Updated-Attachment 2-Performance Work Statement.pdf

FA9301-25-Q-0014 Chemical Toilet/Septic Tank Services Page 1 of 33

PERFORMANCE WORK STATEMENT

FOR

CHEMICAL TOILET/SEPTIC TANK SERVICES

AT

EDWARDS AFB (EAFB) and AIR FORCE PLANT 42 (AFP42), CA

27 August 2025

FA9301-25-Q-0014

(this # shall be replaced with the contract # upon contract award)

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Table of Contents

SECTION I: DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. Description of Services

1.1. General

1.2. Inherently Governmental Function

1.3. Period of Performance

1.4. Place of Performance

1.5. Chemical Toilet Requirements

1.6. Executive Trailers and Hand Wash Stations

1.7. Septic Tanks……………

1.8. Schedules

1.9. Spillage Control

1.10. Sewage Disposal

1.11. Edwards Open House/Air Show

1.12. Deliverables

SECTION II: SERVICES SUMMARY

2.0. Services Summary

2.5 Quarterly Performance Meetings

2.5.1 Meeting Minutes

SECTION III: GOVERNMENT-FURNISHED SUPPORT AND SERVICES

3.0. Base Support

3.1. Storage Area

3.2. Utilities

3.3. Fire Prevention and Protection

3.4. On Base Security Forces (Police) Support

3.5. Medical Services

SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2.1 Work Schedules

4.5 Environmental Protection

4.5.1 Permits

4.10.6 Records

4.11 Security Requirements

4.8 Safety and Health Standards

4.9 Mishap Reporting

APPENDIX 1

APPENDIX 2

APPENDIX 3………………………………………………………………………….……………

APPENDIX 4

APPENDIX 5

APPENDIX 6

APPENDIX 7

APPENDIX 8

APPENDIX 9

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SECTION I

1.0 Description of Services

1.1. General: This is a non-personal services contract to provide Chemical Toilet/Septic Tank

Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks under this contract. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. Additionally, under no circumstances shall the Government direct the purchase of materials or equipment on this contract. Purchases should be made at the discretion of the Contractor for contractual needs covered by the work to be performed as outlined in the PWS. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with (IAW) this PWS. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the CO immediately. Additionally, it is the Contractor’s responsibility to report to the CO all inappropriate direction by the Government to procure materials/equipment to which the Contractor does not have direct use for on this contract. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Description of Services/Objectives: The Contractor shall provide all labor, transportation, equipment, materials, tools, supplies, and supervision necessary to perform all operations required to furnish and service chemical toilets and clean/pump septic tanks as defined in this Performance-based Work Statement (PWS) at Edwards Air Force Base (EAFB) Main Base and Air Force Research Laboratory (AFRL) and Air Force Plant 42 (AFP42) in Palmdale, California.

The Contractor shall be responsible for maintaining communication with the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and to immediately notify the CO and COR of any problems that would prevent the timely performance of this contract.

1.2 Inherently Governmental Function: The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3 Period of Performance: This is a five (5) year contract.

1.4 Place of Performance: The contractor shall perform the services in the PWS at Edwards, AFB, AF

Plant 42 in Palmdale and Air Force Research Lab (AFRL).

1.5 Specific Tasks:

1.5.1 Chemical Toilet Requirements: Chemical toilets shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms.

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1.5.2 Meet the American National Standard Institute (ANSI), Non-Sewered Waste-Disposal System for Sanitation (ANSI Z4.3-2016).

1.5.3 Serviceable Unit Standards: Each chemical toilet shall be new or like new condition, single type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes. The contractor shall ensure units are sufficiently stocked so any provided supplies including toilet paper do not run out.

1.5.4 Each unit shall be well ventilated to vent all fumes from remaining in unit

1.5.5 Each unit shall have a spring-loaded closing mechanism (or similar) on the door to close it when released. The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

1.5.6 Container tanks shall be watertight and free of leaks.

1.5.7 Contractor shall ensure that all chemical toilets have a clean appearance and are sanitized upon each service. The Contractor shall provide and replenish the toilet bowl sanitary chemical and toilet paper after each service/pumping.

