the submittal date to request an extension for any submittal date that will not be met. The A-E shall include in their request for extension the reasons for extension, impact to the overall design schedule and how they plan to make up the time to complete the task by the established 100% completion date.

6. Standard Design Criteria:

6.1. Building Codes:

6.1.1. National Electric Code, NFPA No. 70

6.1.2. National Electric Safety Code (ANSI C2)

6.1.3. National Fire Protection Association (NFPA) Codes

6.1.4. Life Safety Code (NFPA 101)

6.1.5. International Building Code (IBC)

6.1.6. Uniform Federal Accessibility Standard (UFAS)

6.1.7. International Mechanical Code

6.1.8. International Plumbing Code as amended by UFC-3-420-01

6.1.9. Americans with Disabilities Act (ADA)

6.2. Design Standards:

6.2.1. KAFB Architectural Compatibility Plan (ACP)

6.2.2. 10 CFR 435 Energy Conservation Voluntary Performance Standard for New Buildings. This is mandatory for new Federal Buildings.

6.2.3. Applicable Unified Facilities Criteria (UFC) Publications as they become available:

http://65.204.17.188//report/doc_ufc.html

6.2.4. ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping Systems

6.2.5. Council of American Building Officials (CABO) One and Two Family Dwelling Code

6.2.6. Mechanical systems – ASHRAE and SMACNA Standards

6.3. Other Standards, Criteria and Guidelines:

6.3.1. Air Force Regulations, Manuals, Engineering Technical Letters (ETL), MIL Handbooks, and

Pamphlets. The Air Force Regulations (AFR), Air Force Manuals (AFM), Air Force

Instructions (AFI), Air Force Pamphlets (AFPAM), and United Facilities Criteria (UFC) required for any specific design are available to the A-E on an Internet site. The

Government will furnish the web address to this site as requested by the A-E.

6.3.2. All structural design loads for buildings and other structures shall be developed in accordance with UFC 1-200-01. For snow, wind, and frost design criteria, use UFC 3-310-

01-Table 1.

6.3.3. UFC 1-300-08; Process for the Transfer and Acceptance of Real Property

6.3.4. UFC 1-200-01; Design: General Building Requirements

6.3.5. UFC 3-600-01; Design: Fire Protection Engineering for Facilities

6.3.6. UFC 4-010-01; DoD Minimum Antiterrorism Standards for Buildings

6.3.7. All other Air Force publications, manuals, pamphlets, and regulations deemed applicable by the DM.

6.4. The A-E shall coordinate all communications requirements with using agency and the base communications division through the DM.

6.5. The design for the fire sprinkler and alarm systems requirements for all projects shall be in strict accordance with the codes and standards listed above. The A-E shall coordinate all fire code, fire alarm and sprinkler system requirements with the fire department designated representative through the DM.

6.6. The A-E shall incorporate sustainable design principals to the extent appropriate given the nature and scope of the project design as described in the individual design task order statements. Designs will be required to meet certain LEED certification levels, as specified in the individual design task order SOW; at a minimum, all designs shall address the applicable portions of the following general goals:

http://65.204.17.188/report/doc_ufc.html

6.6.1. Reducing the environmental impact and total cost of ownership of Air Force facilities and infrastructure.

6.6.2. Improving energy efficiency and water conservation.

6.6.3. Providing safe, healthy, and productive built environments.

6.7. The A-E, or a qualified consultant, shall be responsible to survey the project area to determine if any environmental issues exist and are properly addressed in the design.

6.7.1. The A-E shall provide any information required to complete and obtain all appropriate permits, including all required EPA permits (i.e. permits to install, permits to operate, fugitive dust permits, burn permits, etc.) as required by the Natural Resources

Management Branch of the Civil Engineer Division, and any other applicable regulatory agencies.

6.8. All land surveys required as part of the design process must be accomplished by a licensed surveyor and documented either on the construction drawings or as a separate submittal sheet as appropriate. Survey notes should be submitted as part of the complete package so any discrepancies can be investigated.

