FA930226Q0041 - B1030 UPS Replacement Q&A Document

Compliance / Technical

1. The Justification & Approval signed 13 April 2026 specifies brand-name procurement for UPS #1’s power modules and fans, and for batteries on UPS #2, #3, and #4. The 80 batteries required for UPS #1 (P/N UPS12-545PLP) do not appear to be specifically covered.

Could you confirm whether they are intended to be covered under the existing brand-name justification, open to “or equal” substitution per FAR 6.302-1(c), or subject to a forthcoming amendment? If “or equal” is permitted, please publish the salient characteristics required for technical acceptability.

1. As far as UPS-1 the fans and power modules should be brand name which would be Eaton. As far as the batteries for UPS 2,3 and 4 as long they are the proper size as specified on the UPS name plate, that is acceptable, brand name manufacture batteries are not required.

2. For UPS #2, the SOO indicates 40 batteries (P/N UPS12-355PLP) will be government-furnished on-site for installation alongside 40 contractor-provided batteries. Could you confirm whether the government-furnished batteries are new, and if not, their approximate age and condition? Mixing battery vintages within a single VRLA string is not recommended by manufacturers and may risk warranty void or premature failure.

2. The 40 batteries that we currently have on hand are new, and were delivered on site approx. 6 months ago, as long as the contractor gets 40 more of the same batterie, that should be good, don’t want to mix batteries.

3. For UPS #3 and UPS #4, could you confirm the condition of the existing batteries to be removed, including any leaks or other hazardous conditions that should be factored into removal and disposal planning?

3. The existing batteries don’t seem to be leaking any hazardous waste, should be fine for normal disposal.

4. Could you describe the base access requirements for Edwards AFB applicable to this contract, including badging, escort protocols, and any required clearances or background checks for contractor and subcontractor personnel?

4. Upon award of the contract, the awardee will work with the mission partner to obtain the required base access.

5. For each UPS location identified in SOO §3, could you confirm physical access details — floor level (basement vs. ground level), door widths, and routing from the receiving area — to support installation planning?

5. All UPS are on the ground level, with decent access.

6. Please confirm the receiving location or dock at Edwards AFB to which new batteries should be shipped under the FOB Destination terms.

6. 30 Hoglan Ave BLDG 1030 Edwards AFB, Edwards, Ca. 93524

7. Will a forklift be available at the job site for daily contractor use during the installation period?

7. No. We do have a forklift on site to assist with the unloading of the batteries. Contractors cannot use USG equipment.

8. Will the contractor be permitted to stage removed batteries in the parking lot or designated holding area at the job site pending pickup by the licensed hazardous waste transporter?

8. Staging the old batteries in the parking lot for pick up is fine. Contractors will need to pick up old batteries within a few days. They cannot leave for more than 3 days.

9. Can you let me know if Firmware or any other software is required for Eaton or Toshiba Units?

9. After the power modules and fans are installed, should a firmware update be required, the contractor doing the work should be responsible for getting that update installed.

10. Are there any restrictions on system downtime during installation, and what are the acceptable outage windows (if any)?

10. No power outages will be required, UPS-1 is already in bypass, to install the batteries in the UPS’s will not require an outage.

11. Are OEM-certified technicians (e.g., Eaton/Toshiba) required for this effort, or will qualified non-OEM-certified technicians be acceptable?

11. In regard to UPS 1 as long as the contractor can perform all the repairs, and possibly do the firm ware update, and after bring the UPS back on line, If they need to be OEM to perform those task, then OEM is required, if a non OEM Tech. can perform all of those task, then that’s fine as well.

12. Can the Government confirm the condition, compatibility, and storage status of the 40 government-furnished batteries for UPS #2?

12. Refer to answer 2.

13. What specific testing and acceptance criteria will be used to verify that each UPS system is fully operational (e.g., load testing, runtime validation)?

13. If the UPS comes back online and is functioning as it should, without any alarms or error codes.

14. Are there any site access, badging, or escort requirements that may impact the schedule or workforce planning?

14. Yes, visitors will need to provide information to EWOX personnel to be submitted to Base VCC and to EWG security. VCC requires a 72 hr (3 Business days for approval). Can send the document to contractors. Contractors will also need to coordinate with EWOX personnel for site work.

15. Does the scope include any required firmware updates, calibration, or system tuning beyond component and battery replacement?

15. The CTR shall ensure all firmware, calibration, and tuning requirements are completed immediately following battery replacement to ensure no degradation of system performance or availability.

16. Can the Government confirm whether the 2–5-week ARO schedule allows flexibility based on equipment procurement lead times?

16. We can work with contractors on scheduling issues.

17. Regarding the listed part numbers for the fans and other associated equipment, are these components tied directly to the system manufacturer? For example, for the Eaton 93PM system, should we assume the fans and related components are Eaton-manufactured (OEM), or are these generic compatible parts? Right now, the SOO only reference part numbers for the associated equipment.

17. For replacement parts in UPS-1, Power modules and fans, they should be Eaton OEM.

18. Are there any specific licensing or certification requirements needed to perform the work on these UPS systems (e.g., electrical licensing, or base-specific requirements)?

18. Technicians should be qualified to do the work; their employer should be responsible for making sure that their techs are trained and qualified.

19. Is lodging on base available for contractors?

19. No.

20. What are the allowable Monday through Friday working hours?

20. 0700-1600 M-F

21. Can all locations be shut down at once, or must shutdowns be performed individually?

Additionally, does it matter whether the work is performed on weekdays versus weekends?

21. M-F will be the work schedule to perform work. No shutdown required.

22. Please confirm whether Superintendent, QC, and SSHO positions are required for this project.

22. No, as long as system is functioning per system specs and meeting all power requirements, and is operational upon completion of job, and correct any defects that may be cause by CTR during installation.

23. Please confirm whether this project is subject to Davis-Bacon prevailing wage requirements.

23. No, this action will be utilizing simplified acquisition procedures and Davis-Bacon does not apply.

24. When going to commission the UPS to verify operation, if a battery is faulty, will the Government replace the existing 40 batteries or will the KTR be expected to replace the batteries at their own cost?

24. Faulty batteries provided by KTR will be at the expense of KTR to replace. GFM batteries will be at the expense of USG.

25. Will the batteries be tested prior to the start of performance?

25. Is this referring to GFM batteries or batteries provided by KTR ? If referring to USG QTY- 40, USG can conduct a voltage check of GFM batteries. If it is referring to CTR provided batteries, batteries provided should be new functional batteries that meet all required specs.

26. Can the Government mark the batteries to identify which ones are being provided by the Government so that they do not get mixed up with the contractor provided batteries in the future?

26. Yes, we can identify GFM batteries

27. Is there an engineers estimate?

27. No, there is no engineers estimate at this time.