1.5.8 The Contractor shall remove all debris from portable toilet at each servicing. All units ordered will be serviced on a weekly basis.

1.5.9 Each unit shall be secured to withstand high winds and prevent tipping over. Units will be anchored or weighted to ensure personnel and equipment safety.

1.5.10 Each unit shall not be located within 20 feet of the nearest occupied facility, unless otherwise requested by COR.

1.5.11 Each unit shall not be located within ten (10) feet from the street or public sidewalk, unless otherwise requested by COR.

1.5.12 “On Call” unit(s) shall be picked up within 24 hours of notification on normal duty days that the servicing unit(s) are no longer required.

1.5.13 Executive Trailers: The Contractor shall supply Executive Trailers for special events lasting multiple days. See Appendix 5 Each Executive Trailer shall be requested by the COR to the Contractor at least 14 days prior to need.

1.5.14 The Executive Trailers shall have at least two (2) sides, one (1) side for women and one (1) side for men. Each Executive Trailer shall have at least two to three stalls on each side and at least one to two sinks on each side.

1.5.15 Executive Trailers shall have a clean water tank, a dirty water tank and be self-sufficient for use without being hooked up to a water supply or sewer. All Executive Trailers shall have the ability to be heated using electricity. Trailers with solar power are preferable. Electricity if needed will be provided by the Government.

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1.6 Executive Trailers for Long Term Use: The contractor shall supply executive trailers for long-term use; in some instances, 30 days or more, pending approval of the requirement by the COR and/or CO. The trailer(s) shall be requested by the COR from the contractor at least 14 days prior to need if the situation permits. However, in emergency situations the Government is permitted to request an expedited timeline, to which the Contractor shall make every reasonable effort to expedite this process. Timelines will be determined prior to initial delivery of the trailer(s).

1.6.1 After initial delivery of the trailer(s), the Contractor must be notified within 7 days of end of the current billing period to renew trailer(s) requirement for an additional agreed upon time. Standard Executive trailer(s) will have a separate men and women’s side, with up to 4 stalls on each side and at least one sink on each side. Changes to that layout requirement are permissible, pending contract between the parties prior to initial delivery of the trailer(s).

1.6.2 ADA compliant trailer(s) will have a private, unisex, handicap accessible stall with sink, and at least (2) additional private standard stalls. All executive trailers will have a clean water tank and wastewater tank.

1.6.3 The Contractor will be responsible for emptying waste tank(s) and will be given at least 24-hour notice to perform service. Prior to initial delivery of the trailer(s), the parties can agree to a schedule for emptying of the waste tank(s) for the duration of the trailer(s) rental(s).

1.6.4 The parties will also negotiate a standard rate for additional instances of emptying the waste tank(s) if a schedule is negotiated, this will be agreed upon prior to initial delivery.

1.6.5 The Government will supply electrical power; at a minimum: 3 household electrical connections and cords rated at 110V 20A for each trailer. Additionally, the Government will provide separate water supplies for each trailer, rated at a minimum 45 psi.

1.6.6 The Government will coordinate janitorial services to include cleaning and restocking of supplies such as toilet paper, paper towels, and hand soap. The Government will provide a representative on site for access, escort, and to monitor trailer conditions.

1.6.7 The type of trailer desired, requirement duration, servicing frequency, and cost will vary depending on request and will be negotiated prior to initial delivery of the trailer(s); see Appendix 5 which will be provided to the Contractor when a need arises.

1.6.8 The contractor shall utilize Appendix 5 to populate pricing and shall attach it with the final quote.

The parties agree that all requirements for power/water supply (or other items as applicable & noted) for rental of Executive Trailers will be negotiated prior to a Task Order being issued and shall be conveyed in writing by the Contractor via submittal by email.