6.9. The A-E shall notify the DM, as part of the preliminary design analysis (35%), of any structural, fire, safety, accessibility, environmental, etc. deficiencies as per applicable local, state, national, and Air Force codes. The DM will determine which of the deficiencies not addressed in the individual design task order statements will be added to the project scope. Any requirements not within the original project scope will be added via a change order processed through the

CO.

7. Project Management:

7.1. The A-E shall appoint a project manager for each individual task to serve as the single point of contact and liaison between the A-E and the Government. In all cases, the project manager shall be a registered architect (RA) or a professional engineer (PE). The A-E’s project manager is responsible for the complete coordination of all work required for the task, including attendance at all required meetings. The A-E project manager shall notify the CO immediately upon receipt of a request for services that is considered to be beyond the design scope of any individual design task order.

7.2. A DM representing the Base Civil Engineer will be appointed for each individual design task order. The DM will provide technical support, project coordination, and design guidance as required for each individual design task order. The A-E is reminded that the DM is not authorized to direct a change in the design scope. The DM will keep the CO informed of any change to the design schedule due to Government delay, readjustment of priorities, or extensions requested by the A-E.

7.3. The DM will establish a using agency point of contact for each individual task. The using agency point of contact will provide specific design requirements, functional information, and other input as required for each task. The A-E is reminded that the using agency point of contact is not authorized to direct a change in design scope. All using agency input will be coordinated with the DM prior to inclusion into the design solution.

7.4. The CO will manage and address all contractual and administrative issues related to each individual design task order. All changes to the scope of the design must be processed through the CO as a change order to the contract. The A-E shall not proceed with the change in design scope until receiving a notice to proceed from the CO. The CO has the sole authority to direct the A-E to proceed with any design task or change in design scope.

8. Post Design Responsibilities:

8.1. The DM may contact the A-E for the purpose of answering questions from prospective bidders concerning interpretations of, clarifications of, and conflicts or discrepancies within the drawings and specifications; responses shall be provided to the DM within two business days of the request. The A-E shall be responsible to prepare, within two business days, any addendum required to the drawings and specifications at no additional cost to the Government. The A-E shall not answer direct questions from prospective bidders concerning any project; bidders shall be directed to the Base Contracting Officer, AFNWC/PKOC, (505) 846-5680.

8.2. The A-E shall attend the pre-construction meeting for each design project. The purpose of the pre-construction meeting is to answer any questions the contractor might have prior to the start of construction.

8.3. The A-E shall assist in the timely preparation of all required change orders due to a design deficiency or errors discovered during construction at no additional cost to the Government.

The change order will include modifications to the drawings and specifications and cost estimates as required. The A-E shall coordinate all construction change orders with the DM.

The A-E may be held financially responsible for administration and/or construction costs resulting from design errors.

9. Miscellaneous:

9.1. The A-E shall have access to the Base Civil Engineer record drawings in order to perform any required research and investigation of existing as-built drawings.

9.2. The A-E shall obtain the most recent versions of all required publications at their own expense.

Most publications are available on the internet.

9.3. The A-E shall coordinate requests for base passes for the duration of the contract through the

DM.

9.4. The A-E shall relinquish all claims to additional monetary compensation for the whole or partial reuse by the Government of the documents submitted under this contract. All submitted items become the property of the Government free of any copyright restrictions.

9.5. The A-E shall follow all Air Force security regulations while working on this contract.

9.6. The A-E shall prevent public disclosure of any information made available during the performance of this contract. All data contained in the design documents for each project shall be treated as privileged information.