1.6.9 The Government agrees that power/water requirements specified by the Contractor in their completed Appendix 5 will be adhered in the Governments use of said trailer(s). Furthermore, the parties agree that all costs of repairs or replacement parts (beyond regular maintenance/wear-and-tear) that are needed on Executive Trailer rentals due to the Government/Government employee caused damage in excess of normal wear and tear will rest with the Government.

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1.6.10 The Contractor shall immediately contact the COR when damages are observed to any rentals provided to the Government.

1.6.11 Unserviceable. Any unit(s) that do not meet the above standards, whether identified by the Contractor or Government personnel, shall be replaced, repaired, or relocated within 24 hours with a serviceable unit.

1.6.12 Hand Wash Stations: Hand wash stations shall be fully functional (to include water) and supplied with paper towels and hand soap. Hand wash stations will be ordered on an on-call basis, except for those units required in support of the Open House/Air Show. Contractor shall acknowledge request within 4 hours and units shall be in place during normal duty days within 24 hours after notification by the COR and picked up within 24 hours during normal duty days after notification that equipment is no longer needed. All units will be serviced on a weekly basis.

1.6.13 Serviceable Unit Standard: Each hand washing station shall be new or in like new condition;

structure shall be free of leaks, cracks and holes and fully operable.

1.7 Septic Tanks: Locations of septic tanks are identified in Appendix 6; Septic Tank Workload

Estimate and Locations. If an additional septic tank is discovered, the Contractor shall be required to service the tank on an “on call” basis. The Contractor shall empty and clean the septic tanks of all contents IAW industry standards and practices, Office of Safety and Health Administration (OSHA), Federal, State and County requirements. The Contractor shall contact the COR within four (4) hours after notification of services needed to schedule services. Sewage Disposal service shall be completed within 24 hours of notification. For disposal instructions refer to paragraph

1.10. Contractor shall notify the COR of amounts emptied and any abnormal conditions present within 4 hours of service completion.

1.7.1 Modular Office Trailer Holding tanks. The Contractor shall provide services for three (3) 250-gallon portable aboveground trailer holding tanks for the Main Office trailer (Bldg. 560A) and two (2) 250-gallon portable aboveground trailer holding tanks for the Gym trailer (Bldg. 560B).

Locations of the trailers are identified in Appendix 3 for AFP42 and are to be serviced once per week on a permanent basis.

1.8 Schedules: The Contractor shall provide a written service schedule reflecting the permanent workload requirements in Appendix 3. The COR will provide a List of current On-call equipment needed for chemical toilets, hand wash stations, septic tank service and monthly septic tanks. This schedule shall be delivered to the COR, five (5) days prior to contract start. The Contractor shall coordinate with the COR prior to making any schedule changes. Additionally, the Contractor shall provide, if needed, an updated monthly schedule no later than the 5th day of each month for the remainder of the contract period.

1.8.1 Emergency Service Delivery. The Contractor may be required to respond to a call from the COR in the event of an emergency within one (1) hour and have required units in place within four (4) hours to include weekends. Prior to contract start, the Contractor shall provide the COR with the Contract Managers (CM) complete contact information to include a 24-hour phone number. The COR will only contact the CM via phone only in emergency situations and will follow up the phone call with an email.

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1.8.2 Telecommunications. The Contractor shall adhere to all regulations regarding cell phone usage while on a military installation.

1.9 Spillage Control. The Contractor shall ensure all spills are cleaned IAW applicable laws and regulations immediately. In the event of a chemical spill emergency, the Contractor shall immediately notify the Edwards Fire Department at (661) 277-4540 and contact the COR.

1.10 Sewage Disposal: If the Contractor disposes sewage on EAFB/AFRL, the Contractor shall use the sewer manhole location on the south side of Wolfe Avenue where it intersects with Fitz- Gerald Boulevard on main base and sewer manhole at Civil Engineer Building 8417 at AFRL. The Contractor shall not dispose more than 5,000 gallons per load without a minimum of 2 hours between each load disposal. There are no sewage disposal sites at AFP42, therefore the Edwards sewage disposal site (sewer manhole) mentioned above is available for use. All sewage shall be disposed IAW all applicable laws and regulations.

1.11 Edwards Open House/Air Show: Edwards Open House/Air Show is a three (3) day (weekend) event. The Open House/Air Show special event is normally held every two (2) years, hosting an estimated 200,000 visitors each day. The Contractor shall ensure sufficient waste disposal vehicles and operators are present to service and restock units as needed or requested by the COR throughout the entirety of the event, except those areas that cause a safety concern, such as units placed near aircraft/equipment and high foot traffic. All units are to be serviced, at a minimum, at the conclusion of each day. The Contractor shall furnish all necessary personnel, supplies, and equipment necessary to sustain operations and provide escort for all contractor employees and subcontractors on restricted flightline area for staging, placement, servicing, and pickup. The COR will provide a spreadsheet two (2) weeks prior to the event indicating areas for placement and the number of units. The COR will assign a staging area for Contractor’s use prior to and after the Edwards Open House/Air Show. The Contractor shall have 48 hours to place units as designated by the COR. Designated units shall be removed from the flight line area within 24 hours after the close of Open House/Air Show. Additional units (identified by the COR) used for Open House/Air Show shall be removed from EAFB within 48 hours after the close of Open House/Air Show. See Appendix 4, Open House/Air Show Workload Estimate.

1.12 Deliverables: The contractor shall provide the following.

1.12.1 Invoice: The Contractor shall electronically submit their monthly invoice, through Wide Area Workflow (WAWF).

1.12.2 Quality Control Plan: The Contractor shall submit an acceptable Quality Control Plan (QCP) to the COR and CO for acceptance no later than ten (10) days after contract award.

1.12.3 The contractor shall provide and maintain a Contractor Contact Listing in accordance with this PWS. This listing shall be provided to the CO and COR 10 days prior to contract start, and immediately after any updates are required throughout the life of the contract.

1.12.4 The government has unlimited rights to all deliverables of this contract.

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1.12.5 Inspection: Deliverables will be inspected by the government within five (5) workdays of receipt.

Progress meetings may be held as required.

1.12.6 Quality Control Plan (QCP): The contractor shall be required to submit and maintain an acceptable QCP. Within 30 days after the contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the CO. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within ten (10) days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

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SECTION II

2.0 Services Summary

2.1 General: The Contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.2 Performance Evaluation: Performance of a service shall be evaluated to determine whether it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to the inspection of services clause in the contract. Corrective Action Reports may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

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Section 2.2 table below:

Performance Objective PWS Para

Performance Threshold

Quality SS#1 - Chemical Toilets. All chemical toilets provided for use by the Contractor shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms, the American National Standard Institute (ANSI), Non secured Waste-Disposal System for Sanitation (ANSI Z4.3-2016). All ordered equipment will be serviced on a weekly basis.

1.5.1 & 1.5.2

Equipment maintained IAW PWS Requirements.

No more than 2 deficiencies allowed per month.

Exceptional: 0 Deficiencies Very Good: 1 Deficiencies Satisfactory: 2 Deficiencies Marginal: 3 Deficiencies Unsatisfactory: > 3 Deficiencies

SS#2 - Secured. Each unit shall be secured to withstand high winds and prevent tipping over. Units will be anchored or weighted to ensure personnel and equipment safety.

1.5.9 Equipment secured to

withstand high winds and prevent tipping over. No more than 1 deficiency per month.

Very Good: 0 Deficiencies Satisfactory: 1 Deficiencies Unsatisfactory: >1 Deficiencies

SS#3 - Location. Chemical toilets shall not be located within 20 feet of the nearest occupied facility, and no less than ten (10) feet from the street or public sidewalk, unless directed by the COR.