ATTACHMENTS

1.0 EXAMPLE: PRICING SCHEDULE

2.0 EXAMPLE: DESIGN FEE COST SCHEDULE

3.0 EXAMPLE: SCHEDULE OF SPECIFICATIONS

4.0 EXAMPLE: SCHEDULE OF DRAWINGS

5.0 EXAMPLE: COST ESTIMATE FORM 3052

PROJECT TITLE:

Project No: ______

PRICING SCHEDULE

ITEM NO. DESCRIPTION QUANTITY UNIT AMOUNT

0001 DESCRIPTION OF BID ITEM 1 ONE __________ $____________

0002 DESCRITPION OF BID ITEM 2 ONE __________ $____________

ATTACHMENT 1

ATTACHMENT 2

PROJECT TITLE

Kirtland AFB, New Mexico

This is an example list and not populated with all divisions of the UFGS; all divisions shall be called out, even if to annotate that the division is not used in the project.

LIST OF SPECIFICATIONS

Section No. Title Pages

Division 00 – Procurement and Contracting Requirements

00 01 15 List of Drawings (example)

Division 01 – General Requirements

00 11 00 Summary of Work (example)

00 14 00 Work Restrictions (example)

Division 02 – Existing Conditions

02 56 14 Clay Barrier Layer (example)

Division 03 – Concrete

Division 04 – Masonry

Division 05 – Metals

Division 06 – Wood, Plastics, and Composites

Division 07 – Thermal and Moisture Protection

Division 08 – Openings

Division 09 – Finishes

Division 10 – Specialties

Division 11 – Equipment

Division 12– Furnishings

Division 13 – Special Construction

Division 14 – Conveying Equipment

Division 21 – Fire Suppression

Division 22 – Plumbing

Division 26 – Electrical

ATTACHMENT 3

Project Title

Project No: _______

SCHEDULE OF DRAWINGS

DWG NO. SHEET NO. DESCRIPTION DATE

__ of __ ______ _________________________________ ____________

ATTACHMENT 4

FORM 3052

FRONT PAGE

ATTACHMENT 5

BLDG NO. W.O. NO. PROJECT NO. CONTRACT NO.

PROJECT TITLE / SUBTITLE CONTRACTOR GOVERNMENT ESTIMATOR DATE

PRIME CONTRACTOR % AMOUNT % AMOUNT TOTAL COST

DIVISION OR SUBCONTRACTOR % AMOUNT % AMOUNT TOTAL COST

Division 1 - General Requirements 6.0% 32 $572

Division 2 - Site Construction

Division 3 - Concrete

Division 4 - Masonry

Division 5 - Metals

Division 6 - Wood and Plastics

Division 7 - Thermal and Moisture Protection

Division 8 - Doors and Windows

Division 9 - Finishes

Division 10 - Specialties

Division 11 - Equipment

Division 12 -

Division 13 - Special Construction

Division 14 - Conveying Systems

Division 15 - Mechanical $140,000

Division 16 - Electrical

TOTAL COSTS $140,572

BOND PERCENT 3.0% BOND AMOUNT $4,217

GRAND TOTAL $144,790

OFFEROR'S SIGNATURE BLOCK

FIRM'S NAME

DIRECT COST

PRIME CONTR. PROFIT

TOTAL AMOUNTOFFEROR'S SIGNATURE

140,000$140,000

DATE

PRIME CONTR. OVERHEAD

SUBCONTR. OVERHEAD & PROFIT

$540

PURCHASE REQUEST AMOUNT

SUBTOTAL

SUBTOTAL

N/A

OFFEROR'S TITLE

PR. CONTR. MARK-UP

DIRECT COST

DETAIL COST ESTIMATE

FORM 3052

ITEMIZED PAGE

BLDG NO. W.O. NO. PROJECT NO. CONTRACT NO.

CONTRACTOR GOVERNMENT ESTIMATOR DATE

UNIT VALUES

N/A

D

IV

IS

IO

N

DETAIL COST ESTIMATE

PROJECT TITLE/SUBTITLE

UNIT LINE

LINE ITEM DESCRIPTION QTY UNITS MAT'L LABOR EQUIP OTHER TOTAL TOTAL

1 Test Junk under Divison 1 10 EA $12.00 $13.00 $14.00 $15.00 54.00 540

15 Test Junk under Division 15 100 SF $1,000.00 $300.00 $50.00 $50.00 1,400.00 140,000

UNIT VALUES

D

IV

IS

IO

N