1.5.10 1.5.11

Equipment placed in correct locations with 0 deficiencies per month

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies

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SS#4 - Hand Wash Stations. Hand wash stations shall be fully functional (to include water) and supplied with paper towels and hand soap. All ordered equipment will be serviced on a weekly basis.

1.6.12 Hand wash stations shall

be fully functional (to include water) and supplied with paper towels and hand soap.

All ordered equipment will be serviced on a weekly basis.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies

Schedule SS#5 - Septic Tanks. Contractor shall contact the COR within 4 hours after notification. Service shall be completed within 24 hours after notification.

1.7 Contractor contacts

COR w/in specified time and services completed w/in 24 hours with 0 deficiencies per month.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies

SS#6 - Schedules. The Contractor shall provide a written service schedule reflecting the permanent workload requirements in Appendix 3. The COR will provide a List of current on call equipment needed for chemical toilets, hand wash stations, septic tank service and monthly septic tanks. This schedule shall be delivered to the COR, five (5) days prior to contract start.

Deficiency: Failure to provide an accurate and timely service schedule, reflecting the permanent workload requirements in Appendix 3 and the list of on-call equipment provided by the COR, within five (5) days prior to contract start.

1.8 Contractor provides

schedule IAW PWS 1.8 with 0 deficiencies per month.

Deficiency: Failure to provide an accurate and timely service schedule, reflecting the permanent workload requirements in Appendix 3 and the list of on-call equipment provided by the COR, within five (5) days prior to contract start.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies

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SS#7 - Emergency Service Delivery: The Contractor may be required to respond to a call from the COR in the event of an emergency within one (1) hour and have required units in place within four (4) hours to include weekends. Prior to contract start, the Contractor shall provide the COR with the Contract Managers (CM) complete contact information to include a 24-hour phone number. The COR will only contact the CM via phone only in emergency situations and will follow up the phone call with an email.

1.8.1 The contractor must

respond to emergencies within one (1) hour and have required units in place within four

(4) hours, even on weekends. A deficiency occurs if these response times are not met, or if the Contract Manager's complete 24-hour contact information, as required by PWS 1.8.1, is not provided to the

COR.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies

Cost Control N/A N/A Management N/A N/A

Small Business N/A N/A Regulatory N/A N/A

Other Areas N/A N/A

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2.3 Government Quality Assurance: The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with the requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS Service Summary or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO because of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective contractor performance, the COR will require the contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and in the CAR. While the formal process of this paragraph addressing unacceptable contractor performance is always available, the Government reserves the right to initiate a less formal process involving the contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable contractor performance.

2.4 Performance Assessment

2.4.1 Periodic Surveillance: This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints: The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the Contracting Officer.

2.4.3 Review of Audits: COR reviews result of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection: This method requires the COR to do 100 percent inspection on all tasks performed. Appropriate for tasks that occur infrequently.

2.5 Quarterly Progress Meetings: The CO, Government’s Program Manager (PM), /Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance as necessary or needed.

The following issues, at a minimum, shall be discussed:

• Opportunities to improve the contract,

• Any modifications required of the contract,

• Unsatisfactory inspections,

• Valid customer complaints against each performance objective observed, and

• Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

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2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR): CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Acquisition Team Meetings: The contractor’s Contact Manager (CM) with the CO, Contract

Administrator (CA), COR, and other government personnel constitute an acquisition team [See FAR

1.102 (c)] and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.8 Contractor’s Performance: The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period.

2.8.1 Past Performance Information (PPI): PPI can be provided to other government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS): Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the contractor’s representative for their comment. The contractor will have up to 60 days to review and comment on the assessment.

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SECTION III

3.0 Base Support

3.1 Storage Area: The Contractor will be provided an unsecured open storage area on Contractor’s Row at

Edwards AFB. Water and power are available at the storage area. The Contractor is responsible for the security of their material and equipment. Utility tie-in will be at the Contractor’s expense. Upon completion of the contract, the storage site shall be restored to its original condition. The Contractor and COR are responsible for documenting in writing the condition of the storage site within ten (10) business days after contract award and shall provide this documentation to the Contracting Officer

(CO).

3.2 Utilities: The Government will furnish electricity and water, as required for the performance of this contract.

3.3 Fire Prevention and Protection: The Government will provide fire prevention, protection, and inspection services. In the case of an emergency, the Fire Department can be reached by dialing extension 911.

For routine calls, contact Edwards AFB Fire Department at 277-4540 or AF Plant 42 at 661-272- 6600.

3.4 On-Base Security Forces (Police) Support: For emergencies, dial 911 from a base landline or 661-277-

3340 for Edwards AFB and AF Plant 42 for emergency calls made from a cell phone.

3.5 Medical Services: Edwards AFB will provide emergency medical services for Contractor personnel performing services under this contract, in accordance with AFI 41-115, Chapter 1. The Contractor shall reimburse the Government for treatment provided at the current reimbursement rate for non-authorized users in accordance with AFI 41-114, Paragraph 42. The Contractor shall provide the Medics with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on site. All mishaps will be promptly reported to the base safety office through the COR.

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SECTION IV

4.0 General Information

4.1 Hours of Operation. The Contractor shall perform services during normal business hours which are

0700-1700 (EAFB and AFRL) and hours of operation at Air Force Plant 42 (AFP42) which are 0615-1445, Monday through Friday, excluding Federal Holidays (Unless Open House/Air Show is in conjunction with a Federal Holiday). Emergency Service calls are considered anything outside of the days/hours listed herein.

4.1.1 Recognized Federal Holidays are: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

4.2 Contract Personnel

4.2.1 Work Schedules. The Contractor shall schedule and arrange work to ensure no interference with normal

Government business operations. In the event of inclement weather or base closure, the Contractor shall coordinate schedule changes with COR, at no decrement to contract price.

4.2.1. Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of Chemical Toilet/Septic Tank Services. The contractor shall submit the name, address, telephone number and a resume of the CM to the CO within 2 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 4 hours to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English.

The CM shall be able to effectively communicate with contractor employees.

4.2.2 Personnel Roster: The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

4.2.2.1 Contract Contact Listing. The contractor shall provide and maintain a Contractor Contact Listing in accordance with this PWS. This listing shall be provided to the CO and COR 10 days prior to contract start, and immediately after any updates are required throughout the life of the contract. The contractor is responsible for providing written notice to the CO and COR when an alternate is appointed for the employees/roles listed below to ensure efficient communications are maintained.

4.2.3. Contractor Employees

4.2.3.1 Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.3.1.1 – Contractor shall furnish to the COR on company letterhead, the following information for all Delivery

Personnel: Name, citizenship, date and place of birth, phone number, driver’s license number (and state of issue), and LAST 4 of SSN.

4.2.3.1.2 – The information for Delivery Personnel shall be provided within four (4) business days of the contract award date. It is critical that this information be provided, as obtaining base passes can be a lengthy process.

4.2.3.2 English Language: Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

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4.2.3.3 Use of Government Employees: The Contractor shall not employ any person who is an employee (either military or civilian) of the U.S. Government if employing that person would create a conflict of interest.

In addition, the Contractor shall not employ any person who is an employee (either military or civilian) of the Department of the Defense if such employment would be contrary to the policies contained in DAFI 64-106 – Contracting – Contractor Labor Relations Activities - Chapter 3, Employment of Off-Duty Government Personnel.

4.2.3.4 Employment of Spouses/Dependents: The Contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.2.3.5 Off-duty Military Personnel: The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.3.6 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

4.2.3.7 Organizational Conflict of Interest (OCI): Contractor (and sub-contractor, if applicable) personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Part 9.5. Any potential instance of OCI must be reported to the CO immediately.

4.2.3.7.1 Personal Conflict of Interest (PCI): The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately

4.2.3.8 Privately Owned Vehicles: Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.3 Labor Disruptions: The Government reserves the right to take over the performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the Contractor’s employees.

In such events, the services will be performed exclusively by Government personnel and not a mix of Government and non-striking Contractor employees. At the direction of the CO, the Contractor agrees to remove its non- striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor- furnished property. The Government will not compensate the Contractor for performance during this period.

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4.4. Conservation of Utilities: On EAFB and AFP42 the Contractor shall instruct employees in utilities conservation practices as applicable. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.5 Environmental Protection: The Contractor shall comply with all applicable federal, state and local laws, regulations and standards, including Air Force and installation policies, directives and instructions, that are or may become applicable to Contractor’s activities in performance of this PWS.

4.5.1 Permits: The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the contract.

In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

4.6 Spill Response: The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. If it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill; the Contractor shall be required to reimburse the Government for all associated costs.

4.7 Non-compliance: If the Contractor is found to not follow any of these regulations, there may be cause for the facility to shut down until the Contractor, when within the Contractor’s control or the Government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.8 Failure to Insist on Compliance: The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government’s right to the future performance of any such terms, covenants or conditions and the Contractor’s obligations in respect to such future performance shall continue in full force and effect.

4.9. Sub-Contracting Requirements: The Contractor is responsible for establishing requirements for all sub-contractors who qualify as sub-contractors under the resulting contract.

4.10 Miscellaneous Paragraphs

4.10.1 Freedom of Information Act (FOIA): All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoDM 5400.07_AFMAN33-302). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the EAFB FOIA Manager to ensure proper processing and compliance with the Act.

4.10.2 Controlled Unclassified Information (CUI):

(1) The Contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403

Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

(2) Any Contractor employee CUI training required under DoDI 5200.48 _Department of the Air Force

Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the COR/cognizant local CUI authority. Notification of Debarment/Suspension Status: The Contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon

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4.10.3 Correspondence: As mentioned in Section #4.1.2 of this PWS, it is critical for the Contractor to clearly identify the Contract Number in all communications. The Government singularly identifies each project (contract or contract) with a unique identifier to purposely and permanently represent an awarded project.

The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.10.4 Post Award Conference: The Contractor agrees to attend any post award conference convened by the CO

IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

4.10.5 Privacy Act: Work on this contract may require that personnel have access to information protected by the

Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.10.6 Records: All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government. The Contractor must maintain and dispose of records following the requirements established in Air Force Instruction 33- 322, Records Management, and Information Governance Program, specifically Chapters 1,2, 3, 4 Section

6.1 of Chapter 6 and Attachment 1. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise directed by the CO. The Contractor may contact the EAFB Records Management Office at 661-277-3015 for training on records management at no cost as Contractor ensures compliance with federal, DoD and Air Force record keeping requirements

4.10.7 Insurance: The Contractor shall obtain and maintain all required insurance coverage.

4.10.8 Fire Prevention: The Contractor shall take all necessary precautions to prevent fires in the units and

Contractor-furnished and Government-furnished facilities while performing any work under this contract.

In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at the numbers provided in Section #3.1.2 of this PWS. The Contractor shall then notify the COR/GPOC/CO.

The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.10.9 Flightline Driving: Contractor personnel, prior to operating a vehicle on the airfield, must meet the requirements of DAFI 13-213, Airfield Driving, and must pass all required tests prior to issuance of an AF Form 483, Certificate of Competency, and possess a valid state issued driver’s license and valid AF Form 483 while driving on the flight line or crossing the taxiway. Contractor shall maintain records of this training and make them available upon Government request.

4.10.9.1 All Contractor vehicles must have a Flightline vehicle pass.

4.10.10 Inclement Weather: If the base closes due to inclement weather, the Contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The Contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.10.11 Section 508 Compliance: The Contractor shall support the Government in its compliance with Section

508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided

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4.11 Security

4.11.1 General Security Requirements:

4.11.1.1 All contractor employees will be subject to a criminal history background check in accordance with DoDM 5200.08V3, AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents, but additional details regarding background checks…